Meeting Minutes : Water & Sewer Commission


December 15, 2015


Water and Sewer Commission Members Present – Bob Harnish, David Pearson, and Helen McKinlay. Absent: Clarence Greeno and Ernie Clerihew. Others present: Mark Youngstrom, Shawn Hendee , John Haverstock and Kelly Giard

David Pearson, Chairman, called the meeting to order at 6:30 PM.

Adoption of Agenda:
J. Haverstock stated that there was a need for Executive Session for a legal discussion.

Motion by B. Harnish and seconded by H. McKinlay to adopt the agenda as presented. Motion passed unanimously 3 – 0.

The minutes from the October 20, 2015 meeting were signed, with no corrections.

Town Managers Report:
J. Haverstock reported the following:
The insurance claim is pending with State Farm with regard to the damaged hydrant on Route 7 south.
The Water & Sewer Commission has been asked to submit a report for the Town Report. David Pearson will review the Town Manager’s draft.
The current draft of the budget under consideration by the Select Board does not include the annual $35,000 transfer from the General Fund for the five hydrants.

Public Comment:
None presented at this time.

Review GPS/GIS Mapping Proposal:
Mark Youngstrom from Otter Creek Engineering was present to discuss the project, that was originally conceived when Allen Hitchcock was serving on the Water and Sewer Commission. The current paper drawings of Town water infrastructure are very old and difficult to read and understand. This project would digitally pinpoint the water lines, making the locating water leaks and curb stops easier. The information was included in the packets for review.

J. Haverstock explained that there have been two situations that the line from Chittenden has been struck by excavating.

M. Youngstrom stated that the mapping project would make use of programs such as Google Earth and state aerial photos.

The mapping would locate and identify water mains, curb stops, gate valves and hydrants.

M. Youngstrom stated that the information would be accessible in the Water Department truck by way of tablet or laptop, making the information easily available to staff.

M. Youngstrom exited at 6:56 PM.

Motion by B. Harnish and seconded by H. McKinlay to approve the proposal as presented at a cost of $18,500. Motion passed unanimously 3 – 0.

Review State’s Notice of Alleged Violation re: Failures to Monitor (Q3 2015):
J. Haverstock stated that there was a test that was missed, per the State. Bruce Babcock and Shawn Hendee are working together to implement a system to better monitor and track testing deadlines.

J. Haverstock stated that the State has told Bruce that there would be no penalties. However, this failure must be recounted in the next Consumer Confidence Report.

Update on Process Change at Wastewater Treatment Facility to Decrease Filaments:
J. Haverstock stated that Mr. Newbry from Aeromod was recently in town to review the polymer use at the Wastewater Treatment Facility.

S. Hendee stated that the polymer has been working for approximately one month and Mr. Newbry has noted that the filaments have begun to break up. The polymer also allows the sludge to settle better. Therefore, the sludge hauling fees may be reduced over time.

B. Harnish stated that there was information included in the packets for review with regard to thickening the sludge. S. Hendee stated that he has researched this and found possible ways to thicken sludge from 0.97% solids to 4 – 5 %.

Water & Sewer:
Continued Discussion of Water Meter Cost Replacement Discussion:
J. Haverstock stated that he spoke with Bruce Babcock with regard to the concern of Mr. Patch about having to pay for his meter replacement. Mr. Babcock stated that Mr. Patch’s situation was treated the same as when a similar situation occurred at the Montmouth Ski Club.

J. Haverstock will communicate to Mr. Patch.
Discussion of Rescheduling the Next Meeting:
J. Haverstock explained that the next meeting is currently scheduled for January 19. However, that is the day of a special school consolidation vote. The Water and Sewer Commission agreed to change the date of the next Commission meeting to January 26, 2016.

None presented at this time.

Executive Session:
The Water & Sewer Commission entered into Executive Session at 7:13 PM, with J. Haverstock invited to remain.

The Water & Sewer Commission exited Executive Session at 7:30 PM, with no action taken.


The Commission adjourned at 7:30 PM.

The next regular meeting will be held on January 26, 2016.
Respectfully Submitted

Kelly Giard, Recording Secretary

David Pearson, Chairman

Clarence Greeno, Vice Chairman

Bob Harnish

Ernie Clerihew

Helen McKinlay