Meeting Minutes : Select Board

Pittsford Select Board

March 7, 2012

The meeting was called to order at 6:30PM by John Haverstock, Town Manager.

 

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, and Jane Cornell.  Absent:  Thomas Hooker.

 

Also present:  Dorothy Parkinson, Greg Edwards, Todd DuGuay, Wendy Pelletier, Aaron Guyette, Minga Dana, Kenneth Mansfield, Peg Rawlings, Laura Chase, Richard Dayton, Mary Wilson, Sarah Bennett, Todd Blanchard, JJ Blanchard, Lloyd Provin, Jr., Charles “Butch” Shaw, Mary Shaw, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary

 

REORGANIZAION:

J. Haverstock noted the recent Select Board election and asked for nominations for the position of Select Board Chairman.  A. Hitchcock nominated T. Pelkey.  Motion seconded by J. Gagnon.  Passed unanimously 3 – 0 – 1 (T. Pelkey recused).

 

J. Haverstock asked for nominations for the position of Vice Chairman.  T. Pelkey nominated A. Hitchcock as Vice Chairman.  Seconded by J. Gagnon.  Passed unanimously 3 –0 – 1 (A. Hitchcock recused).

 

T. Pelkey asked for nominations for the position of Recording Clerk.  T. Pelkey nominated Linda Drummond as Recording Clerk.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

 

T. Pelkey asked for nominations for the Official Newspaper.  Motion by T. Pelkey to nominate the Brandon/Pittsford Reporter as the official newspaper.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

 

Motion by T. Pelkey and seconded by J. Cornell to accept the proposed meeting schedule for the coming year.  Following discussion, the July 4 meeting will be moved to July 11.  Motion passed unanimously 4 – 0.

 

Motion by T. Pelkey and seconded by A. Hitchcock to appoint the following individuals to the following positions:

 

  • Animal Control Officers (3):  J. Michael Warfle; Lema Carter; Dennis Duby, Jr.
  • Delinquent Tax Collector:  John Haverstock
  • Emergency Management Coordinator:  Odell A. D. Johnston, Sr.
  • Enhanced 9-1-1:  Rodney Drown; Vacancy
  • Fence Viewers (3):  W. Joseph Gagnon; John C. Fox; Vacancy
  • Fuel Coordinator:  John Haverstock
  • Pound Keepers (2):  Edward Fox; Vacancy
  • Rutland Regional Ambulance Service – 3 yr term (2015) – Betsy Morgan
  • Zoning Board of Adjustment – 3 yr term (2015) – Jack Orvis; John Mitchell
  • Recreation Committee – 3 year terms (2015):  Bill Crossmon; Robert Ketcham
  • Rutland County Solid Waste Representatives:  John Weeden. (Alternate – vacant position)
  • Rutland Regional Planning Commission – Patricia Lewis
  • Rutland Regional Transportation Council –  Margaret “Peg” Flory;  Alternate: John Haverstock
  • Police Officers –  Lema Carter, Erik Wilder, Jeffrey Warfle, Brent Garrow
  • Surveyor of Wood – Kenneth Gagnon
  • Town Police Chief – J. Michael Warfle
  • Town Service Officer – John Haverstock
  • Tree Warden – Shawn Erickson
  • Tree Warden Assistant – Randal S. Adams

 

Motion passed unanimously 3 – 0 – 1 (Gagnon recused).

 

MINUTES

The Select Board minutes from the February 15, 2012 meeting were signed, with no changes.

 

ORDERS

The orders in the amount of $37,319.06 (General Fund) and $10,255.27 (Payroll) were approved and signed, with the following discussion:

 

A. Hitchcock inquired if there was any mileage compared to the fuel consumption in the police vehicles.  J. Haverstock indicated that there were mileage reports, and that he would attempt to reconcile gas purchases with cruiser mileage.

 

J. Gagnon inquired about the expense for the Town Office fire alarm.  J. Haverstock explained that there had been a recent fire alarm, after which the Fire Chief and Assistant Chief indicated that the panel was in need of update/upgrade.

 

A. Hitchcock inquired about the expense for CPA audit/sewer single.  J. Haverstock explained that this was for the sewer project and was necessary due to the federal funding that was used for the project.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

  • Congratulations to Chairman Pelkey in his re-appointment as Chairman of the Select Board.
  • Town Meeting resulted in the re-election of Tom Hooker to the Select Board for a 3-year term and Jane Cornell was elected to a 2-year term.  All of the warned articles passed at Town Meeting.  The newly elected Select Board members have been sworn by Town Clerk Helen McKinlay.
  • All of the Storm Irene-related FEMA funding has been received, totaling $53,000 of the $71,000 of losses sustained.  There is an additional amount of approximately $10,000 expected from the State to bring the total amount received to approximately 90% of the total loss.
  • A meeting was recently held with the residents that will be abandoned by the Proctor water system and a well driller with regards to “bulk rate pricing”.  Residents are encouraged to contact Paul Darby before March 16.  There is a Proctor Water news site on the Town website.  Residents are encouraged to review this site for updates and the information is available through the Water & Sewer page.
  • Chairman Pelkey, Mark Youngstrom and Town Manager Haverstock traveled to Winooski on February 27 to meet on having the $22,000 Proctor Water study loan forgiven. The outcome has not been determined yet.
  • Town Manager Haverstock has recently met with representatives from Reunion Power with regard to the Grandpa’s Knob wind farm project.  A. Hitchcock indicated that a visual image should be obtained from the Corn Hill area.

 

A. Hitchcock inquired if there was any “winner” with regard to the Town Meeting Food Challenge with Proctor.  J. Haverstock reported that Robin Rowe is working on gathering this information and will advise at a future meeting.

 

PUBLIC COMMENT

Tom Carrara inquired if there was any information available with regard to the Zero Sort Recycling that was mentioned at Town Meeting.  T. Pelkey indicated that this information would be discussed once the information on pricing and logistics are received from the Solid Waste District or Casella’s.

 

Tom Carrara inquired if Pittsford could deny the wind towers if other towns approve.  T. Pelkey indicated that this was not a Select Board decision.

 

Dorothy Parkinson welcomed Jane Cornell to the Select Board.

 

Dorothy Parkinson inquired if both police vehicles would be used now, as Jeffrey Warfle is a full-time officer.  J. Haverstock reported that it would be rare to have both vehicles used at the same time.  There are occasions that both vehicles would be used, such as parades, Haunted Houses and emergencies.  Tom Carrara inquired if there were any measures in place to cut the use of gasoline, as the price is getting so high.  There was discussion concerning this and there is no sensible way to cut the usage and still have proper police protection.

 

OLD BUSINESS

None presented at this time.

 

NEW BUSINESS

 

Appointment(s) to fill Elected Office(s) left unfilled by Election, if needed:

J. Haverstock indicated that he is not aware of any openings.

 

 

 

Appointment to fill Vacancies amoun Officials, Board Members and Commissioners:

J. Haverstock indicated that there is a vacancy on the Recreation Committee, being vacated by Scott Eugair.  Randy Adams reported that John White is interested in this position.  Motion by A. Hitchcock and seconded by J. Cornell to appoint John White to the position on the Recreation Committee, being vacated by Scott Eugair.  Motion passed unanimously 4 – 0.

 

J. Haverstock indicated that there is a vacancy on the 9-1-1 Committee, being vacated by Gordon Delong.  David Chapman has expressed interest in this position.  Motion by J. Gagnon and seconded by A. Hitchcock to appoint David Chapman to the position on the 9-1-1 Committee, being vacated by Gordon Delong.  Motion passed unanimously 4 – 0.

 

Status Report of Park ‘N Ride Lot Discussions:

Representatives from the Vermont Agency of Transportation and Stantec presented the locations that have been discussed about Town for the construction of a Park ‘N Ride Lot.  Following a presentation, residents expressed and discussed the following concerns:

 

  • The Bus and ACTR strongly recommend a Route 7 location as they are currently on schedules that meet with other connecting buses to travel to other areas.
  • The residents of Pittsford Commons are strongly in favor of the lot being developed in the area near the Commons.  Some residents of the Commons spoke in favor of this area because they are currently having to drive to St. Alphonsus to meet the Bus.
  • Tom Carrara inquired if there would be a “trial site”, possibly at the Driving Range on Route 7 north to find out if the lot would be used.
  • Allen Hitchcock inquired if other towns that have this type of lot are seeing usage by more pedestrians or vehicles.
  • Lloyd Provin, Jr. expressed concern that that the lot should be constructed in an area with a lower speed limit.
  • Cost and security are concerns.

 

All attendees, except Tom Carrara and Dorothy Parkinson, exited at 7:27 PM.

 

Discussion of VLCT Wellness Award:

J. Haverstock explained that the VLCT Wellness Program is a staff volunteer initiative that is lead by Linda Drummond.  An award has been received in the amount of $4,193 this year.  In years past, half of the award has been returned to the volunteer participants and the balance has been utilized to purchase health or safety equipment.  J. Haverstock reported that the Safety and Wellness Committee will be meeting soon to present a proposal of the ideas for this years funding.  The Board was in agreement to follow the past years’ precedent on the use of these funds.

 

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:54 PM.

 

The Board of Selectmen reconvened at 8:04 PM.

 

EXECUTIVE SESSION

J. Haverstock reported that there are contracts and legal issues to be discussed in Executive Session.

 

T. Pelkey made a motion and seconded by A. Hitchcock to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town,  at 8:05 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

 

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and personnel at 8:05 PM.

 

T. Pelkey exited Executive Session at 8:31 PM.

 

The Select Board came out of Executive Session at 8:43 PM, with no action taken.

 

The meeting was adjourned at 8:43 PM.

 

The next meeting will be held on March 21, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

______________ABSENT___________

              Thomas Hooker, Selectman

2012/ 2013

PITTSFORD SELECT BOARD MEETING SCHEDULE

6:30 p.m. at Pittsford Municipal Building

426 Plains Road

 

The Select Board meets on the first and

third Wednesday of each month except **July 11, 2012:

 

March

7,

2012
 

21,

2012
April

   4,

2012
 

 18,

      2012
May

2,

2012
 

16,

2012
June

6,

2012
 

20,

2012
July   **

11,

2012
 

18,

2012
August

   1,

2012
 

15,

2012
September

5,

2012
 

19,

2012
October

3,

2012
 

17,

2012
November

   7,

2012
 

21,

2012
December

5,

2012
 

19,

2012
January

2,

2013
 

16,

2013
February

6,

2013
 

20,

2013
March

6,

2013
 

20,

2013

This schedule does not include any special meetings that may need to occur during the year.

If you should have any questions regarding schedules or agendas, please contact John Haverstock, Town Manager at 483-6500 Ext. 20.