Meeting Minutes : Select Board

Town of Pittsford

Select Board Meeting

January 28, 2015 

The meeting was called to order at 6:30PM by W. Joseph Gagnon, Vice Chairman.


Select Board members present:  Jane Cornell, David Trombley, and W. Joseph Gagnon.  ABSENT:  Thomas Hooker and Thomas “Hank” Pelkey.  Also present:   Trish Lewis, Jarrod Trombley, John Haverstock and Kelly Giard – Recording Secretary



  1. Haverstock stated that there is no need for Executive Session.


Motion by D. Trombley and seconded by J. Cornell to amend the agenda to include Receipt of the proposed Amended Zoning Ordinance from the Planning Commission.  Motion passed unanimously 3 – 0.



The Select Board minutes from the January 7, 2015 Select Board meeting; the Select Board minutes from the January 7, 2015 Dog Hearing; and the January 7, 2015 Liquor Board meeting were all signed, with no corrections.



The orders, in the amount $25,913.81 and $13,163.74 (Payroll) were approved with no discussion.  The original orders for 1/21/15 were signed previously as the meeting originally scheduled for this date was postponed due to a lack of quorum.  The orders for 1/21/15 totaled $138,756.51 and the payroll amount was $13,541.94.



  1. Haverstock reported on the following:
  • Josh Towne has begun work with the Highway Department.  Mr. Towne is a Florence resident and has previously been employed with VTrans.
  • The auditing firm of Sullivan and Powers will be in attendance at the February 4, 2015 meeting to discuss the recent audit of the Town books.
  • VTrans will be hosting a hearing on February 18, 2015 to discuss the repair/replacement of the Furnace Brook Bridge on Route 7.  This hearing will be in conjunction with the regularly-scheduled Select Board meeting.
  • The State has reviewed the Town’s safety concerns about the southern section of Route 7, in the vicinity of the Winslow property.  A meeting was held on January 23 in Montpelier.  The Town Manager and Rep. Shaw participated and it was agreed that a double yellow line and “Unsafe to Pass” signage would be installed in this area.
  • Congratulations to Transfer Station employee Charlie Rivers for his accomplishment of 55 years as a member of the Brandon Fire Department.  There was a fire truck dedicated in his honor on January 10.
  • A State historic marker will be installed at the site of the former Kendrick Dam, Mill and Ice House.
  • The State planning loan for Pittsford Fire District #1 was forgiven 100% and the Town has received notification that $13,500 of its $22,000 planning loan would  be forgiven, leaving a balance of $8,500.  Chairman Pelkey and Mark Youngstrom have been consulted with regard to a letter sent to the State seeking reconsideration.
  • The Rutland County Conservation District has offered free trees and shrubs for planting at the brook at the Recreation Area and the former site of the Kendrick Dam.  These plantings will assist in controlling erosion in the areas.  The plantings will be done with labor provided by the Stafford Technical Students.  Thank you to Ethan Swift and Nancy McGuire for assisting in this project.
  • The Town Newsletter has been mailed to local residents.



None presented at this time.



Update on Town Meeting Preparations:

  1. Haverstock reported that the Town Report is at the printers and will be proofed in the next few days. The text has been approved by the honorees, who also supplied photos. A Town Report dedication ceremony and reception will occur on February 19, 2015 at 9:00 AM at the Lothrop School Gymnasium.  All Select Board members and Town employees are invited to attend this special event.



Review and Execute Certificate of Highway Mileage:

  1. Haverstock stated that this is an annual form that requires signatures to certify no changes in the Town highway mileages. The form was signed with no discussion or objection.


Execute Route 7 Water Infrastructure Upgrade Planning Loan Documents:

  1. Haverstock reported that the Water and Sewer Commission had requested a $10,000 planning loan for Mark Youngstrom and Otter Creek Engineering to begin design and consultation for the proposed Route 7 upgrade in the Village. The documents were signed with no discussion or objection.


Update from Rutland Regional Planning Commission:

Town Representative Trish Lewis was present to discuss the happenings at the Rutland Regional Planning Commission.  Some of the projects include succession planning, solar orchards/farms, trail mapping project (anyone having any form of a trail should contact Ms. Lewis to include the trail on the regional map), in preparation for the potential arrival of the Emerald Ash Borer and micro-hydro energy creation.  Any resident is encouraged to contact Ms. Lewis to discuss any of these topics.


  1. Haverstock stated that he has been attending the Rutland Regional Transportation Council meetings and they are discussing the possibility of the electric car charging stations.


Ms. Lewis exited at 7:09 PM.


Review Draft Town Meeting Warning:

This draft was included in the packets for review.  There were no objections to the draft as written.


Execute VTrans Grant Funding Request – Bridge Rehabilitation Work:

  1. Haverstock reported that the document is for VTrans grant funding for work that has been completed on the Iron Master Bridge and the Depot Hill Bridge. The combined cost of the projects totaled $104,000, of which $93,000 has been approved for grant funding. The document was signed with no objection or discussion.


Receipt of Revised Zoning Ordinance from the Planning Commission:

The Planning Commission has presented a proposed Amended Zoning Ordinance for Select Board review.  J. Haverstock stated that two Public Hearings should be scheduled.  The Select Board will be hosting these Public Hearings on February 18 and February 25, 2015 at 6:30 PM.  The required notices will be posted.



The Select Board recessed at 7:15 PM.

The Select Board reconvened at 7:16 PM.



The meeting adjourned at 7:21 PM.


The next meeting will be held on February 4, 2015.


Respectfully Submitted,



Kelly Giard, Recording Secretary


Thomas “Hank” Pelkey, Chairman



  1. Joseph Gagnon, Vice Chairman



Jane Cornell, Selectman



Thomas Hooker, Selectman



David Trombley, Selectman