Meeting Minutes : Recreation Committee

MINUTES OF April 5, 2010


Meeting was called to order by Rob Ketcham at 7:00 pm. Members of the Recreation Committee who were present include Scott Eugair Jenny Parker, Mark Poljacik and Mark Winslow.

Recreation Director Randy Adams was also present.

Recreation Committee member Kathy Shortsleeves was not present.


The minutes of March 9, 2010 were read and accepted. M. Poljacik made the motion to accept the minutes as read.

J. Parker seconded the motion. The motion passed unanimously.


R. Adams presented his April Report to the committee. Highlights included the next Teen Dance at the Vermont Police Academy is scheduled for Friday, April 23, 2010, 7-10pm. M. Winslow suggested the Recreation Director get more items to raffle off. He thought it could be a good way to raise money for the Recreation Department. Green Up Day is Saturday, May 1. The Recreation Department, with help from PPC, and OMYA will coordinate the “Green Up” effort. The Pittsford Town-Wide Yard Sale is scheduled for Saturday, June 19, 2010. The Recreation Department will be the point contact and will hand out a list of Yard Sale locations for the residents who’d like to participate. R. Adams invited all Recreation Committee members to take a walk at the Recreation Area and see how the Disk Golf course is moving along. He mentioned that he walked the course with Tony Freson last Friday, April 2 and how impressed he was with the number of volunteer hours that have gone into so far. T. Freson said that over 250 volunteer hours have been spent so far. They have planned a work day for Saturday, April 17 to install the baskets.


Memorial Field (a.k.a.-Lower Rec. Field)-

R. Adams that he was pleased the Town Budget passed. That includes $13,000.00 to be used towards this project that was quoted at $21,000.00. The Town of Pittsford & the Recreation Department hopes for a better pricing in a competitive forum, however in the end the Recreation Department will need to raise other funds to see this project through.

Find “new” Recreation Committee Members

The Recreation Director informed the Recreation Committee that the Select Board received a letter from a resident who’d like to be become part of the Recreation Committee. The Select Board most likely will read the letter at their next scheduled meeting, April 21, 2010 and then give it to the Recreation Committee to read.

Recreation Area Fees for 2010

Each spring the Recreation Department must get the Recreation Area Fees approved by the Select Board. Typically, in the past the Recreation Committee has recommended keeping the fees the same as the previous year. Since May 2002 when the group fees for the pavilion were originally established the Recreation Committee has recommended keeping these fees the same year as a way to attract business. M. Winslow asked the Recreation Director how many parties booked are by residents and how many are non-residents. The Recreation Director stated when he first started in May 2001 that most of the reservations were made my residents. Now here in 2010 the parties are close to evenly spilt of resident and non-resident bookings. After some discussion, M. Winslow made the motion to increase non-residents fees to $50 (1-25 people), $100 (26-50 people), $150 (51-100 people) and $200 (101-200 people).

S. Eugair seconded the motion. The motion passed unanimously.

Summer Programs

The Recreation Director indicated that Heather Durkel will be returning again as the 2010 Summer Day Camp Director. Kayla Gallipo will also be returning to the Recreation Area as the Swim Area Supervisor.


Recreation Committee Group Photo

The Recreation Director has been instructed to get a group photo the Recreation Committee to be placed on the new Town of Pittsford website.

All Other Business

J. Parker asked the Recreation Director “what do you see as a weakness of the Recreation Department? Is there anything the Recreation Department needed?” The Recreation Director noted that he’d like the to see the Recreation Department have its own booster club, or endowment as an alternative way to fund projects.

With no further business to discuss, J. Parker made the motion to adjourn the meeting.

M. Poljacik seconded the motion. The motion passed unanimously.

The meeting adjourned at 8:00 pm.

Respectfully Submitted,

Randy Adams, Recording Secretary

Rob Ketcham, Chairman