Meeting Minutes : Water & Sewer Commission


June 17, 2014

Water and Sewer Commission Members Present – David Pearson, Allen Hitchcock, Clarence Greeno and Helen McKinlay. Absent: Bob Harnish . Others present: Tom Carrara, Mark Youngstrom, John Haverstock and Kelly Giard – Recording Secretary.

Allen Hitchcock, Chairman, called the meeting to order at 6:30 PM.

The minutes from the May 20, 2014 meeting were signed, with no corrections.

Town Managers Report:
J. Haverstock reported on the following:
• An Orchard Hill resident has recently experienced some plumbing issues. Bruce Babcock was unsure of the location of shutoffs. Otter Creek Industries has not yet submitted the drawings for the area indicating where the shut-offs are located. Mark Youngstrom indicated that the drawings and GPS plans will be submitted very soon. A. Hitchcock inquired how long the resident was without water. D. Pearson indicated that it was less than a couple of hours.
• A letter has been sent to Peg Armitage regarding the repairs that are necessary on her water service line. The letter indicates that the repairs are the property owner’s responsibility.
• VLCT has remitted $8,200 of the $9,200 in damages resulting from the Florence water vault lead-free fixture failure. Mr. Youngstrom believes that the repaired fixture is possibly made of stainless steel.
• The State’s Leak Detection project has been sent to bid. This is to view the entire water system for leaks.
• The Select Board held its first Public Hearing with regard to the Sewer Ordinance on June 4, 2014 with the second required hearing occurring on June 18, 2014. Following the public hearings, the decision of adoption will be posted, allowing any resident to petition the Town for a Town-wide vote on the ordinance.
• The replacement utility truck has been ordered with a 2 ½ – 3 month lead time.

Public Comment:
Tom Carrara inquired why the utility truck was being replaced. J. Haverstock explained that there is a 7-year turn-around on the vehicle replacements and this truck is beginning to experience mechanical issues. J. Haverstock read the specs of the new truck, as well as the truck that is being replaced for Mr. Carrara’s information.


J. Haverstock reported that the Governor has signed the proclamation merging the Fire District #1 and the Town water system. Mr. Youngstrom is involved in the Loan Forgiveness discussion with the State and Fire District #1. The Fire District #1 forgiveness has been “promised”, however, there have been “mixed messages” with regard to the Town’s debt forgiveness.

Mr. Carrara inquired what the future plans are for the Water & Sewer systems in Town. A. Hitchcock stated that the Route 7 upgrades are the next big project. However, there will be smaller projects to be done, such as painting the reservoir and GPS location of the water transmission lines.

Update on Project Status:
J. Haverstock reported that the final purchase has been made with the remaining grant funds. Denise Mahoney is monitoring the clearing of the check so the final reimbursement request can be submitted.

Old Colony Condos Billing Proposal:
J. Haverstock reported that the Old Colony Condos have made a proposal to the Town to meter their well water so there can be accurate billing on their sewer usage. Bruce Babcock has been contacted regarding the logistics and Linda Drummond has been contacted regarding the billing and neither feel there would be any issues or concerns. Currently, they are billed on a flat rate. A. Hitchcock inquired if there was any data on the current water usage. J. Haverstock stated that there is no data currently as they are on well water, but that he will inquire as to the flow. C. Greeno inquired how many wells were involved and how many meters would be needed. J. Haverstock will also research these issues.

Water & Sewer:
Discussion of Utility Mapping/Engineering Design for Route 7 Segment 2 Utility Replacement:
Mr. Youngstrom was present to discuss the VTrans engineering work to be done on the Route 7 Segment 2 project. Mr. Youngstrom explained that the engineering information would be required prior to any bond vote that will be required. Mr. Youngstrom explained that the preliminary engineering study would only look at the needs for the design process.

Following discussion concerning various segments of the proposed project, the Water & Sewer Commission agreed to have Otter Creek Engineering go ahead and make a proposal, with a cost figure. Mr. Youngstrom indicated that the preliminary information would be available to any design contractor later selected by the Town.
Discussion of Potential Further Development of Pittsford Commons Parcel:
J. Haverstock reported that Neil Crossmon would be visiting the Water & Sewer Commission at its July meeting to discuss the plans of possibly expanding the Pittsford Commons with more condominiums and possibly an assisted living facility. The previous developer had proposed 48 units with an 8” water main. Mr. Crossmon has spoken with the Listers’, Zoning Officer, and Bruce Babcock and will visit the Water & Sewer Commission. Mr. Youngstrom stated that there would also likely be a request for a hydrant in the area if an expansion occurs.

This is Chairman Hitchcock’s final Water & Sewer Commission meeting and all wish him a very happy retirement.

Executive Session:
None necessary at this time.

The Commission adjourned at 7:20 PM.

The next regular meeting will be held on July 15, 2014.

Respectfully Submitted
Kelly Giard, Recording Secretary

Allen Hitchcock, Chair

David Pearson, Vice Chairman

Helen McKinlay

Bob Harnish

Clarence Greeno