Meeting Minutes : Water & Sewer Commission

May 18, 2010

Water and Sewer Commission Members Present – John Lapre, Hope Rantanen and Helen McKinlay. Absent:  Allen Hitchcock.  Others present:  Bob Berardo, John Haverstock, and Kelly Giard – Recording Secretary.

Helen McKinlay called the meeting to order at 6:30 PM.


The minutes from the April 20, 2010 meeting were signed with no changes.

Town Managers Report:

There was no Town Managers’ Report.

Public Comment:

None stated at this time.


Update on Status of Sewer System/Wastewater Treatment Facility Upgrade Project:

J. Haverstock indicated that he has spoken with Mike Smith with regard to the design of the several elements of the proposed sewer project.  Mr. Smith has indicated that the design is “on track” and there is expected to be a final design submitted before the end of May, which will include the Arch Street portion as discussed in the past.  A recommendation was made that the Water & Sewer Commission conduct a Special Meeting to discuss these designs in early June.  Paul Guilliani has drafted a warning, ballot, etc. for the anticipated Bond Vote.

Wastewater Treatment Facility Discharge Violation:

J. Haverstock indicated that he has been in contact with Attorney John Zaitowski, from the State EPA with concern to ecoli violations and a sludge spill.  J. Haverstock indicated that he will communicate the pending plans to Mr. Zaitowski and schedule a meeting.  J. Haverstock has spoken with Rep. Shaw, Senator Flory, VLCT, and Mike Smith with regard to this situation and Mr. Smith indicated that office space is available at Weston & Sampson to conduct this meeting in the Waterbury area.  J. Haverstock will continue to keep the Commissioners informed with regard to these communications.

Discussion of Need for Water for Effective Operation of Micro Strainer:

J. Haverstock indicated that he has spoken with Bob Berardo and Jack Shedd with regard to the operation of the micro strainer at the WWTF.  Mr. Berardo indicated that there is “debris” that is making its way through the strainer, thus, indicating a possibility of a tear in the strainer screen.  Mr. Berardo explained the process is involved with the operation of the micro strainer.  Mr. Berardo indicated that the Highway Department could assist the operators of the facility to remove the auger that works with the strainer to inspect the screen prior to a costly service call from a manufacturer or service company.  Mr. Berardo explained the water situation at the facility.  The water into the facility will be reviewed by Bruce Babcock and Mr. Berardo, who will in turn communicate this information to J. Haverstock and the members of the Commission.

Mr. Berardo exited at 6:49 PM.


Update on Project Status:

J. Haverstock reported that Markowski Excavating currently has 8 crews working on the project and are currently on schedule with an anticipated completion in early July.  Meter & Backflow Services has indicated that approximately 80% of the residents are compliant with scheduling the installation of their meters.  Currently, Meter & Backflow Services is contacting the remaining customers via phone to schedule the remaining meter installations.

J. Haverstock reported that there is a “bad” water leak in the area of Blanchards’ on Route 7.  Currently, the engineers are looking at the budget, as this repair is too large for Bruce Babcock and the Town employees to handle as traffic control and larger excavators will be needed.  There is speculation that the system may be too old and brittle to handle the turning on and off of the water during the water project.  There may be some contingency funding available to absorb this repair.  The engineers will continue to communicate their findings with regard to this repair.

J. Haverstock reported that there have been reports of low water pressure at a couple of residences on the Plains Road.  Carl Crawford has been contacted and he is working on this problem.  Mr. Crawford indicated that there is currently a 1/2” line that is servicing these residences and there is a possibility of air bubbles in the line or a possible blockage.  J. Lapre inquired if there has been any metering done of the pressure.  J. Haverstock reported that this occurred on May 18 and no results have been communicated.

J. Haverstock reported that there will be a water shut-off in the area of Route 7, Mechanic, Pleasant and Arch Streets on Saturday, May 22 and that the customers affected have been contacted and there have been signs posted around Town.

J. Haverstock reported that there was a concern as to whether to install service at the Monahan property on Route 7 as this property was flooded in the past and the owners of the property have relocated.  There will be a decision as to whether to install service (curb stop) now for future use, if the property is eventually re-occupied.

J. Haverstock indicated that there was a meter installed at a residence on Terounzo Road that experienced some flooding when a pipe broke due to the fragile piping at the residence.  Joe Skaza was able to repair this issue rather quickly.

Update on Water Project Financing:

J. Haverstock indicated that the loan on the bond package, in the amount of $2.6 million, can close as early as June 16 and documents can be signed by the Select Board at their meeting on that evening.  The funds can be distributed to the Town as early as June 23.  The loan interest rate is 3.25%—.25% lower than anticipated. 

Proctor Water:

J. Haverstock indicated that there has been no further communication from the Proctor authorities.  A letter from Proctor Water to out-of-district customers was included in the packets.

Water and Sewer:

None stated at this time.

Budget Status Report

J. Haverstock reported that the Pittsford Water is currently at $2.8 million in expenses; the revenue for the Pittsford Water is at 103% of budget; the revenue for the Florence Water is at 117%; the expenses for the Florence Water is at 78% of budget; the revenue for the Sewer is at 93% of budget; and the expenses for the Sewer is at 74% of budget.


None stated at this time.

Executive Session

None necessary at this time.


Motion to adjourn at 7:08 PM by H. Rantanen and seconded by J. Lapre.  Passed unanimously 3 – 0

The regular next meeting will be held on June 15, 2010.

Respectfully Submitted

Kelly Giard, Recording Secretary


Allen Hitchcock, Vice Chair


Hope Rantanen


Helen McKinlay


John Lapre