Meeting Minutes : Recreation Committee


MINUTES OF March 9, 2011

TOWN OFFICES @ 6:30 pm

Meeting was called to order by Rob Ketcham at 6:35 pm. Members of the Recreation Committee who were present include Bill Crossmon, Jenny Parker, and Kathy Shortsleeves.


Recreation Director Randy Adams was also present.


Recreation Committee members Scott Eugair, Mark Poljacik and Mark Winslow were not present.




The minutes of December 14, 2010 were read and accepted. K. Shortsleeves made the motion to accept the minutes as read

J. Parker seconded the motion. The motion passed unanimously.


R. Adams presented his January-March 2011 reports to the committee.


Winter Celebration

On Saturday, February 26, 2011, the Recreation Department and the Pittsford Trails Committee co-sponsored the ninth annual Winter Celebration. For the first time this event was held at the Pittsford Recreation Area. Thanks to a tremendous amount of help from the Town of Pittsford Road Crew and the Sugar Hollow Sno-Mads this event was set up to be a real fun time for the entire community. Due to multiple snow storms the week of the event Shawn Erickson and his crew plowed out the Recreation Area parking lots on a couple occasions so participants could enter and park safely. The Sugar Hollow Sno-Mads groomer operators Bernie Reynolds and Sam Markowski went over beyond what they were asked to do. They groomed special trails all around the upper and lower fields for cross country skiers, snowshoeing, and even sliding. These trails were so beautiful and smooth that all ages could and did enjoy them. Participants enjoyed free hot dogs, brownies, and hot chocolate. Thank you to Bob Harnish, the Pittsford Trails Committee Chairman, for his help organizing the event. Thank you to Rob Ketcham, the Pittsford Recreation Committee Chair for all his help and support all day long , especially for making sugar on snow for everyone to enjoy.

Pittsford Day

The Recreation Director informed that Pittsford Day 2011 has been scheduled for Saturday, June 25. The next Pittsford Day Committee meeting is scheduled for Thursday, March 10 at 6 pm at the Town Offices.


Committee Appointments (Chairman & Vice Chair)

Since this was the 1st Recreation Committee meeting after Town Meeting, the Recreation Committee had to elect a Chairperson and a Vice Chairperson. K. Shortsleeves made the motion to re-elect Rob Ketcham as Chairman.

J. Parker seconded the motion. The motion passed unanimously.

J. Parker made the motion to re-elect Kathy Shortsleeves as Vice-Chairman.

B. Crossmon seconded the motion. The motion passed unanimously.

R. Adams will forward these recommendations to the Select Board for their approval.

2011 Recreation Area Fees

R. Adams stated he still believes after last spring’s increases there are no reasons why to adjust the rates at this point and suggested to Recreation Committee that rates stay the same as they were in 2010. J. Parker made the motion to recommend to the Select Board that the 2011 Recreation Area Fees to be set at the same rate as last season.

B. Crossmon seconded the motion. The motion passed unanimously.

All Other Business

At the request of a Recreation Committee member, the Recreation Director brought up an attendance clause.

K. Shortsleeves informed the Recreation Committee that the Model T Club that she and her husband belong to will be touring through VT in the summer 2012. The group will be taking day trips and she has suggested to the Model T group that they visit the Pittsford Recreation Area.

K. Shortsleeves suggested that the Recreation Department use Facebook as another way to get information out.

With no further business to discuss, J. Parker made the motion to adjourn the meeting.

R. Ketcham. The motion passed unanimously.

The meeting adjourned at 7:52 pm.

Respectfully Submitted,

Randy Adams, Recording Secretary, Date

Rob Ketcham, Chairman, Date