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PITTSFORD RECREATION DEPARTMENT

MINUTES OF FEBRUARY 8, 2005

PITTSFORD MUNICIPAL OFFICES @ 7:00pm

 

Meeting was called to order by Rob Ketcham at 7:00 pm. Members of the Recreation Committee who were present include Scott Kirby, Mark Winslow, Kathy Brown and Kathy Shortsleeves.

 

Recreation Director Randy Adams was also present.

 

Recreation Committee members absent include Michele Cioffredi and Mark Poljacik.

 

Guests present include Lillian and Dan Ferrara, Trudie Parker, and Zac Todd.

Kathy Maxey-Scarcello arrived at 7:12 pm.

 

ADMINISTRATIVE DUTIES

 

The minutes of January 11, 2005 were read and accepted. Scott Kirby made the motion to accept the minutes as read.

 

Mark Winslow seconded the motion. The motion passed unanimously.

 

 

RECREATION DIRECTOR’S REPORT

 

The Recreation Committee read the February Recreation Director’s Report.

 

 

OLD BUSINESS

 

Lillian Ferrara Pittsford Day Celebration

Lillian and Dan Ferrara were present to meet with residents who had volunteered to help organize the Pittsford Day Celebration on Sunday, July 3, 2005. L. Ferrara and Mr. Adams updated everyone as to where the planning process was at presently. Mr. Adams had reported that he meant with the Select Board on January 19 to ask for their support and to ask for permission to hold the event at the Pittsford Recreation Area. The board agreed to a conceptual go ahead for a 2005 Pittsford Day. L. Ferrara explained that she had approached the non-profit 501 (c) (3) Pittsford Preservation Corporation and they accepted to host her Pittsford Day organization for the 2005 event. As a non-profit organization the PPC has many different privileges that non-chartered groups don’t, such as businesses or individuals can make a tax deductible donation to the Pittsford Day Celebration only if the funds are going directly to a 501(c) (3) group (PPC). L. Ferrara explained that she had two goals for this particular meeting. The first goal was to schedule the next meeting for Monday, February 21, 2005 ~ 7:30 pm at the Pittsford Municipal Offices and secondly to distribute some of the work load by forming different committees. L. Ferrara passed around job descriptions for seven different committees. Everyone had an opportunity read through the committee descriptions and decide which committee they wanted take charge of Lillian & Dan Ferrara, Trudie Parker, Zac Todd, and Kathy Maxey-Scarcello departed the meeting at 7:50 pm.

FY 2005 Work Plan Quarterly Report

The Recreation Committee read the FY 2005 Work Plan Quarterly Report that Mr. Adams had written for the Town Manager. Mr. Adams reconfirmed the fact that all the work listed in the FY 2005 WP needed to be completed by June 30, 2005 to be considered on task. Then he discussed the actual jobs that needed to be tackled and a time line in which he plans to have everything done.

 

 

NEW BUSINESS

 

Summer Programs

Before he started Mr. Adams pointed out that he was first exposed to a similar program like this while in high school. Mr. Adams presented an idea for program that he had been working on for the summer of 2005. He said that he had already had meant with Trails Committee and gotten their support. He called it “100 Pittsford Residents-100 Miles in 100 Days”. The program would encourage residents to become more active this summer by walking or running. The goal for each participate would be to reach 100 miles by either walking, jogging, or running in a particular time frame of 100 days. Prizes could be awarded in various categories at an end of program celebration where all participants could be recognized. The celebration could take place at the Recreation Area. Mr. Adams stated that in order for this program to become a reality that it would need a coordinator to facilitate, not only the day to day operations, but also the planning and organizing phases of the program.

After Mr. Adams presented the 100 mile Club idea to the Recreation Committee there was little feedback positive or negative about the idea. However, K. Brown did raise a very logical point about “participants would be on the honor system when it came to reporting the miles they complete and perhaps some would exaggerate their actual mile counts.” Mr. Adams recognized the fact that a tiny insignificant percentage may cheat, but then said “in all probability an over whelming majority will be honest and gain a lot of self-esteem from our program”.

 

Fundraising Policies at the Recreation Area

Mr. Adams reported in his Recreation Director’s Report that he meet with the Select Board to seek their approval for a resident to hold a fundraiser at the Recreation Area in the summer of 2005. The Select Board approved the request, but out of that discussion came a request that a policy be written to address future fundraising events at the Recreation Area. Mr. Adams said that he will have a draft of that policy ready for the next meeting. M. Winslow asked if individuals who use the Recreation Area for fundraisers would need to provide a Certificate of Insurance.

 

OTHER BUSINESS

 

M. Winslow said that he would be unable to be present for the March 8, 2005 meeting.

 

With no further business to discuss, Scott Kirby made the motion to adjourn the meeting.

 

Mark Winslow seconded the motion. The motion passed unanimously.

 

The meeting adjourned at 9:00 pm.

 

Respectfully submitted,

 

_________________________________          ______________________________

Randy Adams, Recording Secretary                        Rob Ketcham, Chairman

 

 

NEXT MEETING IS SCHEDULED FOR:

 

TUESDAY, MARCH 8, 2005 at the MUNICIPAL OFFICES



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