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Town of Pittsford L. Pomainville opened the meeting at 6:30 PM. Select Board members present were: Larry Pomainville, Joe Gagnon, Allen Hitchcock and David Markowski. Thomas “Hank” Pelkey was absent. Also present were: Mike Balch, Randy Adams, Roy Newton, Ed Brutowski and Helen McKinlay. MINUTES The corrected minutes of January 5, 2005 were reviewed and discussed. D. Markowski requested clarification regarding the Act 60 school portion of taxes, which must be paid by the Town on tax-exempt properties. M. Balch assured the Board the list of properties receiving tax exemption had been reviewed by both him and Gordon DeLong. The minutes of the Special meeting of January 12, 2005 were reviewed and discussed. A. Hitchcock noted Don Nickless’ name was missing from those present at the meeting. ORDERS The orders of January 19, 2005 were reviewed; discussed and approved Use of both Proctor Coal and Proctor Gas will be researched to verify we aren't missing a discount. The Police cell phone will be changed to Verizon as the contract allows. TOWN MANAGER’S
REPORT
PUBLIC COMMENT R. Newton requested the location of the VLCT Legislative Day to be held February 16th. M. Balch stated it would be held at the Capital Plaza Hotel followed by meetings at the State Capital. R. Newton requested details regarding the resolution from the Town of Pittsford to William Burke regarding the US Route 7 project. A copy of the letter from M. Balch is available for review. L. Pomainville requested VLCT mailings be made available for all Board members. Ed Brutowski addressed the Select Board regarding major issues with Lothrop School and the care of his son. M. Balch informed him that by statute the Select Board is not allowed to get into such matters. The Board directed E. Brutowski to contact Rob Howland, Pittsford School Board Chairman and supplied contact information. The Select Board recessed as the Select Board and convened as the Sewer Board at 7:26 P.M. The Select Board reconvened at 7:32 P.M. OLD BUSINESS FY 2006 Draft Budget and Draft Warning for ATM M. Balch reviewed the General Fund expenses, which include no raise for the Town Manager. Increases in the budget are reflected for the Listers, appropriations and health insurance rates. L. Pomainville asked why the Boards and Agencies budget showed an increase. A $4,000.00 line item has been added for transportation for the increase bus schedule to the Bennington to Burlington area. Revenues in the budget are up $120,000 from taxes with grand list increases. The new state requirements have increased the work the Listers are doing. The reassessment status was discussed. The Listers are currently looking at computer programs other Towns are using. Appraisers who can do both commercial and residential appraisals are being reviewed. Sub contactors for specialized appraisals may need to be included in bids. The Highway expenses are down approximately $10,000. The Board will again review the budget and notify M. Balch of any further changes. The draft Warning will be changed to include vote on budget items, not to include Special Appropriations, be done by Australian ballot. Access Permit – Final Inspection of David & Marcia Creed Permit The final inspection of David and Marcia Creed’s Access Permit was reviewed and discussed by the Board. D. Markowski made a motion to approve the final permit as presented. A. Hitchock seconded the motion. The motion passed unanimously. Access Permit – Final Inspection of Northeast Land
& Trading Co. Ltd. Permit The final inspection of Northeast Land and Trading Companies Access Permit was reviewed and discussed by the Board. D. Markowski made a motion to accept the permit as presented. J. Gagnon seconded the motion. The motion passed unanimously. Access Permit – Final Inspection of Francis Dwyer Permit The final inspection of the Francis Dwyer Access Permit
was reviewed and discussed by the Board. S.
Erickson has approved the final inspection.
D. Markowski made a motion to accept the permit as corrected in the final
inspection report. A. Hitchcock
seconded the motion. The motion
passed unanimously. Blanchard Ave. L. Pomainville asked if the Town had invoiced for Blanchard Ave. repairs of the roadway entry. The Town made an agreement with this group to reimburse the Town for the catch basin and materials. The work will be researched and the Blanchard Ave. residents will be invoiced for the work. Events like the heavy rain last week present a dangerous situation when culverts and catch basins need to be cleaned out. The crew should know where these areas are located and go out and check to clean them out as needed. D. Markowski noted the highway crew was out that morning picking up trees and branches. Consider approval of Fire Hill Road Rehabilitation Contract D. Marowski recused himself from decisions regarding the contract award. Three bids were received from Neil Daniels, Don Westin, and Markowski Excavating. Markowski’s was the low bidder by approximately $20,000. The Markowski history of work for the Town has been exemplary. M. Balch recommended the Select Board authorize the contract to Markowski Excavating in the amount of $128,936 and $37.50 per yard for ledge removal. A. Hitchcock made a motion to enter into contract with Markowski Excavating for the Fire Hill Rehabilitation project. J. Gagnon seconded the motion. The motion passed unanimously. The project must be completed by August 29th at latest. Consider letter for Regional Ambulance Service, Inc. The Rutland Ambulance Service, Inc. is a mute point as it’s not an appropriation but an assessment. The Town needs to pay the invoice or not be covered. The Board does not need to take any action. Appropriations will be discussed at Town Meeting. Roy Newton departed at 7:47 P.M. The Select Board recessed as the Select Board and convened as the Liquor Board at 7:50 P.M. The Select Board reconvened at 7:55 P.M. NEW BUSINESS Recreation Committee Recommendations for Vacant Positions The Recreation Committee recommended the Select Board appoint M. Cioffredi and K. Brown to fill the vacancies on the Recreation Committee. These appointments will round out committee to make a more diverse representation of Pittsford. D. Markowski made a motion to appoint M. Cioffredi & K. Brown to fill the Recreation Committee vacancies. A. Hitchcock seconded the motion. The motion passed unanimously. Consider Recreation. Area Proposal R. Adams handed out pamphlets to the Select Board regarding a proposed Pittsford Celebration Day prepared by Lillian and Dan Ferraro residents and business owners of Pittsford. The document did not come from the Recreation department. R. Adams wanted to make the Board aware of the proposal, which at this time does not have Town approval or support. There is a group of people who have just started working on details such as food, parking, games, and volunteers. R. Adams stated the Recreation Committee and Recreation Director do not have time to run this event. M. Balch stated that this would need to be appointed as a Committee of the Town to provide affordable insurance coverage for the day of the event. Funding will be solicited from local businesses. The plans as proposed ties in with the Pittsford Preservation Corp. charter and the group will attend their meeting to see if they’d be “host” group for this group at least this year rather than go through establishing non-profit status. This is planned to be a family oriented program. The Lions Club and Pittsford First Response will be assisting with the program. The Board agreed to a conceptual go ahead for a 2005 Pittsford Day. R. Adams will keep the Board informed as the program progresses. Stacy Flory request for use of Recreation Area Stacy Flory has requested use of the Recreation Area to hold a fundraiser for her nephew, with Cystic Fibrosis. This would be the first time the Recreation Area was to be used for a fundraiser. The activities and size of the event are not definite at this time. R. Adams asked the Select Board to waive the rental cost for this type of event. The Recreation Area will remain open to residents the day of the fundraiser. Extra expenses such as extra garbage removal will be passed on to the group. A. Hitchcock made a motion to approve the fund raiser for Delshon Norwood, a Pittsford resident seriously ill with Cystic Fibrosis, the event will not close down the Recreation Area, and any additional costs will be passed along to the group. D. Markowski seconded the motion. The motion passed unanimously. The Town will draft a policy to address such future events EXECUTIVE SESSION In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Personnel/Contracts at 8:44. P.M. M. Balch was invited to stay. All others were excused. The Board came out of executive session at 9:10 P.M. The Board took no action at this time. With no further business, the meeting adjourned at 9:15 P.M. Respectfully submitted: Thomas “Hank” Pelkey, Chair - ABSENT Larry Pomainville, Vice-Chair Dave Markowski, Selectman W. Joseph Gagnon, Selectman Allen Hitchcock, Selectman Helen McKinlay, Recording Secretary
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