Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes
1/5/05  

 
DRAFT  

Thomas “Hank” Pelkey opened the meeting at 6:30 PM.  Select Board members present were:  Thomas “Hank” Pelkey, Larry Pomainville, and Joe Gagnon.  A. Hitchcock arrived at 7:20 P.M.  David Markowski was absent.  Also present were:  Fred Duplessie,  Mike Balch and Helen McKinlay.   Tom Carrara arrived at 6:51 P.M

 

MINUTES

The corrected minutes of December 8, 2004 were reviewed, discussed and approved.  The Special Meeting minutes of the Budget FY06 Public Presentation meeting were reviewed, discussed and approved.  The minutes of the December 22, 2004 meeting were reviewed, discussed and approved. 

 

ORDERS

The orders of January 5, 2005 were reviewed, discussed and approved   

 

TOWN MANAGER’S REPORT

  • The Craig Pelkey/Laurie Perry dog invoice has been paid.
  • The Fire Hill Road bid date may be extended 10 days to January 22, 2005.  A question of merit has been received and is currently being researched for an answer.  The question and answer will then be sent out to all interested parties who were in attendance at the pre-bid conference.  Two new parties have contacted the office and are requesting a site walk of the project and will be allowed to participate in the bid process. 
  • The agreement with the Rutland County Sheriff’s Department has been completed. The Sheriff’s Department has begun having an officer and car on duty in Pittsford.   
  • The de-obligation of the USDA Sewer Fund grant reimbursement is being worked on and we have received information to get the $39, 227.94.  We will follow through on the reimbursement and have been asked to use up the remaining $75,000 as soon as possible.  Naomi Hatch will be sending information to H. McKinlay.  The remaining $75,000 should be for items within the original scope.   We need to supply a list of those items required for the work addressing the Sewer Plant deficiencies.  A letter will then be drafted to USDA to request these items be included in the grant. 
  • M. Balch is working on the Town warning.  Act 60 requires the Town to make up the school portion of assessed property tax, which would have been raised on exempted properties.  Historically prior to Act 60 the Town didn’t have to worry about the school portion.  Statutes only waive the municipal portion of the tax.    Assessments for tax-exempt properties are already in place.  Churches and schools are exempt by statute.  The Town Warning will list the properties for exemption from both municipal and educational funding. 
  • A copy of a resolution from the Town of Brandon was in the Board packets for review and discussion.  H. Pelkey recommended M. Balch draft a similar  resolution to be signed by the Select Board stating Pittsford is in favor of the      proposed U.S. Route 7 upgrade. 
  • The false alarm policy has not been addressed yet.
  • Pittsford is considered to be a receiving Town for Act 68.  FY 2005 has a positive funding in the amount of $1,942,531.
  • The draft policy for water and sewer connections has been completed.
  • We have two vendors for welding supplies. The second vendor was added due to better prices on certain items.
  • Research of the payroll deductions that didn’t correspond with the orders found the employee in question had three separate deductions totaling the amount in question.
  • Simons Operations reply letter regarding arrangements for non-Pittsford computer input was sent out in the Board packets for review.  The Board has approved M. Balch to reply on problems that have occurred with the computer. 

     

    PUBLIC COMMENT

    There were no public comments this evening.

     

    The Select Board recessed as the Select Board and convened as the Sewer Board at 6:54 P.M.  The Select Board reconvened at 6:57 P.M.

     

    OLD BUSINESS

    M. Balch asked the Board if the FY Draft figures from Executive session were ready for the public at this time.  The numbers are not complete for publication at this time.  M. Balch will prepare articles for the warning with the amounts to be raised by taxes and show the amount to be spent.  M. Balch to prepare notes that will show how this budget if approved compares to the last budget.  The warning will be available prior to next meeting.

     

    NEW BUSINESS

    H. Pelkey acknowledged for the record a thank you note from all of the Town employees for the Christmas gift cards.

     

    H. Pelkey read a thank you letter from Steven McCarthy.  Mr. McCarthy wished to thank the Fire Dept. for responding to a call at his residence on Christmas day.   

     

    Historical Society Request

    H. Pelkey read a request from the Pittsford Historical Society for an additional $2500 appropriation to be approved and added to the warning.  L. Pomainville made a motion to add the Pittsford Historical Society request for additional funding to the Town Warning.  J. Gagnon seconded the motion.  The motion passed unanimously.

     

    A. Hitchcock arrived at 7:20 P.M

 

Sullivan & Powers, Fred Duplessie re: FY03/04 CPA Audit Review

Fred Duplessie reviewed the audit findings and management letter with the Select Board.   In terms of format the report appears the same as prior years.  One major change in reporting now is the required GASB34 accounting.  The Town has not yet complied with GASB34 and a decision has been made based on priorities to wait another full year to comply with GASB34.  Sullivan & Powers was unable to give the Town a clean opinion based on the GASB34 non-compliance.  He also discussed the auditors concerns with segregation of duties; and the Town’s treatment of VMERS and IRS 457 plan contributions. The General Fund did end with a deficit of $5,630.  F. Duplessie noted the audit went very well and smooth and noted the cooperation received from the Town staff throughout the audit.  F. Duplessie departed at 8:00 P.M.  The full audit will be on the website for review.

 

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Personnel/Contracts at 7:57 P.M.  M.  Balch was invited to stay.  All others were excused.  The Board came out of executive session at 8:18 P.M.  The Board took no action at this time.

 

With no further business, the meeting adjourned at 8:20 P.M.

 

 Respectfully submitted:

Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair   

Dave Markowski, Selectman - ABSENT

 W. Joseph Gagnon, Selectman 

  Allen Hitchcock, Selectman

Helen McKinlay, Recording Secretary         


 

 


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