Meeting Minutes : Water & Sewer Commission



December 17, 2013

Water and Sewer Commission Members Present – Allen Hitchcock, David Pearson, Bob Harnish, Clarence Greeno and Helen McKinlay.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Allen Hitchcock, Chairman called the meeting to order at 6:30 PM.


The minutes from the November 19, 2013 meeting were signed, with no corrections.  The minutes from the October 15, 2013 meeting were signed following one minor correction as noted at the November 19, 2013 meeting.


Town Managers Report: 

J. Haverstock reported the following:

·            The meter reading will occur at the end of December, with the exception of the new customers from Fire District #1 and Corn Hill Road area who have recently connected to the service. These customers will receive a “flat rate” bill.

·            All new customer meters have been installed.

·            The expansion project is nearly complete with a very few “punch list” items to be completed.

C. Greeno indicated that he has been asked by customers what “makes up the water and sewer bills”.  J. Haverstock explained that the water bills include a bond charge, an allotted amount usage bill ($37.50/6 months for 6,000 gallons), then the metered charge, which is in excess of the 6,000 gallon usage.  The sewer bill includes the bond charge, the 6,000 gallon base usage and the additional flow usage charge.


A. Hitchcock inquired if the Water Department work plan includes the continuation of the compiling of the digital line drawings and work on the GPS location of the line from the Nickwackett source.


Public Comment: 

None presented at this time. 



Update on Water System Expansion Project:

J. Haverstock reported that he met with Scott Matthews from Otter Creek Engineering and there are 6 – 8 “punch list” items to be completed on the water expansion project, for which Champlain Construction is responsible.   


The billing on the Corn Hill pipeline replacement has been modified to meet the budget. 


J. Haverstock reported that all of the application and connection fees have been received for the connection of Fire District #1 customers (except for $700), as well as the Corn Hill Road residents.


Ball Valve Failure:

A. Hitchcock inquired if the most recent failure, which included the installation of a non-A Y McDonald valve has been resolved.  J. Haverstock indicated that payment has not been received and he will follow-up on this topic.



Update on Project Status and Related Engineering Work:

J. Haverstock reported that he has spoken with Mike Smith and his superiors at Weston & Sampson and has been assured that the State report (which is due on December 31, 2013) will be submitted shortly.  Mr. Smith and associates are also aware that the accounting for the sewer project, grease trap guidelines and the Sewer Ordinance revisions are still outstanding and need to be completed very soon.


Water & Sewer:

None presented at this time.



A. Hitchcock inquired if there should be some forestry work done at the watershed.  J. Haverstock explained that there is a new County Forester as Mr. Hansen has relocated to Connecticut.  There was discussion that there will also need to be discussions with Dave Parker with regard to the sugarbush lease agreement.  J. Haverstock will contact Mr. Parker, as well as the County Forester and will advise at a future meeting.


Executive Session:

Not necessary at this time.



The Commission adjourned at 7:01 PM.

The next regular meeting will be held on January 21, 2014.

Respectfully Submitted

Kelly Giard, Recording Secretary                                                                                                                                                                                                                     


Allen Hitchcock, Chair


David Pearson, Vice Chairman


                                                            Helen McKinlay


Bob Harnish


Clarence Greeno