Meeting Minutes : Planning Commission




June 23, 2011


Planning Commission Members Present – Don Nickless and Thor Konwin.  Absent:  Trish Lewis.   Others Present – Allen Hitchcock, Stephen Hitchcock, Scott Smith, Ron Smith, Amy Loomis – Zoning Administrator, and Kelly Giard, Recording Secretary


D. Nickless, Chair, called the meeting to order at 7:00 PM.



D. Nickless explained that the Flood Hazard Regulations hearing was posted in 3 places about town on May 20, 2011, as well as the website and the Rutland Herald on May 21, 2011.


There was no discussion concerning the Flood Hazard Regulations and the Regulations will be added to the Zoning Regulations and forwarded to the Select Board for appropriate hearings and approvals.  Motion by D. Nickless and seconded by T. Konwin to forward to the Select Board.  Motion passed unanimously 2 – 0.



D. Nickless indicated that Ron Smith has submitted an application for 2-lot subdivision on Plains Road.


A. Loomis indicated that all information has been received, however, asked for some clarification on the map that was submitted with regard to the labeling of lots 1 and 2.  Mr. Smith made the corrections and initialed the change.


Allen Hitchcock indicated that the Sugar Hollow Brook is listed as Little Brook.  Mr. Smith reviewed the maps with Allen and Stephen Hitchcock and discussed the location of the subdivision.  Allen Hitchcock indicated that the brook is entirely on his property and the survey map indicates different.


Mr. Smith indicated that lot #1 would be sold in the future.


D. Nickless inquired if there were any survey pins.  Mr. Smith reviewed and discussed the original survey may dated 1968.


D. Nickless indicated that a verification of the property line is necessary.


D. Nickless inquired if the lots will be intended to be developed.  Mr. Smith indicated that there would be no development at this time.


Allen Hitchcock indicated that he, or Stephen Hitchcock had any problems with the proposal as presented by Mr. Smith, however, would like to have the survey corrected.


A. Loomis inquired where the access to the property would originate.  Mr. Smith indicated that the access would be 1900’ off of the Plains Road.


A. Loomis inquired if the Hitchcock property would be landlocked if the subdivision is allowed.  Stephen Hitchcock indicated that there was a previous Right of Way included on the deed and the Right of Way access would be dependent on the sale.  Stephen Hitchcock indicated that the surveyor should have the Right of Way included on the survey maps.


Motion by D. Nickless and seconded by T. Konwin to approve the subdivision application, subject to necessary conditions of verifying the survey pins.  Motion passed unanimously 2 – 0.



D. Nickless reviewed the list of requirements to be completed for the Zoning Regulations.  A work session was scheduled for July 7, 2011 at 7:00 PM.


The next regular meeting will be held on July 28, 2011 at 7:00 PM


The meeting was adjourned at 8:15 PM.


Respectfully Submitted

Kelly Giard, Recording Secretary


Don Nickless, Chair


Thor Konwin, Vice Chair


Trish Lewis