Meeting Minutes : Water and Sewer Commission – July 19, 2016



July 19, 2016


Water and Sewer Commission Members Present –David Pearson, Bob Harnish, Helen McKinlay, and Clarence Greeno.  Absent:  Ernie Clerihew.  Others present:  Shawn Hendee (6:43 PM), John Kiernan (6:45 PM), John Haverstock and Kelly Giard – Recording Secretary.

David Pearson, Chairman, called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was a need for Executive Session for one personnel/contractual issue.

J. Haverstock stated that there is a need to amend the agenda in the Water Section to discuss Markowski Excavating’s proposal for water main replacement at the intersection of Routes 3 & 7.

Motion by H. McKinlay and seconded by C. Greeno to adopt the agenda as amended. Motion passed unanimously 4 – 0.


The minutes from the May 17, 2016 meeting were signed, with no corrections.

Town Managers Report: 

J. Haverstock reported the following:

·          A report has been received from Denise Mahoney with regard to well drilling loan repayments.  One account has been referred to legal counsel due to the fact of possible bankruptcy and non-payment.

·          The sidewalk project has encountered an issue with the stormwater drains and proximity of the water line.  Markowski Excavating will place a barrier of double thick fiberboard for insulation to protect the water line from freezing.

·          Brooks Newbry has approached Shawn Hendee to help present at a conference in Boston on the topic of dissolved oxygen.  Aeromod has stated that they would pay for Shawn’s lodging and food.

·          The Wastewater Treatment Facility tour for the Water and Sewer Commissioners will be held on August 11, 2016 at 9:00 AM

Public Comment: 

None presented at this time.


Discussion of Water Main Work at the Intersection of Routes 3 & 7:

J. Haverstock reported that there have been multiple water main breaks at the intersection of Routes 3 and 7 involving approximately 500’ of line.  The repair would be done in two segments, the first being approximately 200’ and the other approximately 300’.   Shawn Hendee has contacted Markowski Excavating for a proposal to perform the work before more breaks occur.  The breaks are occurring frequently due to the galvanized pipe being rusty and weak.  The project would run from Oxbow Road, under Route 7 and up Route 3 to Rick Conway’s garage.

Prior to construction, state permits will be required as the project would run under Route 7.

Markowski Excavating has proposed a price not to exceed $55.00 per foot.  Motion by B. Harnish and seconded by C. Greeno to accept Markowski’s price not to exceed $55 per foot.  Motion passed unanimously 4 – 0.

Discuss Water System Mapping Grant Work to be Done:

John Kiernan from Otter Creek Engineering was present to discuss the grant funding that has been received for the GPS/GIS mapping project.  The Water and Sewer Commission discussed the level of service portion of the Asset Management Plan, which Mr. Kieran will forward to the State for approval.  Mr. Kiernan will assess the discussion and forward information to Shawn Hendee and the Town Manager for review prior to submission.  Some of the priorities discussed included water quality, billing, emergency outage notification, developing a protocol for complaints, tracking water breaks and fire protection.


Grease Trap Installation:

J. Haverstock reported that Keith’s Country Store has completed their grease trap installation, making all 5 food preparation facilities now in compliance with the Sewer Ordinance.  J. Haverstock is recommending that an engineer be contacted to work with Shawn Hendee to inspect grease trap installations.

Water & Sewer:

There was a meeting with Bruce Martin, Bruce Babcock, Shawn Hendee, Mark Youngstrom and the Town Manager with regard to the Route 7 upgrade.  There has been a private engineering firm, CLD, appointed by the State to do the engineering work for segment 2 of Route 7—a project that is expected to be built no sooner than 2028.

J. Haverstock reported that utility bills went out about 3 weeks ago and there has not been much feedback and no complaints.  He recommended looking at budgeting for modest rate increases in the future to keep up with inflation. The Water and Sewer Commission took no action on this recommendation.


None presented at this time.

Executive Session:

The Water and Sewer Commission entered into Executive Session with J. Haverstock at 7:51 PM for the purpose of Personnel and Contractual concerns.

The Water and Sewer Commission exited Executive Session at 8:00 PM, with no action taken.

The Commission adjourned at 8:00 PM.

The next regular meeting will be held on September 20, 2016.


Respectfully Submitted,



Kelly Giard, Recording Secretary


David Pearson, Chairman


Clarence Greeno, Vice Chairman


                                                            Bob Harnish


Ernie Clerihew


Helen McKinlay