Town of Pittsford, Vermont

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TOWN OF PITTSFORD

WATER AND SEWER COMMISSION

December 16, 2008

 

Water and Sewer Commission Members Present - David Markowski, Chair, Hope Rantanen, and Helen McKinlay. Absent:  Allen Hitchcock, John Lapre. Others Present - John Haverstock, and Kelly Giard - Recording Secretary.

David Markowski, Chairman called the meeting to order at 6:30 PM.

 

Minutes

 

The minutes of the November 18, 2008 meeting were signed with no corrections.

 

Town Manager's Report

 

J. Haverstock reported the following:

 

  • Robin Rowe has been updated regarding the preliminary engineering for Route 7 South.
  • Don Phillips of Forcier Aldrich Engineering firm indicates a preliminary cost of $12,000 to $25,000 for the GIS/GPS Technology mapping of the waterlines in Town.  This is a rough estimate, as the linear feet from various points were not immediately known.

 

Public Comment

 

None at this time.

 

Water

 

Water Study Recommendations: J. Haverstock indicated that he has been in contact with Mark Youngstrom concerning the aerial mapping of the Town.  This project is dependent on the snow coverage.  J. Haverstock reported that the mapping might have been done today (December 16, 2008) with an alternative of using the State maps that are on file with VTRANS in support of the Route 7 project.  Mr. Youngstrom is in the process of working on a draft agreement of the preliminary engineering work that was previously discussed.

 

Newsletter Submission:  J. Haverstock included in the packets for review an article that has been drafted for the January newsletter to educate the public regarding the proposed Water and Sewer Commission Water System Upgrades.  Mr. Youngstrom was consulted regarding the information that was included in the article. There was discussion of possibly having another informational session regarding the upgrade projects, possibly at Town Meeting or at another time/location.  J. Haverstock asked for any suggestions to be included in the article.

 

D. Markowski also reported that he is in the process of working on a section for the Annual Town Report.  D. Markowski asked any member of the Commission for input on the report. 

 

J. Haverstock stated that he would be in contact with Mr. Hitchcock and Mr. Lapre asking for any input on either article.

 

H. Rantanen inquired what the process would be in the event that the water upgrade project is rejected at a Bond Vote by the voters.  D. Markowski explained the various "avenues" that could occur and that Mark Youngstrom would submit a proposal as a complete package, prior to the vote.

 

Wastewater Treatment

 

Discharge Report - November 2008:  There was discussion regarding the numbers that were included on the report.  There is currently not a lot of surplus in the system.  Bob Berardo submitted charts showing wastewater inflows that occur. The manhole raising project has had little positive impact.

 

Sludge Handling and Chlorine Contact: J. Haverstock reported that he has spoken with Mike Smith regarding the Sludge Removal and Chlorine Contact project that was recently awarded. 

 

Ventilation:  J. Haverstock reported that he has asked for a more thorough estimate on the blower containment to include coverage for the strainer.  This information has not been received as yet, and will help determine which project will occur (basic or heated).

   

Water & Sewer

 

The fiscal year 2009 budget status report was reviewed.  Currently, it appears that Pittsford is higher than anticipated on expenses.  Florence and the Sewer accounts appear to be on target.

 

Delinquencies Policy:  This item was tabled from the November 18, 2008 meeting.  D. Markowski indicated a correction to include that there is no "sewer" in Florence as indicated.  There was a discussion regarding the connection fee that occurs after hours of being $37.50.  J. Haverstock indicated that the $37.50 amount is what is indicated in the Statute.  Motion by H. Rantanen and seconded by H. McKinlay to accept the Water/Sewer Payment Delinquencies Policy as stated.  Passed unanimously.

 

Possible New Employee:  The Commission Members agreed that this is an item that should be handled in Executive Session.

Other Business

 

None at this time.

 

Executive Session

 

The Water & Sewer Commission entered into Executive Session at 6:55 PM for the purpose of Contracts and Personnel.  J. Haverstock was invited to stay for Executive Session

 

There was no action coming out of Executive Session at 7:21PM. 

 

Adjournment

 

The meeting was adjourned at 7:21PM. 

 

The next meeting will be held on January 20, 2009.

 

Respectfully Submitted

Kelly Giard, Recording Secretary                                                                                                                                                                                                                                                                                                                                                                                                                                     

Adjournment

David Markowski, Chair

Allen Hitchcock, Vice Chair -  ABSENT

Hope Rantanen

Helen McKinlay

John Lapre  -  ABSENT



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