Town of Pittsford
Select Board Minutes
October 19, 2005
Thomas “Hank” Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Thomas “Hank” Pelkey, Joseph Gagnon, Larry Pomainville, Dave Markowski, and Allen Hitchcock. Also present were Michael Balch, Helen McKinlay, Gary Stanley, and Jim O’Gorman.
The Select Board minutes of October 5, 2005 were reviewed, discussed and approved.
The orders of October 19, 2005 were reviewed, discussed and approved. M. Balch noted another check for Cross Country Appraisals was included with the invoices though no quality control inspections have been done to date. M. Balch has been guaranteed by Cross Country Appraisals they will be conducting inspections two days this week. The Board discussed the replacement of springs on truck 5. Weight slips included with the invoices showed loads of 44,500 and 40,000 taken by truck 5. Springs were replaced on a truck last year and the Highway Department will be instructed to cut back on the size loads not to exceed weight loads of 32,000 to 35,000. M. Balch will investigate if spring repairs could be done in house and if specialized tools would be required. The VT Art Studio invoice billed to the Transfer Station is for the annual permits and punch cards. Several invoices to both Westside NAPA and Nobles Hardware for various items were discussed. The cost of labor for multiple trips to Rutland was discussed. M. Balch will look into having parts delivered or establishing one daily trip for parts with the exception of emergency items. M. Balch will look into ways of becoming more efficient and the possibility of establishing an inventory cabinet at the Highway Garage for commonly used items to reduce the number of trips to Rutland.
TOWN MANAGER’S REPORT
§ The report the Board requested on speeding tickets has been handed out to the Board.
§ M. Balch and A. Hitchcock have been reviewing the flows at Sewer plant over the last month. The daily reports show extreme times of both dry and wet days.
§ Steve Jeffrey, VLCT provided M. Balch with information describing the 3 types of State Pilot Programs. The VELCO mitigation land discussed at the last meeting would be fully funded, unlike the pilot programs established for state buildings. 1% of the assessed value however can be listed at current use value. To date VELCO has no agreement with ANR on the lots. VELCO will have to pay full tax if the mitigation property is not taken over by ANR. The Board asked M. Balch to look into adding a condition of approval to not allow the property to be put into current use.
§ IRS increased mileage reimbursement three weeks ago to $0.485. The Town pays the same reimbursement rate as the federal government.
§ Jim Carroll will have the final changes to the proposed sewer ordinance for the Board’s review at the November 15th meeting. The required time frame for the approval of an ordinance is 45 days. The Town may want to give 90 days to get property inspected before the ordinance goes into effect.
§ The draft ordinance for solid waste/burning is on the agenda for this meeting.
§ M. Balch has not prioritized the listing for possible work to gravel roads.
§ The cut through on Plains Road for the Four Seasons project has been really bad with potholes on both sides of the cut. M. Balch stated the Highway Department was going to fix the holes.
§ M. Balch reported he has met with Eugene Patch regarding the sewer lines running under Route 7. E. Patch is willing to work with us and allow us to go behind his house to connect residents onto the line behind his house. E. Patch has suggested running the line beside the house to be able to go along Route 7 and save money for the residents so as not to have to change the internal connections from the front of their houses. The Town will look at all options.
§ No report has been received to date from NeighborWorks formerly Rutland West on the status of Pittsford accounts.
§ A. Brissette has been on the job as Zoning Administrator for the past 3 days. T. Tennien was very helpful assisting her with getting acquainted with the job and she is now on her own.
§ M. Balch met with B. Stewert regarding the library repairs. The repairs include chimney and inside plaster work by an architect with experience in working on historic buildings. Grants have been received from both the State of Vermont and the Preservation Trust. A bid process has been used and both grants require using their approved list of contractors.
§ Mr. Tinker has not completed the survey of the Town forestland. B. Sird has agreed to contact B. Tinker. The Town cannot have the State Forester come in until the survey has been completed. M. Balch to send a letter requesting a completion date this fall.
§ The Listers will be asked to give an update of the reappraisal at each Select Board meeting during this critical stage of the appraisal. Inspections for the quality control of the appraisals have not been started to date. The Listers will be invited to attend the next meeting and describe how value is assessed on storage facilities to assure there is a working definition that is being applied consistently.
§ M. Balch will discuss a completion date with G. DeLong and B. Babcock regarding the ancient road listing they are in the process of compiling.
There were no public comments this evening.
The Select Board recessed as the Select Board and convened as the Sewer Board at 7:15 p.m. The Select Board reconvened at 7:25 p.m.
Provide Guidance re: Draft and Procedure for Solid Wastes/Burning
M. Balch asked the Board to consider the adoption of the proposed Solid Wastes/ Burning Ordinance and the proposed revisions to the Sewer Ordinance at the same time since the same procedures are required. M. Balch will investigate if the State allows for burning in the wintertime while there is snow on the ground. The Town will follow the same pattern as applied by the State in this instance. A. Hitchcock will meet at a later time with M. Balch to work on definitions that are unclear within the burning ordinance. The issue of outdoor furnace burning will require additional information. The location of 526 North Road will be deleted as it does not pertain to Pittsford. Multiple day permits will be at the discretion of the Fire Warden. M. Balch will talk with E. Keith and B. Parker for details on past permits. The cost for a burning permit is expected to be $5.00 but will be priced to cover the costs associated with issuing the burning permits. There is a penalty charge for burning without a permit.
The proposed Zoning Ordinance was inadvertently left off the agenda for this evening and will be on the agenda for the meeting November 2nd.
Planning Commission Vacancy
The Board discussed the need to fill the Planning Commission vacancy. Beth Saradarian had sent letter of interest to the Board and she will be invited to attend the next meeting for the Board to meet and interview her regarding the Planning Commission vacant seat.
Audit Management Letter
The annual audit management letter has not been received to date from Sullivan & Powers. M. Balch will contact Sullivan & Powers regarding the audit and letter and to invite F. Duplessie to attend the next Board meeting to discuss last years audit findings.
Gary Stanley re: Pittsford Snomads
Gary Stanley of the Pittsford Snomads addressed the Board regarding approval of the same list of Town roads and trails on Town property as approved last year. G. Stanley will mail the 2005 list of Town roads and trails involved in the program to the Town Office. Modification to the gate at the entrance of the Recreation Area will be discussed further with M. Leehy. The modification of the five-foot gate near the garage will be functional and allow plenty of room for the snowmobiles. The hours for this area will include a curfew to prevent late night travel. D. Markowski made a motion to approve the use of Town roads and trails to be provided by G. Stanley, as long as the list is the same as the 2004 road listing. L. Pomainville seconded the motion. The motion passed unanimously.
Jim O’Gorman re: RCSWD Contract
J. O’Gorman passed out RCSWD statistics based on figures from the quarterly reports showing all transactions that have been sent to the State. J. O’Gorman discussed RCSWD renewal of contract with Casella Waste Management for a five-year period. Casella’s has agreed to freeze the 2006 rates at the 2005 rate level. Casella’s has requested RCSWD to sign the contract as well as each district Town. There has been no indication from State regarding a change to their fees. The surcharge fees are a district charge and have remained the same since 1999. RCSWD is not foreseeing a change in rates at this time. The fee structure will need to be looked at in the future. RCSWD is not far away from paying off bonds with completion dates set at 2011 and 2012. RCSWD has worked out the lease of the old Vicon plant to Casella for twenty-five years, which allows for a cut in overhead costs. Casella will be responsible for all repairs and maintenance to the building.
Consider proposal Light Duty Pickup for Highway Dept.
M. Balch asked the Board to consider the proposal from S. Erickson to purchase a light duty pickup truck for the Highway Department. The cost of the pickup truck was estimated at $15,000 to $17,000. The truck would provide no significant savings but would cut back on the use of the larger trucks and personal vehicles for errands. Discussion followed regarding a full size truck may be more practical due to concerns the lighter truck may be weighted down with signs or calcium chloride reducing the fuel economy of the smaller vehicle. The Board tabled the purchase at this time and recommended the departments use a greater emphasis on coordination of trips for parts and materials to provide greater efficiency.
Linda Plumb Access Permit for Final Inspection
The final inspection of the Linda Plumb Access Permit was submitted for the Board’s approval. S. Erickson has approved the work completed with no conditions. The Board unanimously approved and authorized Hank Pelkey to sign on their behalf.
Highway Department Clearlane Purchase Order
M. Balch requested the Select Board’s approval for a purchase order for Clearlane. The original purchase order was for $64,000 and the winter salt budget is $58,000. M. Balch requested the Board approve the purchase order in the amount of $58,000. Clearlane pricing is $13 per ton more than salt but is less corrosive to the trucks. L. Pomainville made a motion, seconded by A. Hitchcock to approve the purchase of $58,000 of Clearlane. The motion passed unanimously.
M. Balch was asked to investigate why the loader tire was left outside the Highway Garage.
H. Pelkey, seconded by D. Markowski, made a motion to enter Executive Session for the purposes of discussing Personnel. In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel. M. Balch was invited to stay. All others were excused. The Board came out of Executive Session at 8:51 p.m. No action was taken.
With no further business, the meeting adjourned at 8:55 p.m.
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman
Larry Pomainville, Selectman