Meeting Minutes : Select Board

Members Present – Thomas “Hank” Pelkey, Alicia Malay, and W. Joseph Gagnon.
ABSENT:  Thomas Hooker and David Trombley.
Others Present:  Ted Gillen, Tharon Malay, Baird Morgan, Betsy Morgan, Craig Ferreira, Ernie Clerihew, Tammy Hitchcock, John Haverstock – Town Manager, Kelly Giard – Recording Secretary.


The meeting was called to order at 6:30 PM by Vice Chairman Pelkey.  T. Pelkey stated that Chairman Hooker was home and doing well.  T. Pelkey welcomed Alicia Malay to the Select Board.

J. Haverstock reported that there was no need for Executive Session.

J. Haverstock reported that there was a need to amend the agenda to add Discussion of Transfer Station Hours and to add a Liquor Board request for License Renewal.  Motion by T. Pelkey and seconded by J. Gagnon to adopt the agenda, as amended.  Motion passed unanimously 3 – 0.



The minutes of the March 21, 2018 regular Select Board meeting were signed, with no changes.



The orders in the amount of $46,489.72 and Payroll in the amount of $14,724.95 were signed, with the following discussion:

J. Gagnon inquired about the expense for The Safe Sitter Course.  J. Haverstock explained that this was a Recreation Department program.

J. Gagnon inquired about the expense for truck brakes and inspections in excess of $1,400.  J. Haverstock read the invoice and it appears that much more was done than just brakes.


Town Manager’s Report:

J. Haverstock reported the following:

  • The Dollar General Hearing with the Zoning Board of Adjustment was recessed until May 14, 2018 at 7:00 PM at the Lothrop Gym.
  • Best wishes to Chairman Hooker for a speedy recovery following his surgery.
  • The Special Election for the 2 year Select Board position was held on March 27.  Congratulations to Alicia Malay on her victory.
  • The Request for Bids for paving has gone out to 5 contractors.  The bids are due by April 26, 2018.  The request asks for bids on RAP and non-RAP material.
  • The Town Manager has met with Jack Bowen regarding the Fire Hill Road box culvert project to discuss the wetlands and will be meeting with Green Mountain Power and VELCO to discuss the powerlines in the area.
  • Notification is expected in May or June for the potential VTrans grant funding for the road reconstruction work to be done on the truck route between the trestle and the OMYA entrance.
  • The application for the Village Center Designation is in process and is expected to be on the April 18, 2018 agenda for review.
  • The Town Plan Amendment SubCommittee will be meeting on April 11, 2018.  The agenda for this meeting has been posted and is in the packets for review.
  • The deadline for submissions for the Spring Newsletter is April 15, 2018.
  • The Town Manager will be out of the office on April 16, 2018.


Public Comment:

Baird Morgan stated that he has spoken with Richard Amore and Mr. Armore will be at the Village Farm with Katelynn Corkin from Historic Preservation on May 5, 2018 at 10:00 AM.  The public is invited to attend this discussion for the Village Farm.



Review Quotes on the Installation of a New Back-Up Generator for Town Offices and to Install Used Back-Up Generator at Town Garage:
Brookfield Services, who was recommended by Larry McDuff, submitted a proposal of $17,455 for the labor, materials and pad at the Town Offices.  The charge to transfer the existing generator at the Highway Garage is $3,850.  Motion by A. Malay and seconded by T. Pelkey to accept the proposed bid as presented.  Motion passed unanimously 3 – 0.



Consider Transferring Unused Planning Grant Funds to General Fund Operating Budget:
J. Haverstock stated that the Auditors have noted that there were Planning Grant funds received 10 – 15 years ago and there is approximately $7,895 remaining.  There is a recommendation to transfer this money to the General Fund and possibly later transferring some or all of these funds to the Town Office Building Fund to assist with the installation of the generator.  J. Gagnon inquired if there would be an issue using this for the Building Fund as it was received for Planning.  J. Haverstock reported that the auditor feels that enough time has passed and there would be no remaining restrictions.  Motion by J. Gagnon and seconded by T. Pelkey to transfer the funds to the General Fund.  Motion passed unanimously 3 – 0.

Mr. Clerihew inquired if the funds should be used for the Planning Commission projects.  J. Haverstock explained that the Planning Commission is part of the General Fund.

Mr. Morgan stated that he was on the Planning Commission around 2002 when the funds were received and that some of the funds were used at that time.


Consider Making Appointment to Water & Sewer Commission:
J. Haverstock stated that Baird Morgan has expressed interest in serving on the Water and Sewer Commission.  The letter of interest was included in the packets for review.  Motion by T. Pelkey and seconded by A. Malay to appoint Mr. Morgan to the Water and Sewer Commission.  Motion passed unanimously 3 – 0.


Consider Making Appointment to BLSGP Mosquito District Board:
J. Haverstock reported that Kitt Shaw will be relocating and will not be able to serve on the Mosquito District Board.  Steve Belcher has expressed interest in serving in this capacity.  Motion by T. Pelkey and seconded by A. Malay to appoint Steve Belcher to serve as one of Pittsford’s representatives to the BLSGP Mosquito District Board.  Motion passed unanimously 3 – 0.


Consider Making Changing Transfer Station Hours:
J. Haverstock stated that he was approached by Wayne Giard and told that residents are tending to arrive early to use the Transfer Station.  The proposed new hours are Wednesday from 3:00 PM –      6:00 PM and Saturday from 8:00 AM – 3:00 PM.  This change would result in a net expense in wages of under $500 annually.  Mr. Morgan stated that he feels that with the Highway Department leaving the main gate open that the residents are finding this as an open invitation to dump when the area is not open for business.  J. Haverstock stated that there will be a notice in the Newsletter and a posted sign to address this.  Motion by T. Pelkey and seconded by J. Gagnon to accept the change.  Motion passed unanimously 3 – 0.


The Select Board recessed at 6:58 PM to convene as the Liquor Board.

The Select Board reconvened at 7:00 PM.



None necessary at this time


The meeting was adjourned at 7:00 PM.

The next regular meeting of the Select Board will be held on April 18, 2018.


Respectfully Submitted,



Kelly Giard

Recording Secretary


Thomas Hooker, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Alicia Malay, Selectman


W. Joseph Gagnon, Selectman


David Trombley, Selectman