Meeting Minutes : Water and Sewer Commission



May 17, 2016

Water and Sewer Commission Members Present –Ernie Clerihew, Bob Harnish, Helen McKinlay and Clarence Greeno.  Absent:  David Pearson.  Others present:  Jason Davis, John Haverstock and Kelly Giard.

Clarence Greeno, Vice Chairman called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there is a need to amend the agenda to add Discussion with Jason Davis, Emergency Management Director.

Motion by H. McKinlay and seconded by B. Harnish to adopt the agenda as amended. Motion passed unanimously 4 – 0.


The minutes from the April 19, 2016 meeting were signed, with no corrections.

Town Manager’s Report: 

J. Haverstock reported the following:

·          The GPS mapping grant has been approved.  The amount of the grant should be received soon.

·          A signed check, in the amount of $1,374.05 has been received from Simeon Bruner.

·          Coliform testing protocol has been received and approved by the State.

·          Mr. Newbury from Aeromod has revised the cost estimate for the proposed upgrades at the Wastewater Treatment Facility.  The revised amount is $60,000 and the original amount was $70,000.  The anticipated electrical savings are expected to range from 15 – 30%.  J. Haverstock will be searching for grants to assist with this upgrade.

·          Joan Cormier, from JR’s Eatery has written a letter and stated that they believe their grease trap has been correctly connected to their plumbing.  The Town Manager and the Wastewater Operators will be visiting food preparation locations that are on the public sewer system.  It is expected that only one loan will be necessary.  The confirmation regarding installation should be coming from Keith’s Country Store shortly.

Public Comment: 

Jason Davis was present to discuss his progress since being appointed as the Emergency Management Director.  Mr. Davis is ICS certified, attends Emergency Management Director Roundtable discussions regularly and meets with the Town Manager at least once a month.  Mr. Davis reported that the Hazard Mitigation Plan has been accepted, the Local Emergency Operations Plan has been approved by the Select Board and the Planning Commission.  C. Greeno thanked Mr. Davis for his work. This position was last held by Odell Johnston.

Mr. Davis exited at 6:37 PM.


Update of State Testing of Private Wells for PFOA:

J. Haverstock reported that the wells that were tested for PFOA near the Vermont State Fire Academy tested negative for PFOA.  The State also tested the Town water supply, which also tested negative.  The Town also tested the Florence water source, which also tested negative.


None presented at this time.

Water & Sewer:

None presented at this time.


E. Clerihew would like to schedule a time to visit the Wastewater Treatment Facility.  J. Haverstock will coordinate this and propose possible dates and times.

B. Harnish handed out a draft document that he would like to see included in the newsletter and/or utility bills regarding grease in the sewer system.  This information will be useful for private systems as well as municipal systems.

The Water and Sewer Commission members discussed the possibility of meeting every other month during the “slow” time.  The members decided to meet on July 19 and September 20 and to skip the June and August meetings.

Executive Session:

None presented at this time.

The Commission adjourned at 6:44 PM.

The next regular meeting will be held on July 19, 2016.


Respectfully Submitted,



Kelly Giard, Recording Secretary


David Pearson, Chairman


Clarence Greeno, Vice Chairman


                                                            Bob Harnish


Ernie Clerihew


Helen McKinlay