January 17, 2017


Water and Sewer Commission Members Present:   Dave Pearson, Ernie Clerihew, Clarence Greeno, and Helen McKinlay.  Absent:  Bob Harnish.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda.

Motion by C. Greeno and seconded by H. McKinlay to adopt the agenda as presented.

Motion passed unanimously 4 – 0.


The minutes from the December 20, 2016 meeting were signed.

Town Manager’s Report: 

J. Haverstock reported the following:

·          The Annual Sanitary Survey occurred on January 17, 2017.

·          The brush hogging paperwork and contract have been sent to Mr. Parker.

·          The Select Board has approved the payment for the tractor for the Water Department.  Shawn Hendee will be making the trade and purchase when the new tractor is available for delivery.

Public Comment: 

None presented at this time.


Status Report on Water System Mapping Project:

J. Haverstock reported that an email was received from John Kiernan and was included in the packets for review.  The mapping project is complete and the inventory of the physical assets is in the works now.  Shawn Hendee and Bruce Babcock will be working on assessing the system to determine priority projects and asset age and condition.  This information will be incorporated into the Capital Improvement Plan.

E. Clerihew inquired about the age of the pieces involved in the system.  J. Haverstock stated that Bruce and Shawn have pretty good information and Bruce’s memory goes back 30+ years.  Mark Youngstrom also evaluated the system before the upgrade.

D. Pearson inquired if there was any sewer system mapping project possibility.  J. Haverstock stated that he is hoping to find some grant funding to do a similar project on the sewer system.

Status Report of Water Line Replacement Project at Intersection of Routes 7 and 3:

J. Haverstock stated that he has been in communication with Tom Markowski, who stated that they have had other priorities in construction this season and that an update is expected following their weekly planning meeting.


None presented at this time.

Water & Sewer:

Update on Wastewater Treatment Facility Capacity Study:

J.  Haverstock reported that Mark Youngstrom has received the information from Brooks Newbry and is hoping to have an update for the February meeting.

Review Water and Sewer Fund Budgets:

J. Haverstock explained the budgets that were included in the packets for review.

J.  Haverstock explained that the Hydrant Assessment was excluded in a past budget due to pressure to minimize a tax increase.  However, this item is included in the current budget cycle.

Review of Meter Reading Information and Utility Billing Cycle:

J. Haverstock explained that the meter readings occur twice per year and OMYA had used more water from the system this last cycle due to dry weather conditions.  J. Haverstock explained that they used the water to fill dry quarries for use in their process operations.


None presented at this time.

Executive Session:

There was no need for Executive Session.

The Commission adjourned at 6:50 PM.

The next regular meeting will be held on February 21, 2017.

Respectfully Submitted,


Kelly Giard, Recording Secretary


David Pearson, Chairman


Clarence Greeno, Vice Chairman


                                                            Bob Harnish


Ernie Clerihew


Helen McKinlay