Meeting Minutes : Select Board (Special)

June 7, 2010

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.  Also present:  John Weeden, John Haverstock, Wayne Giard and Kelly Giard, Recording Secretary


There was no report.


None presented.


Consideration of Sewer System and Wastewater Treatment Facility Upgrade Project:

J. Haverstock gave an overview of the project and indicated that this project would correct some of the infiltration of stormwater/groundwater into the sewage allocation system which flows into the Wastewater Treatment Facility (WWTP); replace the Chlorine Contact Chamber with two chambers, thus, making it possible to take one chamber off line for proper cleaning and maintenance; safer sludge handling and replacement of one pump station that is beyond repair.  The final price, as presented by the engineer, Mike Smith, from Weston & Sampson, is $1.97 million, causing an impact of roughly $163 per year per rate payer for the term of the loan.  J. Haverstock explained that the State of Vermont is trying to impose penalties of $24,500 for post discharge permit violations.

A. Hitchcock explained that there was faulty engineering that occurred with the past WWTP project and there was a settlement received.  The proposed system could include digester covers to prevent icing during colder months.  There was some discussion in the past about replacing the Depot Hill pump station, as is being proposed with the Elm Street station.  However, Depot Hill will be able to be temporarily repaired by staff.

L. Weeden inquired if the sludge will still need to be trucked out for final disposal.  A. Hitchcock explained that this would still need to be trucked out, however, the proposed system will be a safer system and will not use the same form of hook-up of the hoses as are currently used.  The current system has had some issues recently and the State is aware of the spill of roughly 500 gallons last summer which contributed to the amount of the State’s proposed fine.  L. Weeden inquired if the bagger has been posted for sale.  J. Haverstock indicated that the listing has not been posted on-line as yet.  L. Weeden inquired if there was any possible discussion regarding the penalties from the State.  J. Haverstock indicated that there will be a meeting held on June 10 with representatives from the State, Allen Hitchcock (representing the Select Board and the Water & Sewer Commission), Bob Berardo (as Plant Operator), John Haverstock, and Mike Smith (engineer from Weston & Sampson).

A. Hitchcock indicated that the sewer budget has been inadequate to meet operation costs for a long period of time and this project should help with this in many ways.  J. Haverstock indicated that the rate payers will pay for the upgrade debt through their rates, however, all voters are eligible to vote on the project.

T. Hooker inquired if the Plains Road could be included as there have been issues with blockages there for a long time.  J. Haverstock indicated that he has asked Mr. Smith for this information and is awaiting his answer.  This portion may qualify to be done if contingency funds are available.

J. Gagnon inquired if this project would correct the infiltration problem.  A. Hitchcock indicated that Elm Street and Arch Street show the largest leaks.  J. Haverstock indicated that there has been smoke testing, TV imaging and manhole inspections done earlier in the engineering portion to determine the worst leaks.

A. Hitchcock indicated that with the impending Route 7 project, that the manholes on this portion of road have not been addressed.  J. Haverstock indicated that there was a manhole inspection on Arch Street, during a rain storm, and the engineer could see the water follow the tire “grooves” down the street and run into the manholes.

A. Hitchcock wanted to thank Bob Berardo for his work in helping with this project.

Motion by A. Hitchcock and seconded by T. Hooker to accept the resolution as presented.  Motion passed 5 – 0.

Approval of Warning of Special Town Meeting:

J. Haverstock indicated that the Water & Sewer Commission set the dates of July 20, 2010 to hold the special bond vote from 10 AM – 7 PM, with informational meetings to be held on July 13, 2010 and July 19, 2010 at 6:30 PM at the Lothrop Gym.

Motion by J. Gagnon and seconded by L. Weeden to accept this schedule.  Motion passed 5 – 0.

Approval of Ballot Language:

Motion by T. Hooker and seconded by A. Hitchcock to accept the ballot as proposed.  Motion passed 5 – 0.


None presented at this time.


None necessary at this time.

The next meeting will be held on June 16, 2010.

The meeting adjourned at 6:56 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary


Thomas “Hank” Pelkey, Chairman


Allen Hitchcock, Vice Chairman


W. Joseph Gagnon, Selectman


Thomas Hooker, Selectman


Linda Weeden, Selectman