Meeting Minutes : Water & Sewer Commission

TOWN OF PITTSFORD

WATER AND SEWER COMMISSION

 

July 21, 2015

 

Water and Sewer Commission Members Present – David Pearson, Helen McKinlay, Bob Harnish, Clarence Greeno and Ernie Clerihew.  Others present:  Dave Lewis, John Haverstock and Kelly Giard.

David Pearson, Chairman, called the meeting to order at 6:30 PM.

 

Adoption of Agenda:

  1. Haverstock stated that there was a need for Executive Session for discussion of legal matters.

Motion by C. Greeno and seconded by H. McKinlay to amend the agenda to include review of the Gladski utility bill.  Motion passed unanimously 5 – 0.

Motion by C. Greeno and seconded by H. McKinlay to adopt the agenda, as amended.  Motion passed unanimously 5 – 0.

 

Minutes:

The minutes from the June 16, 2015 meeting were signed, with no corrections.

 

Town Managers Report:

  1. Haverstock reported the following:
  •     There was a broken water line “just down hill” from the Pittsford water source in Chittenden.  An outside contractor broke the line during some digging in the area.  The related damages and expenses have been billed to the property owner.  Bruce Babcock spent quite some time dealing with the air in the lines and all service has been restored to “normal”.
  •     A motorist fell asleep on Route 7 south and damaged a hydrant.  Markowski Excavating is expected to do the repairs and a bill will be submitted to the driver’s insurance company.
  •     The repair of the Route 7 manhole in the area of the Catholic Church was postponed from July 7 until July 21.  The Pittsford Police Department and Highway Department staff assisted the Water Department staff.  VTrans gave approval prior to the repair.
  •     State representatives have met with Bruce Babcock, Shawn Hendee and Linda Drummond with regard to writing the Source Protection Plan.
  •     Mr. Didomenico has evaluated the Wastewater Treatment Facility and recommended repair of the Lakeside screen, which assists in preventing rags, etc. from entering the stream.  This screen has been repaired and placed back into service.
  •     There were articles included in the packets on how other municipalities are handling untreated sewage discharges during storm events.

 

 

Public Comment:

None presented at this time.

 

Water:

Continued Discussion of Water Main Re-Location in Area of Route 7 Bridge on Furnace Brook and Select Engineering Firm for this Project:

Dave Lewis, Engineer from CLD, was present to discuss the proposal that was presented with regard to the relocation of the Furnace Brook water main that is attached to the Route 7 bridge.

Mr. Lewis explained different options for the moving of the water main.  Mr. Lewis explained the different steps and timeframes that were involved with each option.

Mr. Lewis explained the timeframe for the project and the project is anticipated to begin in 2018.

Mr. Lewis exited at 7:03 PM.

 

The Water & Sewer Commission unanimously agreed to leave the water main in the same place.

 

Sewer:

Grease Trap Compliance Report:

  1. Haverstock reported that the letter was sent to Kamuda’s Market and no response has been received. A letter has been written to the parent company of the Sunoco Station (Timberlake Associates) regarding the grease trap ordinance.

 

There was discussion regarding the Lothrop School situation.  A copy of the letter from Mike Smith was included in the packet and read.  The school will install the appropriate equipment.

 

Water & Sewer:

Utility Bill Update:

  1. Haverstock reported that the utility bills recently went to the customers. The water rate revenue budget is $161,500 and $176,000 was actually billed. The sewer revenue budget is $140,000 and $145,000 was actually billed.

 

Utility Bill Abatement Request (LF Carter):

  1. Haverstock reported that the latest LF Carter water bill was $713.77 and their highest bill over the last 3 billing cycles was $155.83. The abatement request is based on the recommendation of Bruce Babcock to leave the water running during the cold winter weather and this abatement would be allowed only one time. The amount of the requested reduction is $557.94.

Motion by B. Harnish and seconded by H. McKinlay to approve the request for abatement.   Motion passed unanimously 5 – 0.

 

Utility Bill Abatement Request (Maher):

  1. Haverstock reported that Mr. Maher’s latest water bill was $580.51 and the highest bill over the last 3 billing cycles was $189.59. The abatement request is based on the fact that he left the water running during the cold winter. Mr. Maher has since buried his service line deeper to avoid a recurrence. The amount of the requested reduction is  $390.92.

 

Motion by C. Greeno and seconded by H. McKinlay to approve the request for abatement.  Motion passed unanimously 5 – 0.

 

Gladski/Flory Utility Bill:

  1. Haverstock reported that the water at Peg Flory’s house froze over the last winter. Bruce Babcock ran a hose line from the Gladski’s property. Ms. Flory has agreed to pay the additional charges on the Gladski utility bill.  J. Haverstock will send a letter (copied to Ms. Flory) to the Gladskis.

 

Other:

None presented at this time.

 

Executive Session:

The Water and Sewer Commission entered into Executive Session with J. Haverstock at 7:44 PM for the purpose of Legal Concerns.

The Water and Sewer Commission exited Executive Session at 7:46 PM, with no action taken.

 

Adjournment:

The Commission adjourned at 7:46 PM.

The next regular meeting will be held on August 18, 2015.

 

Respectfully Submitted

 

 

Kelly Giard, Recording Secretary

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David Pearson, Chairman

 

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Clarence Greeno, Vice Chairman

 

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Bob Harnish

 

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Ernie Clerihew

 

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Helen McKinlay