Meeting Minutes : Water & Sewer Commission

January 26, 2016


Water and Sewer Commission Members Present –David Pearson, Ernie Clerihew and Clarence Greeno. Absent: Bob Harnish and Helen McKinlay. Others present: John Haverstock and Kelly Giard.

David Pearson, Chairman, called the meeting to order at 6:30 PM.

Adoption of Agenda:
J. Haverstock stated that there was no need for Executive Session.

Motion by C. Greeno and seconded by E. Clerihew to adopt the agenda as presented, with no amendments. Motion passed unanimously 4 – 0.

The minutes from the December 15, 2015 meeting were signed, with no corrections.

Town Managers Report:
J. Haverstock reported the following:

  • The mapping contract for the GPS/GIS project has been signed with Otter Creek Engineering.
  • An insurance check in the amount of $5,530.91 has been received in payment for the Route 7 hydrant accident.
  • A reminder letter has been sent to Mr. Patch reminding him that the meter replacement charge in the amount of $120 is due.
  • The coliform testing protocol has been submitted to the State.
  • Pittsford Commons has expressed interest in expansion and has inquired about water/sewer service. There is a new contact person that will be handling the expansion, if the expansion moves forward.
  • Markowski Excavating has been doing some digging and ditching at the entrance of the Wastewater Treatment Facility. This project will cost approximately $1,700.
  • Aeromod has submitted a report and proposal, which was included in the packets for review and will be discussed at the February meeting.
  • The Select Board has approved the budgets. There will be a water and sewer report presented at the Town Meeting.
  • Utility bills have been sent to the residents. The payments are due on February 4. The water budget anticipates revenues of $161,500 for each of the 2 billing cycles. This billing cycle netted a billing of $158,528.70. The reading period was 10 days shorter than usual. The sewer budget anticipates revenues of $140,000 for each of the 2 billing cycles. This billing cycle netted a billing of $138,000. The reading period was 10 days shorter than usual.
  • Public Comment:
    D. Pearson stated that he has had inquiries with regard to the length of the bonds. J. Haverstock stated that this information is included in the Town Report. The water bonds are traditionally for 40 years and the sewer bonds are traditionally 30 years.

None presented at this time.

None presented at this time.

Water & Sewer:

Continued Discussion of Assessment of Late Penalties:

J. Haverstock stated that the current property tax penalty assessment is currently imposed in two installments—an immediate 2% penalty; and an additional 6% (totaling 8%) after 10 days. H. McKinlay has recommended having late utility bills penalties similarly imposed. Linda Drummond submitted a memo, which was reviewed by J. Haverstock, outlining the downsides to changing the current system, in which the entire 8% penalty is assessed immediately.

The topic was tabled until the entire board is present for the discussion.

None presented at this time.

Executive Session:
None presented at this time.

The Commission adjourned at 6:46 PM.

The next regular meeting will be held on February 16, 2016.

Respectfully Submitted,

Kelly Giard, Recording Secretary

David Pearson, Chairman


Clarence Greeno, Vice Chairman


Bob Harnish


Ernie Clerihew

Helen McKinlay