Meeting Minutes : Town of Pittsford Select Board Meeting August 17, 2016

Town of Pittsford Select Board Meeting
August 17, 2016

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Jane Cornell, David Trombley, W. Joseph Gagnon, and Thomas “Hank” Pelkey.  Absent:  Thomas Hooker.  Also present:   Derek Saari, Kevin Blow, Rick Conway, Bruce Paynter, Keith Masseroni, Christine Masseroni, Chuck Charbonneau, Jeff Biasuzzi, Ann Rademacher (6:56 PM), John Eugair (7:15 PM), Stan Bournecki, Vicki Wendell, Meghan Fox, David Mills (6:52 PM),  David Soulia, John Haverstock, Kelly Giard – Recording Secretary.

J. Haverstock indicated that there was a need for Executive Session for 3 personnel issues and a legal issue.  Motion by T. Pelkey and seconded by D. Trombley to enter into Executive Session for personnel and legal.  Motion passed unanimously 4 – 0.

Motion by T. Pelkey and seconded by D. Trombley to amend the agenda to add as “new business” the appointment of the Town Manager to be the voting delegate at the VLCT Annual Meeting and discussion of a coin drop for the benefit of the Library.  Motion passed unanimously 4 – 0.

The Select Board minutes from the August 3, 2016 Select Board meeting and August 12, 2016 Special meeting were signed, with no corrections.

The orders in the amount $24,283.42 and $18,260.85 (Payroll) were approved, with the following discussion:

J. Gagnon inquired about the expense to Proguard Mag.  J Haverstock explained that this was the supplier for the magnesium chloride used to keep dust down on unpaved roads.

J. Haverstock reported on the following:

·      The Town is working with landowners for access to sample and apply mosquito larvacide Pittsford wetlands.  There are 5 landowners that have Federal easements.

·      The engineers from CLD, the State’s Route 7 engineers, have met with the Town Manager, Bruce Babcock and Shawn Hendee regarding the Route 7 bridge replacement design work.

·      The contractor, Masterson & Son Excavating has finished the Fire Hill Road project and will be working in East Pittsford between August 29 and September 5 on the Chittenden Road box culvert.

·      Chittenden resident Jan Satorakis will be attending the Select Board meeting on September 7 to discuss the FEMA-funded Chittenden Dam Emergency siren.

·      Bill Powers, historian, will be attending the Select Board meeting on September 7 to discuss the ownership of the Ice Cave.

·      Bob Christian will be attending the September 7 Select Board meeting to discuss shooting near his property.

·      Chairman Pelkey and Vice Chairman Hooker attended the Sidewalk tour with the Town Manager, State officials and the Town’s legislative delegation.  The State officials encouraged the Town file a grant application to fund maintenance of the sidewalks.  The State is also encouraging municipalities take over maintenance of U S Route 7.

·      There will be a meeting of the OMYA Neighborhood Issues team on August 25.  Anyone with concerns is asked to contact the Town Manager.

·      ICS 402 training will occur on August 23 from 2 – 4 PM in the Municipal Office Conference Room.

·      The Town Office and related services will be closed on September 5, in observance of Labor Day.

D. Trombley stated that a nice job was done on the culvert replacement project on Fire Hill Road.


None presented at this time.


Recap of Pittsford Day:

J. Haverstock stated that there was a “good turnout”, considering the poor weather.  The meal was well-attended.  The activities proceeded as scheduled, with the exception of the fireworks.  J. Haverstock stated that more volunteers would be needed in the future.  D. Trombley stated that he has had contact with residents who wondered why the event was not held at the Recreation Area.  This topic was tabled until a future meeting.

Update on Village Sidewalk Project:

This topic was tabled.

The Select Board recessed at 6:54 PM to enter into the Public Hearing on the Proposed Revised Zoning Ordinance.


Public Hearing on Proposed Revised Zoning Ordinance:

T. Pelkey explained that the Select Board would not take any action until after the second Public Hearing, which will be held on September 7.  J. Haverstock explained that the members of the Select Board received the draft and redlined version of the ordinance.

J. Gagnon stated that it appears that the Planning Commission has accepted the recommendations of the Select Board.

Bruce Paynter commented that the current Planning Commission is making marked improvements.

Derek Saari stated that he appreciates the work of the Planning Commission. However, he asked for clarification on the number of permit extensions that the Zoning Administrator can allow.  J. Haverstock explained that the permits are necessary so the Listers are aware for assessments.  J. Biasuzzi stated that the 2 year timeframe is so that there are not unfinished projects on the street.

D. Soulia encouraged residents to send any comments or suggestions to the Zoning Administrator or a member of the Planning Commission for inclusion in the document.

J. Biasuzzi stated that the Planning Commission will be working on the Town Plan and any recommended changes to the Zoning Regulations can be incorporated in the next version.

D. Saari inquired what the requirements were for holding a frontage dimensionally through the lot.  Following discussion, J. Biasuzzi stated that Article 4 does not include depth specifically.

D. Saari inquired if common driveways were allowed.  J. Biasuzzi stated that 20’ in the Zoning Ordinance is considered Private Road Access and that it is not acceptable to create a landlocked parcel.

The Public Hearing was adjourned at 7:17 PM.

Consider Providing Access via Town Website to VISION Property Assessment Information:

J. Eugair was present to discuss the possibility of the Town providing website access to the VISION Property Assessment Information.  The cost annually would be $1,550.  J. Eugair stated that residents are interested in this service.

J. Haverstock stated that he has spoken with Helen McKinlay and Denise Mahoney who expressed concerns about this service, which include loss in fees and privacy concerns as addresses, as well as floor plans and phone numbers would be included.  J. Gagnon also expressed concerns about people “snooping” around via the internet.

J. Eugair stated that other towns are taking advantage of this service.

T. Pelkey stated that the Select Board received this same inquiry in 2006 and access was not allowed.  Eugair will gather information about the experience of other towns and report back at a future meeting.

Lister Errors and Omissions:

J. Haverstock stated that there were Errors and Omissions to the Grand List and the Listers have requested that Parcel 1887 be added to the Grand List (omission – value of $567,400 in the Town’s favor) and Parcel 6012 be reduced in value from $5,000 to $2,800 (incorrect assessment – commercial property – difference of $2,200 in the residents favor).

Motion by T. Pelkey and seconded by J. Cornell to approve, as presented.  Motion passed unanimously 4 – 0.

Consider Request for Recreation Area Charitable Event:

Randy Adams has received a request for a charitable auction be held at the Rec Area for “Nate” who had an accident and is having medical issues.  The request is to waive the fees for the use of the facility.  J. Cornell wanted to be sure that every cent would be going to the family.  The general consensus was to allow the fee to be waived.

Consider Request for Coin Drop for the Library:

Meghan Fox was present to request permission to hold a Coin Drop to benefit the Library’s early childhood literacy program. This project is being started in memory of Sarah Gallipo.  Ms. Fox stated That she has contacted VTrans and submitted the application to Chief Warfle.  J. Haverstock stated that he has spoken with Chief Warfle.  J. Gagnon inquired the frequency of the coin drops.  Ms. Fox stated that she was not sure and that other fund raising events are being considered as well as the coin drop.  D. Trombley stated that coin drops are very dangerous.  T. Pelkey recommended that this topic be tabled until the September 7 meeting and asked the Town Manager to speak with Chief Warfle and Fire Chief Hooker for their opinion on the topic.

Appoint the Town Manager as Voting Delegate to VLCT Annual Meeting:

Motion by D. Trombley and seconded by J. Cornell to appoint the Town Manager as the voting delegate to the VLCT annual meeting.  Motion passed unanimously 4 – 0.


None presented at this time.


T. Pelkey made a motion and seconded by D. Trombley to go into Executive Session for personnel and legal where premature knowledge would be damaging to the Town, and may be jeopardized by public disclosure.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Personnel and Legal at 7:39PM. Town Manager Haverstock and Kelly Giard were invited to remain for Executive Session.

K. Giard exited at 7:49 PM

The Select Board exited Executive Session at 8:05 PM, with no action taken.

The meeting adjourned at 8:05 PM.

The next regular meeting of the Select Board will be held on September 7, 2016.


Respectfully Submitted,



Kelly Giard, Recording Secretary


Thomas “Hank” Pelkey, Chairman


Thomas Hooker, Vice Chairman


           Jane Cornell, Selectman


           W. Joseph Gagnon, Selectman


David Trombley, Selectman