Meeting Minutes : TOWN OF PITTSFORD SCHOOL DISTRICT ANNUAL MEETING MINUTES

TOWN OF PITTSFORD SCHOOL DISTRICT ANNUAL MEETING MINUTES

March 4, 2013 – Lothrop School Gymnasium

School Board Members Present:                     Also Present:

Melanie Clerihew                                            Matthew Harvey, Moderator

Odell Johnston                                                Helen McKinlay, Town Clerk

Hillary Kratky                                                Kelly Giard, Recording Secretary

John Bourne                                                    Approximately 33 guests                                           

The Pittsford Town School District Meeting was called to order at 8:13 PM by Moderator Matthew Harvey.

Moderator Harvey read the following warning:  “The legal voters of the Pittsford Town School District are hereby notified and warned to meet at the Lothrop School Gymnasium on March 4, 2013 at 6:30 PM to transact any business not involving voting by Australian ballot.”

Article 1.  Moderator Harvey read the following article:  “To hear and act upon the reports of the Town School District Officers.”

Moderator Harvey explained that the School information is included on pages 54 – 67 of the Town Report.

Motion by John Haverstock and seconded by David Lacey to adopt Article 1.  Motion passed unanimously.

Melanie Clerihew discussed the upcoming 100-year Memorial Celebration at Lothrop School.

Melanie Clerihew read a thank you to Odell Johnston for his years of service to the School Board.  Another thank you was also read by Hillary Kratky, who also made a presentation to Mr. Johnston of a framed picture of Lothrop School.  Mr. Johnston also received a 20-year service award from the Vermont School Board Association.

Hillary Kartky introduced the School Directors and narrated a Power-Point presentation concerning the school budget.

Dottie Wheeler indicated that Mr. West is no longer the principal of the school and inquired if Mr. West was still receiving a salary.  Superintendent John Castle indicated that there was no salary being paid to Mr. West. 

David Lacey inquired if the preschool numbers are down for the coming year.  Ms. Kratky explained that the preschool numbers are down for next year.  However, the numbers for the overall school remain steady.

Jenn Tinsman discussed the salaries of various teachers indicating that the Music teacher has gone to a full-time position; however, two long-term teachers have recently retired.  Superintendent Castle indicated that the salaries are currently in negotiations.

Vicki Falco inquired what would happen with the kindergarten teachers as there are currently two teachers and the numbers for next year indicate only one teacher will be necessary.  Superintendent Castle explained that there will likely be one kindergarten teacher next year; however, there may be a need for two teachers for the following year.  There are discussions occurring currently that one teacher may transition to the primary grades.

Jenn Tinsman questioned what would happen with the assistant in the kindergarten classes.  Superintendent Castle explained that there are conversations as to the teacher assignments for the upcoming school year.

The motion passed. 

Article 2.  Moderator Harvey read the following article:  “To authorize the Board of School Directors to borrow money in anticipation of taxes to meet the necessary expenses of the Pittsford Town School District. 

Motion to accept by Chuck Pitts and seconded by Carol Johnston.

Motion passed unanimously.

Article 3.  Moderator Harvey read the following article:  “To have presented by the Board of School Directors of the Pittsford Town School District its estimate of expenses for the ensuing year.”

Information for this article was included in the slide show that was presented in Article 1.

Motion to accept by David Lacey and seconded by Hilary Kratky.  Motion passed unanimously.

Article 4.  Moderator Harvey read the following article:  “To transact any other business proper to be done when met.”

There was a slide show presentation showing the various projects that the students participated in the past year.

Anita Paynter inquired about the NECAP scores as compared to others in the past.  Superintendent Castle explained that the NECAP scores are often tied to demographics and family finances and explained variations in the scores.

Tom Carrara expressed that the children in the school “should play less and learn more”.

Vicki Falco expressed that the NECAP test scores are a concern but that the students at Lothrop School receive more than an education; they receive a sense of community.  .

Jenn Tinsman inquired if there is a search committee for the replacement of the principal position.  Superintendent Castle explained that there is a search committee, consisting of two parents, two faculty, two staff, and two School Board members.  There have been nearly 30 applications received, with six to eight viable candidates.  The anticipation is to have a recommendation to the School Board before the April meeting.

Moderator Harvey read the following recess article:  “The meeting shall then be recessed to Tuesday, March, 5, 2013 in order to vote on the following articles by Australian ballot.  The polls will be open from 7:00 AM to 7:00 PM in the Municipal Office building.

Article 5.  To elect the following officers:

a.       A Town school director for a term of three (3) years.

b.      A Town school director for a term of two (2) years.

c.       A Town School Director for the remaining year of a (3) year term

d.      A school director for Otter Valley Union High School District #8 for a term of three (3) years.

Article 6.  Shall the voters of the Pittsford Town School District appropriate the sum of ($3,765,871) Three Million, Seven Hundred Sixty-five Thousand, and Eight Hundred Seventy-one Dollars necessary for the support of its schools for the year beginning July 1, 2013 the amount of such sum to be raised by taxes to be reduced by special education revenues, state aid, and other incomes.

Motion to adjourn at 9:12 PM by Christine Spotts and seconded by Dan Shea.

Passed unanimously.

Respectfully submitted                                   Attest:

Kelly Giard, Recording Secretary                  Helen McKinlay, Town Clerk.

Matthew Harvey, Moderator