Meeting Minutes : Select Board Special Meeting

Town of Pittsford Select Board Meeting January 30, 2013

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas Hooker, W. Joseph Gagnon, Thomas “Hank” Pelkey, Jane Cornell and Allen Hitchcock.

Also present:  Jim LaCoille, Nick LaCoille, Helen McKinlay, John Haverstock and Kelly Giard, Recording Secretary.


The orders in the amount of $124,961.25 and $9,911.75 (Payroll) were approved, with no discussion.


J. Haverstock reported on the following:

The Select Board information packets that are usually delivered on Friday before Select Board meetings will be delivered by mid-day Monday for the February 6, 2013 meeting.


None presented at this time.


None presented at this time.


Review and Adoption of Proposed Town Meeting Warning:

A. Hitchcock inquired if the allocations for requested funding were reviewed.  J. Haverstock explained that these were reviewed 3 years ago at Town Meeting and all past requestors have submitted written requests for consideration.

Motion by T. Hooker and seconded by J. Cornell to accept the proposed Warning for Town Meeting.  Motion passed unanimously 5 – 0.


Nick LaCoille was present to observe the Select Board meeting as he is working on a scouting badge.  Mr. LaCoille plans on attending a more in-depth meeting to see how Town Government works.  Chairman Pelkey introduced the Select Board members.


J. Haverstock reported that there are Legal, Contractual and Personnel Issues to be discussed in Executive Session.

T. Pelkey made a motion and seconded by A. Hitchcock to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town, and for contractual issues that may be jeopardized by public disclosure at 6:39 PM.  The motion was passed unanimously 5 – 0.  J. Haverstock, K. Giard and H. McKinlay were invited to stay for Executive Session.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of legal, personnel and contractual matters at 6:39 PM.

The Select Board exited Executive Session at 7:20 PM, with no action taken.

The next meeting will be held on February 6, 2013.

Respectfully Submitted,

Kelly Giard, Recording Secretary


Thomas “Hank” Pelkey, Chairman


Allen Hitchcock, Vice Chairman


W. Joseph Gagnon, Selectman


Jane Cornell, Selectman


Thomas Hooker, Selectman