Town of Pittsford, Vermont

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PITTSFORD RECREATION DEPARTMENT

MINUTES OF MARCH 15, 2005

PITTSFORD MUNICIPAL OFFICES @ 7:00 pm

 

*Note: This meeting was rescheduled from 3/8/05 to 3/15/05 due to a snow storm.

Meeting was called to order by Rob Ketcham at 7:02 pm. Members of the Recreation Committee who were present include Scott Kirby, Mark Winslow, Mark Poljacik and Kathy Shortsleeves.

 

Recreation Director Randy Adams was also present.

 

Recreation Committee members who were not present include Michele Cioffredi and Kathy Brown.

 

 

ADMINISTRATIVE DUTIES

 

The minutes of February 8, 2005 were read and accepted. Kathy Shortsleeves made the motion to accept the minutes as read.

 

Scott Kirby seconded the motion. The motion passed unanimously.

 

 

RECREATION DIRECTOR’S REPORT

 

The Recreation Committee read the March Recreation Director’s Report. Some members of the Recreation Committee voiced a concern that not all the Recreation Department program flyers are being sent home a suggestion was offered that the Recreation Department should create a yearly calendar that would advertise all its programs and when they are scheduled.

 

 

OLD BUSINESS

 

Pittsford Day Celebration

Mr. Adams reported to the Committee that the Pittsford Day Committee was making good progress with preparations for the event. The group has been meeting every two weeks to provide committee updates, make group decisions, and delegate new tasks to its members. The group has already realized it’s going to take a lot of effort on their part to make this event happen, and it’s not quite as easy as first thought, but it appears that they’re up to the challenge.

 

100 Mile Club

Mr. Adams reported that he is still very much interested in offering some sort of “walking or exercise program” for the residents of Pittsford, such as a 100 Mile Club, but for now is going to hold off to do some research to find out what residents would or wouldn’t support. Mr. Adams hopes to offer some type of “walking program” in the fall when it’s a little cooler and more conducive to exercising. He reiterated again the same thing he said last month that the Pittsford Trails Committee does support this idea and would like to see the Recreation Committee do whatever they can to help it succeed. Mr. Adams went on to talk about the community walks that the Trails Committee is putting together for this spring. With the help of Rutland Area Physical Activity Coalition, some members of the Trails Committee will be leading scheduled walks around town, Monday-Thursday, at the same time each and every week. The walks will begin gentle and easy and will expand as participants become confident in their abilities. The Recreation Director will be a contact person for the program and will advertise the events in all of the Recreation Department literature.

 

Fund Raising Policies @ the Recreation Area

The Recreation Director had the Committee review a “draft copy” of the policy he had written. The committee provided some suggestions as to more information they would like to see incorporated in the document such as clean up and security issues. The Recreation Committee also noted that it’s their feeling that the fund raising activities must be appropriate in nature and should fit into the Recreation Department’s overall mission.

 

 

NEW BUSINESS

 

Committee Appointments (Chairman & Vice Chairman)

Since the meeting was the 1st meeting after Town Meeting, the Recreation Committee had to elect a chairperson. Scott Kirby made the motion to re-elect Rob Ketcham as the chairman.

 

Mark Winslow seconded the motion. The motion passed unanimously.

 

Mark Poljacik made the motion to elect Kathy Shortsleeves as the Vice-Chairman.

 

Scott Kirby seconded the motion. The motion passed unanimously.

 

Fishing Derby Proposal

Mr. Adams informed the Recreation Committee that Don Lajoie, formerly of the Pittsford Rotary Club before the club disbanded in June 2004, had stopped by his office on Monday, March 7, 2005 to discuss whether or not the Recreation Department would like to sponsor the 2005 Pittsford Fishing Derby. This was an event that Pittsford Rotary Club had previously run and Mr. Lajoie would like to see it continue. Mr. Adams said that according to Mr. Lajoie the event had cost the Rotary Club approximately $600-$700 to provide a BBQ lunch and prizes for every participant. The fish are free from the State of VT. Mr. Adams did say that he did have two concerns, one was finding someone from the Recreation Committee to step forward and “oversee the program” since most of members would soon be busy with their spring baseball/softball teams, and secondly he thought the cost was a little too much for the Recreation Department program budget, but noted that the Rotary Club had paid for everything outright. Mr. Adams went on to say he thought that the Recreation Department could certainly physically make the event happen he just needs the support of a few dedicated individuals and perhaps a couple of sponsors who’d be willing to pay part of the bill.

 

After some discussion the Recreation Committee decided to table the topic until a later time.

 

2005 Recreation Area Fees & Swim Area Closing Date

Every year at the first Recreation Committee meeting after Town Meeting the Recreation Committee must make a recommendation to the Select Board as to what the fees should be at the Recreation Area for the upcoming season. Like most years the topic promoted an at length and healthy discussion about the Recreation Area and what the fees are. Some very good questions were asked and a few good points were made, such as how many season SWIM PASSES were sold in 2004 and the Recreation Department needs to advertise the Recreation Area more to increase daily usage. After some debate Mark Winslow made the motion that the Recreation Committee recommends to the Select Board to set the fees for the 2005 Recreation Area season at the same rate as they were in 2004.

 

Scott Kirby seconded the motion. The motion passed unanimously.

 

Mr. Adams discussed the fact that sometimes, depending how many lifeguards on staff attend college, it’s difficult to keep the Swim Area open until Labor Day. Most college students return to school sometime in late August and therefore are not around the first week of September to work and all he is left with are high school employees who are back in school by then and can only work late afternoon shifts. Mr. Adams is going to consult other outdoor swim facilities around the area to find when they open and close their operations.

 

OTHER BUSINESS

Mr. Adams told the Recreation Committee that he is contemplating a dress code policy for the Teen Night Dances. He noted that it was not because one particular incident that prompted this discussion but rather a combination of several different factors over the last year that lead him to believe it might be the proper time to put a policy in place. Mr. Adams went on to explain reasons why a dress code is needed: 1) so that the Recreation Department will have a written document to follow when dress code issues do arise. 2) The present code of addressing teens individually worked well when Brandon Recreation Department (co-sponsors of our teen events) had a female Recreation Director, having staff on duty of both genders made it easier to deal with dress issues because it didn’t matter if we were speaking to a male or female participant we could always back each other up, but now that Brandon has a new director it’s seems the proper time to put a policy in place. 3) The third reason why a Dress Code is needed is so that participants and their parents understand that we trying to offer an age appropriate program where participants and volunteers can attend without the chance of being offended. Mr. Adams handed out copies of Otter Valley Union High School’s Dress Code to the Committee so that they could get a clear picture as to what is already expected of them.

 

With no other business to discuss Scott Kirby made the motion to adjourn the meeting.

 

Kathy Shortsleeves seconded the motion. The motion passed unanimously.

 

The meeting adjourned at 8:45 pm.

 

 

Respectfully submitted,

Randy Adams, Recording Secretary     

Rob Ketcham, Chairman

 

NEXT MEETING IS SCHEDULED FOR:

 

Tuesday, APRIL 12, 2005

at the

MUNICIPAL OFFICES

7:00 pm



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