Meeting Minutes : Water & Sewer Commission



May 20, 2014


Water and Sewer Commission Members Present – David Pearson, Bob Harnish, Clarence Greeno and Helen McKinlay.  Absent:  Allen Hitchcock.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

David Pearson, Vice Chairman called the meeting to order at 6:36 PM.



The minutes from the April 18, 2014 meeting were signed, with no corrections.


Town Managers Report:

None presented at this time.


Public Comment:

None presented at this time.



Discussion of Water Damage to Florence Well Infrastructure:

J. Haverstock reported that there was a T-joint/bracket fixture failure at the Florence well site.  The flood caused approximately $9000 in damages as an underground vault area was flooded.  The damage costs will be covered by VLCT insurance.  There was a discussion regarding the lead free requirement making these fixtures less reliable.


Water Pressure Discussion:

There have been issues at the Jackson residence with regard to water pressure.  There have been tests performed recently by Otter Creek Engineering on both the main and service lines with no substantial pressure variations noted.  At the advice of Carl Crawford from Otter Creek Engineering, J. Haverstock will send a letter to the Jackson’s referring their issue to their private plumber to investigate. There is a possibility of a failure in a mixing valve with relation to the solar configuration at the residence.


Fire District #1 Merger and Debt Forgiveness Update:

J. Haverstock reported that there has been no word yet with regard to the Loan Forgiveness request made by Fire District #1.  Butch Shaw reports that the Legislature  has passed the merger resolution and it is waiting for Gov. Shumlin’s signature.



Update on Project Status:

J. Haverstock reported that the remaining grant funds will be utilized to purchase an auto sampler for the Wastewater Treatment Facility.



Continued Review and Discussion of Grease Trap Requirements for Commercial Food Preparers:

A draft letter was included in the packets for review by the Commissioners.  The only modifications recommended would be to include the installation estimates to be provided by Engineer Mike Smith.


Discussion of Potential Purchase of Generator for WWTF:

J. Haverstock has learned that there are possibly FEMA grant funds available for the purchase of a generator at the Wastewater Treatment Facility.  A quote has been submitted with the Town’s application.


A Hazard Mitigation Plan is necessary prior to the generator purchase.  J. Haverstock outlined the document and its needed modifications.


Review Operations Analysis Memorandum from Aeromod Representative:

The Commissioners received a memorandum from Aeromod with regard to the Wastewater Treatment Facility.  Aeromod is a company that manufacturers equipment that is utilized at the facility and trains operators.  There was discussion concerning recommendations that have been made by Aeromod.  Following this discussion, a motion was made by B. Harnish and C. Greeno to pay transportation fees for Shawn Hendee to attend a training session at Aeromod.  Aeromod has agreed to pay for the training and lodging.  Motion passed unanimously 4 – 0.


There was discussion concerning the possible expansion of the Wastewater Treatment Facility.  J. Haverstock will research this option and advise.  There was also discussion of the possibility of UV treating the wastewater, which also will be researched.


Water & Sewer:

Consider Purchase of New Utility Truck for Water/Sewer Departments:

There were 3 bids included in the packets for the Commissioners to review.  The bid specs were drawn from the current truck specs and were submitted to 3 vendors.


Motion by H. McKinlay and seconded by C. Greeno to award the bid to G. Stone Motors in Middlebury for a price of $56,023.60.  Motion passed unanimously.  J. Haverstock reports that there is adequate funding available in the Water Truck Replacement Fund.  The information will be forwarded to the Select Board as approved by the Water & Sewer Commission.



Peg Armitage has supplied a document indicating that the Pittsford Aqueduct Co. has responsibility for the water service line at her property.  This service line is in need of repair.  The matter will be referred to legal counsel for an opinion.


The Sewer Ordinance has been received by the Select Board and the required Public Hearings have been scheduled for June 4, 2014 and June 18, 2014, in conjunction with the regularly-scheduled Select Board meeting.


Chairman Hitchcock will be resigning from the Water & Sewer Commission effective June 30, 2014.  The vacancy has been advertised and any resident that is interested should submit a letter of interest prior to June 11, 2014.


Executive Session:

None necessary at this time.



The Commission adjourned at 7:21 PM.


The next regular meeting will be held on June 17, 2014.


Respectfully Submitted



Kelly Giard, Recording Secretary



Allen Hitchcock, Chair


David Pearson, Vice Chairman


                                                            Helen McKinlay


Bob Harnish


Clarence Greeno