The meeting was called to order at 6:30 PM by Thomas “Hank” Pelkey, Chairman.
Select Board members present: Thomas “Hank” Pelkey, Jane Cornell, W. Joseph Gagnon, and David Trombley. ABSENT: Thomas Hooker, Vice Chair. Also present: Jim Rademacher, John Haverstock and Kelly Giard – Recording Secretary.
J. Haverstock indicated that there was a need for Executive Session to discuss three ongoing law enforcement matters. Motion by T. Pelkey and seconded by D. Trombley to enter into Executive Session for a discussion of law enforcement matters. Motion passed unanimously 4– 0.
J. Haverstock stated that there was no need to amend the revised agenda.
Motion by T. Pelkey and seconded by D. Trombley to adopt the revised agenda as presented. Motion passed unanimously 4 – 0.
The Select Board minutes from the May 17, 2017 meeting were signed, with no corrections.
The orders in the amount $45,697.13 and $17,998.97 (Payroll) were approved, with the following discussion:
J. Gagnon inquired about the expense for the Police Cruiser repairs. J. Haverstock explained that Officer Goulet had an accident and it cost $769 to repair the cruiser and the other vehicle’s damage has been reported to VLCT.
TOWN MANAGER’S REPORT
J. Haverstock reported on the following:
- Robert Harnish has submitted his letter of resignation from the Board of Listers, effective July 1, 2017. Any member of the community that is interested in this position is encouraged to contact the Town Manager.
- Word has been received that Pittsford did not receive any grant funding from the Better Roads Program this year. There is a similar grant available to potentially cover 80% of the cost to replace several culverts on West Creek Road.
- The Highway Department staff has raised the guardrail along the Arch Street sidewalk.
- The external audit by Sullivan and Powers will be held in September. There will be an auditor at the Municipal Offices on June 15 to work with Pat Johnson as it is her first audit with Pittsford.
- The Water and Sewer Commission will not be meeting in June or August.
- Rula Moradi will be attending the June 21 meeting of the Select Board to address economic development.
- John Carrara reports that the solar powered light at the crossing of the Catholic Church will be received and installed soon. The Highway Department will be available to assist with this installation.
None presented at this time.
None presented at this time.
Review Lawn Care Bids:
J. Haverstock reported that there were 2 lawn care bids submitted. Top Dog, Inc bid $5,100.00 per year; BK Services bid $3,203.00 per year. The bid is for a 2 year contract. Motion by J. Gagnon and seconded by J. Cornell to award the lawn care bid to BK Services. Motion passed unanimously 4 – 0.
Review Fuel Bids and Award Contract:
J. Haverstock reported that Proctor Gas was the only bidder on the propane contract at $1.209 per gallon. The heating oil contract was bid by Champlain Valley Plumbing and Heating at .08 over the rack price; Gecha Fuels at .15 over the rack price; Keyser Energy price was fixed at $1.949 per gallon. The on road diesel contract was bid by Champlain Valley Plumbing and Heating at .08 over the rack price; Gecha Fuels at .15 over the rack price; Keyser Energy price was fixed at $2.095 per gallon. The off road diesel contract was bid by Champlain Valley Plumbing and Heating at .08 over the rack price; Gecha Fuels at .15 over the rack price; Keyser Energy price was fixed at $2.095 per gallon. Motion by J. Gagnon and seconded by J. Cornell to award the propane contract to Proctor Gas at its bid price and the heating oil, on road and off road diesel to Champlain Valley Plumbing and Heating at its bid price. Motion passed unanimously 4 – 0.
Consider Authorizing Request for Renewal of “Village” Designation:
J. Haverstock reported that “village” designation must be renewed every 5 years and explained the importance of the designation. The documentation was signed as approved.
Discuss Scheduling for Select Board Examination of Recently Upgraded Portion of Hubbardton Road:
J. Haverstock explained that there will be a visit to the location, followed by a Public Hearing of the work. The Select Board agreed to visit the location on August 2, 2017 at 3:00 PM, with the hearing to take place later that evening. Members will meet at the Municipal Office and carpool to the location.
Review and Sign Auditor Contract:
The Select Board received copies of the upcoming auditor contract for review and signature. J. Haverstock stated that proposed increase is 2.5 % over last year bringing the fee to $24,900. Motion by T. Pelkey and seconded by J. Cornell to sign the contract. Motion passed unanimously 4 – 0.
Consider Change in Management of Cemetery Fund:
Jim Rademacher was present and stated that the Governor recently signed House Bill 5 allowing Cemetery Funds to be managed by the Trustees of Public Funds. J. Haverstock stated that he has discussed this with Helen McKinlay, who has no objection to this transition. Mr. Rademacher explained that the Trustees have certain guidelines and protocols to follow in the investment process. Motion by T. Pelkey and seconded by D. Trombley to sign the resolution, effective July 1, 2017. Motion passed unanimously 4 – 0. Mr. Rademacher stated that the Trustees of Public Funds will be meeting in the next week and will discuss this fund at that time.
T. Pelkey made a motion and seconded by D. Trombley to go into Executive Session for legal to discuss several ongoing law enforcement matters where premature knowledge would be damaging to the Town, and may be jeopardized by public disclosure.
In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of discussing ongoing law enforcement matter at 7:00 PM. The Town Manager Haverstock was invited to remain for Executive Session.
The Select Board exited Executive Session at 7:08 PM, with no action taken.
The meeting adjourned at 7:08 PM.
The next regular meeting of the Select Board will be held on June 21, 2017.
Kelly Giard, Recording Secretary
Thomas “Hank” Pelkey, Chairman
Thomas Hooker, Vice Chairman
Jane Cornell, Selectman
W. Joseph Gagnon, Selectman
David Trombley, Selectman