Meeting Minutes : Water & Sewer Commission

Members Present – Thomas “Hank” Pelkey, Helen McKinlay, David Pearson.
Absent:  Ernie Clerihew and Clarence Greeno.
Others present:  John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:30 PM.


Adoption of Agenda

J. Haverstock reported that there was no need for Executive Session.

J. Haverstock reported that there was no need to amend the agenda.  Motion by T. Pelkey and seconded by H. McKinlay to adopt the agenda as posted.  Motion passed unanimously 3 – 0.



The minutes of the January 16, 2018 meeting were signed, with no changes.


Town Manger’s Report

J. Haverstock reported the following:

  • Payment has been received from David Parker who has a sugarbush lease agreement with the Town.
  • The Town has denied the request to share the cost for work done on the Poljacik property sewer service line by Markowski Excavating.  This is in compliance with the ordinance that states the property owner is responsible for their service lines and connections to the main.
  • The Segment 1 (from the Mobil station south) discussion will begin soon with VTRANS with regard to the waterline that was installed during the system upgrade.  VTRANS had initially agreed with the placement of the water main and assured the Town that there would be no conflict with the Route 7 upgrade.
  • There was approximately $2,000 in electrical damages at the Wastewater Treatment Facility due to blown fuses in a February 4 power outage.  Larry McDuff has been on-site and worked on repairing this and he recommended filing an insurance claim for this damage.


Public Comment

None presented at this time.



None presented at this time.



Wastewater Treatment Facility Asset Mapping Project Update:
J. Haverstock reported that the New York Engineering firm that was appointed by the State has stated that the engineer that was assigned to the project has left the firm.  A new engineer has been assigned and the project is due to be delivered in late February or early March.


Update on Pump Station and Wastewater Treatment Facility Instrumentation Project:
J. Haverstock stated that the Otter Creek Engineering’s Engineering Services Agreement has been sent to the State for review.  Otter Creek Engineering will be following through with the Loan Prioritization documents.


Discussion of Responsibility for Repairs to Poljacik’s Sewer Connection:
This was presented in the Town Manager’s Report.



Discussion of Budgets and Utility Rates:
The auditors commented that, due to debt and deficits, the sewer revenues and rates should be increased to keep up with inflation.

J. Haverstock will draft some options for discussion at a future meeting.


Update on Utility Billing Logistics:
J. Haverstock stated that he has spoken with other local towns with regard to their practices on billing the utilities.  Middlebury bills quarterly and Proctor bills annually (with water and sewer payment dates staggered by six months).


The meeting was adjourned at 6:46 PM.

The next regular meeting of the Water and Sewer Commission will be held on March 20, 2018.


Respectfully Submitted,


Kelly Giard

Recording Secretary



David Pearson, Chairman


Clarence Greeno, Vice Chairman


Helen McKinlay


Ernie Clerihew


Thomas “Hank” Pelkey