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Town of Pittsford Town of Pittsford
Select Board Meeting
Thomas "Hank" Pelkey, Allen Hitchcock, David Markowski, Joseph Gagnon, Thomas Hooker, Kathleen Ramsay, Linda Drummond, Baird Morgan, Tom Carrara, and David Rowe attended the meeting. Bruce and Anita Paynter and their two daughters attended the meeting. Reorganization Appointment of Chairman K. Ramsay, Town Manager, opened the meeting at 6:37PM and asked for nominations for the Chairman of the Board. T. Hooker nominated Thomas "Hank" Pelkey as Chairman. D. Markowski seconded the motion. The motion was passed unanimously. Appointment of Vice Chairman Thomas "Hank" Pelkey asked for nominations for the Vice Chairman. D. Markowski made a motion to appoint Allen Hitchcock as Vice Chairman. J. Gagnon seconded the motion. The motion was passed unanimously. Appointment of Recording Clerk T. Pelkey asked for nominations for Recording Clerk. T. Hooker made a motion to appoint Linda Drummond as Recording Clerk. D. Markowski seconded the motion. The motion was passed unanimously. Appointment of Official Newspaper T. Pelkey asked for nominations for Official Newspaper. D. Markowski made a motion to appoint The Reporter as the Town Official Newspaper. A. Hitchcock seconded the motion. The motion passed unanimously. Adoption of Select Board Meeting Schedule T. Pelkey asked for adoption of the Select Board Meeting Schedule. A. Hitchcock made a motion to adopt the first and third Wednesday of each month for the Select Board Meeting Schedule as per the schedule sheet presented to the Board. D. Markowski seconded the motion. The motion was passed unanimously. D. Markowski made a motion to amend the last motion to include special meetings as needed. A. Hitchcock seconded the motion. The motion was passed unanimously. Appointments of Officials and Various Boards and Commissions T. Pelkey asked for nominations of Officials and Various Boards and Commissions as listed on the agenda and listed below. A. Hitchcock made a motion to appoint the slate of nominations of officials and various boards and commissions as listed on the March 5, 2008 agenda and listed below. T. Hooker seconded the motion. The motion was passed unanimously.
MINUTES The Select Board minutes of February 20, 2008 and March 3, 2008 were approved. A. Hitchcock complimented Linda Drummond, Recording Secretary, for her work on the Board minutes.
ORDERS The orders of March 5, 2008 were reviewed, discussed and approved in the amount of $40,157.19
TOWN MANAGER'S REPORT K. Ramsay reported that the Nickwackett Hose Company plans to donate $8,100 in lockers to the Town for the Fire Station. The lockers are on order.
PUBLIC COMMENT Baird Morgan gave background on the ongoing search for a new post office location since 1997. The Planning Commission had met with different groups of townspeople to see where Pittsford would be like in the future. They responded that they would like to see Pittsford have a vibrant downtown, a village green, and affordable housing. At the present time, The Pittsford Preservation Corporation (PPC) has been trying to arrange a consortium for the Robert Forrest farm on Elm Street. If the sale goes through, the PPC would like to relocate the post office there along with restoring the present buildings for affordable housing, create a Village Green, and use some of the land for recreation and conservation purposes. There may be State and Federal funds available to bridge the gap between the buyer and the seller. Frank VonTurkovich has plans for a post office building which could fit either the Forrest property or his own property on U. S. Route 7 and Plains Road. B. Morgan stated that F. VonTurkovich would like to see the post office located at one place or another this spring. As of today, the PPC and R. Forrest have not come to an agreement but would like a resolution by the end of March 2008. There are three components to the Forrest property: the house, horse barn, and three acres; 14 acres of pasture; and 130 acres of land. Further discussion was held in regards to the two locations for the post office and the need to have a resolution this spring. Discussion was held in regards to the traffic studies done at the two locations. The Board responded to B. Morgan with support of a new post office as long as it meets the criteria of the Pittsford Town Plan and meets the needs of the postal service. B. Morgan left at 7:05PM.
OLD BUSINESS
Kendall Hill Road Bridge - Correspondence to the Agency of Transportation & Legislators regarding funding for repairs K. Ramsay stated she would prepare a package for the Board to review at the next meeting in regards to Option 1 and Option 2 for the Kendall Hill Road Bridge repairs to be presented to the Agency of Transportation and Legislators regarding funding for the repairs.
NEW BUSINESS
Appointment(s) to fill Elected Office(s) left unfilled by Election, if needed One Lister's office vacancy was filled with write-ins for Thomas Bushey Sr. No other candidates have come forward for the other Lister's office vacancy.
Ethics Commission - Drawing at Random for Committee Members & Alternates J. Gagnon drew names at random for the Ethics Commission committee members and alternates. Permanent members are: Glenn Spaulding, Ron Smith, Hope Rantanen, Fred Hellmuth, and David Thompson. The first alternate is Bob Harnish. The second alternate is Peter Bloodworth.
Update of Town Plan/Professional Services Agreement with Rutland Regional Planning Commission A. Hitchcock made a motion to accept the professional services agreement with the Rutland Regional Planning Commission not to exceed $6,000. D. Markowski seconded the motion. The motion passed unanimously.
Discuss Process & Timeline for Appointing Planning Commission Members Discussion was held in regards to the timeline for appointing Planning Commission members. If a perspective candidate is recommended by the Planning Commission and comes before the Select Board, a letter of objection can be considered by the Board. The Paynter family left at 7:15PM. Review Tax Sale List K. Ramsay reviewed parcel #1332 delinquent taxpayer's proposed agreement to make a minimum payment of $200 a month, more when possible. K. Ramsay proposes adding the following to the proposal: all taxes levied in future fiscal years must be kept current, and the additional amounts paid must meet the goal of paying the delinquent taxes off within 18 months. The Board's consensus was to go with the proposed agreement with K. Ramsay's proposed addition to the agreement. K. Ramsay will be coming to the next Board meeting with an addition to the tax sale policy which would be to notify the mortgage holder when a delinquent taxpayer is eligible for tax sale.
Report on Water & Sewer Commission Meeting of March 5, 2008, including recommendations on: Inflow & Infiltration Study Proposal from Otter Creek Engineering Application for State Revolving Loan Funds for Inflow & Infiltration Study
D. Markowski reported that the Water & Sewer Commission has selected two firms out of six interested firms to interview for the preliminary engineering study for the water system upgrade project.
D. Markowski reported that the Water & Sewer Commission is recommending Otter Creek Engineering to conduct an infiltration and inflow study. The engineering total to coordinate the study is $28,850. The subcontract out the equipment is $33,700. The project needs to be done in the spring when the water infiltration is high. Motion to Apply for Revolving Loan, to Authorize Town Manager to Authorize Work for Inflow & Infiltration Study, and to authorize the Town Manager to Sign the Equipment Lease Agreement with Teledyne Isco for flow monitoring equipment: T. Hooker made a motion that the Pittsford Select Board apply for Revolving Loan Funds for Engineering Planning provided through the Department of Environmental Conservation pursuant to the provisions of 24 VSA Chapter 120 4756(e) for System Evaluation Survey and pump station assessment reports. The loan application is for the Sewer System Evaluation Survey and pump station assessment reports, for the sum of $62,550 for a 5 year, 0% interest loan, which will be paid off either as part of a bond issue, if passed, or by the Sewer Fund, if a bond is not passed for the project. Also that the Board authorize the Town Manager to sign the proposed engineering services agreement with Otter Creek Engineering for a Sewer System Evaluation Survey for $26,850, and authorize the pump station assessment study and reports by Otter Creek Engineering for $2,000. Also that the Board authorize the Town Manager to sign the proposed equipment lease agreement with Teledyne for $10,174.50, for the lease of flow monitoring equipment for the Wastewater Collection System Inflow & Infiltration Study. A. Hitchcock seconded the motion. The motion was passed unanimously.
The Board signed the following resolution: Town of Pittsford Select Board Resolution March 5, 2008 Resolution in support of Application for Revolving Loan Funds For Engineering Planning for Wastewater Collection System Groundwater Infiltration & Stormwater Inflow Study and Pump Station Assessment Reports
Whereas there is significant groundwater infiltration and stormwater inflow to the Town of Pittsford's wastewater collection system, the Pittsford Select Board hereby endorses the Application for Revolving Loan Funds for Engineering Planning provided through the Department of Environmental Conservation pursuant to the provisions of 24 VSA Chapter 120 4756(e) for a Sewer System Evaluation Survey and pump station assessment reports.
The loan application is for the Sewer System Evaluation Survey and pump station assessment reports, for the sum of $62,550 for a 5 year, 0% interest loan, which will be paid off either as part of a bond issue, if passed, or by the Sewer Fund, if a bond is not passed for the project.
Loan funding is requested for the following purposes:
Metal Detection Discussion was held in regards to the Town's policy on metal detection. The Town would give permission with an agreement that K. Ramsay will draft for the Board to review including liability and the Town's right to review the findings from the metal detection.
The Board recessed at 7:30PM. The Board reconvened at 7:36PM.
T. Pelkey made a motion to go into Executive Session for Personnel at 7:37PM. T. Hooker seconded the motion. The motion was passed unanimously. K. Ramsay was asked to stay.
Town of Pittsford Select Board Meeting March 5, 2008
EXECUTIVE SESSION In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personal at 7:37 PM. The Board came out of Executive Session at 8:10 PM. No action was taken. Without further business, the meeting was adjourned at 8:10 PM. Respectfully submitted:
Linda Drummond, Recording Clerk
Thomas "Hank" Pelkey, Chair Allen Hitchcock, Vice-Chair W. Joseph Gagnon, Selectman David Markowski, Selectman Thomas Hooker, Selectman
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