Meeting Minutes : Planning Commission

January 27, 2011


Planning Commission Members Present – Trish Lewis and Thor Konwin.   Absent:  Don Nickless.  Others Present – John Haverstock, Amy Loomis, Bruce Paynter, and Kelly Giard, Recording Secretary


T. Konwin, Vice Chair called the meeting to order at 7:00 PM.


Site Plan Review:

Applicant:  Town of Pittsford, property located at 305 Arch Street.  The purpose of the application is to change the use of the interior of an existing building, to include garage space, office area, bathroom, and to enclose roofed overhang for cold storage.  (Parcel ID #1724)


J. Haverstock explained the project as converting the former sludge bagging room into a bathroom/office space for Water Operators Babcock and Hendee.  The covered area that was indicated in the application would be used for cold storage with an interior access door.


J. Haverstock indicated that there would be no footprint change to the existing structure traffic increase would only be 1 vehicle in the morning and 1 vehicle in the afternoon (the employee coming to and from work); the costs are going out to bid and the rough estimate would be between $15,000 and $20,000; a pre-bid meeting will be held on February 2, 2011 at 9:00 AM at the facility with construction to occur in March 2011; the Agency of Natural Resources has approved a permit, which has been received by the Town.


T. Konwin inquired if there would be any additional state permits required.  J. Haverstock indicated that there is currently a sink in the facility and there would only need to be a bathroom facility installed.


T. Konwin inquired if there were any parking issues.  J. Haverstock explained that there was already a “turn-out” close to the building for parking.


T. Lewis inquired if there was currently occupancy at the facility.  J. Haverstock indicated that there has been some organizing, however, no actual occupancy.  T. Lewis inquired if there would be any additional lighting installed.  J. Haverstock indicated that there would be no additional lighting required as the hours are currently 6:00 AM – 2:00 PM weekdays.


A. Loomis indicated that this property is located in the Village District and is a permitted use.  The acreage is sufficient at the property.


A. Loomis indicated that there were advertisements placed in the appropriate locations, including the newspaper, and notices were mailed to abutting land owners.  J. Haverstock indicated  that Marcia McMahan had some questions, which he was able to answer when she inquired at the Town Clerk’s Office.




None stated at this time.


Motion by T. Lewis and seconded by T. Konwin close this hearing at 7:16 PM to further discuss this application in Deliberative Session.


Motion passed 2 – 0.


The Planning Commission members exited Deliberative Session at 7:24 PM.


Motion by T. Lewis and seconded by T. Konwin to approve the application with no conditions.


Motion passed 2 – 0.


Meeting adjourned at 7:25 PM


Respectfully Submitted




Kelly Giard, Recording Secretary


Don Nickless, Chair



Thor Konwin, Vice Chair



Trish Lewis