Meeting Minutes : Water and Sewer Commission

May 16, 2017


Water and Sewer Commission Members Present – Dave Pearson, Bob Harnish and Helen McKinlay.  Absent:  Ernie Clerihew and Clarence Greeno.  Others present:  Baird Morgan, John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:36 PM.


Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was a need to amend the agenda to add the discussion of blower servicing at the Wastewater Treatment Facility.

Motion by H. McKinlay and seconded by B. Harnish to adopt the agenda as amended.

Motion passed unanimously 3 – 0.



The minutes from the April 18, 2017 meeting were signed, with a no changes.


Town Managers Report: 

J. Haverstock reported the following:

  • There was hydrant damage recently in the area of Cross and Mechanic Streets caused by Werner Trucking.  An insurance claim was submitted and reimbursement has been received.


Public Comment: 

None presented at this time.



Water System Mapping Project Update:

J. Haverstock reported that the project is now complete and all State mandated deadline have been met.  The request for $20,000 in grant funding has been submitted.


Review Bid to Provide Doors for Springboxes:

J. Haverstock reported that Nop’s Metalworks has submitted a bid to repair the spingbox doors that were identified by the Sanitary Survey as needing repair.  The bid for this work varies, depending on whether stainless steel or steel with epoxy covering is used.  Bruce Babcock has stated that he has no preference regarding the choice of material.  Melanson Co. was contacted. However, they chose not to bid on the project.


D. Pearson stated that he feels that the bid from Nop’s Metalworks is too high and recommends contacting Querrey Services.  J. Haverstock and D. Pearson will set up a time that works for everyone, including Shawn Hendee, to meet with Querrey Services.
Review Proposal to Create Operations and Maintenance Manual:

J. Haverstock stated that Mark Youngstrom is able to work on this document with the staff.  This document has been requested by the State and will cost up to $4,750 to complete.  The Water and Sewer Commission indicated by consensus an interest in proceeding.



Review WWTF Capacity Study:

J. Haverstock indicated that this study was submitted by Mark Youngstrom to the State and will be reviewed in conjunction with the Lake Champlain TMDL assessment.  Mark Youngstrom will contact the State to indicate that Pittsford wishes to have its request for an amended permit.


Discussion of Blower Service at the Wastewater Treatment Facility:

J. Haverstock stated that there was a quote received from A-1 Sewer and Drain with regard to the blower at the Wastewater Treatment Facility.  This quote was included in the packets for review.  The cost for a rebuild of the current blower is approximately $7,100 plus shipping and the cost for a new blower is $12,194.64.  J. Haverstock has discussed the options with Shawn Hendee and they both agree that the other blower should also be checked as well.

The Water and Sewer Commission agreed to proceed with the rebuild and have the second blower replaced with a new unit.


Water & Sewer:

Review Utility Charge Abatement Request:

Baird Morgan told the Water and Sewer Commission that he and his wife have purchased the Forrest Farm property and there will be likely no occupancy at the property for approximately three years. He is looking to have the water and sewer fees negated for this period of time.  Mr. Morgan stated that the Listers have visited the property and Donna Wilson recommended disconnecting the sinks.  Mr. Morgan stated that the water has been shut off internally.

There was discussion surrounding various scenarios and it was determined that the best solution would be to shut the service off at the curb.  Mr. Morgan agreed to have the water shut off at the curb and understood that the reconnection fees would be charged in the future.

Mr. Morgan exited at 7:30 PM.


Consider Changing Meeting Schedule:

The Water and Sewer Commission discussed skipping the June and August meetings as there are no major projects pending.  A permanent change in schedule will be discussed at the July meeting when the complete Commission is present.



None presented at this time.


Executive Session:

None necessary at this time.


The Commission adjourned at 7:33 PM.

The next regular meeting will be held on July 19, 2017.


Respectfully Submitted

Kelly Giard, Recording Secretary


David Pearson, Chairman

Clarence Greeno, Vice Chairman

Bob Harnish

Ernie Clerihew

Helen McKinlay