Town of Pittsford, Vermont » Town Meeting

topeditor — Tue, 01 Mar 2011 00:11:51 +0000

TOWN OF PITTSFORD ANNUAL MEETING MINUTES

February 28, 2011 – Lothrop School Gymnasium

Select Board Members Present: Also Present:

Thomas (Hank) Pelkey, Chairman Matthew Harvey, Moderator

Allen Hitchcock, Vice Chairman John Haverstock, Town Manager

W. Joseph Gagnon Helen McKinlay, Town Clerk

Thomas Hooker Jean Parker, Asst Town Clerk

Linda Weeden Kelly Giard, Recording Secretary

Approximately 115 guests

Moderator Matthew Harvey called the meeting to order at 6:30 PM.

Boy Scout Troop #110 presented the colors and led the Pledge of Allegiance.

Thomas “Hank” Pelkey, Chairman of the Select Board read the dedication of the Town Report to the residents present. The Town Report was dedicated to Margaret “Peg” Armitage and Robert J. Hemple. The cover of the Town Report included Boy Scout Troop #110, of which there have been 7 members reaching the rank of Eagle Scout.

Moderator Harvey called attention to the Annual Town Meeting Guidelines, which were included on the chairs as residents entered, as well as indicated that there is no campaigning at Town Meeting by those running for office.

Representative Charles “Butch” Shaw was present and discussed the proceedings that are occurring in Montpelier. Rep. Shaw is currently serving on the Corrections and Institutions Committee, to which Rep. Shaw explained the duties involved with this committee. Rep. Shaw thanked the School Board members for participating in the Challenge for Change Program this year, as many towns did not participate. Rep. Shaw invited residents to meet with him on the second and forth Saturday of each month, from 8:00 AM – 9:30 AM, at the Fire Station, to discuss anything that is happening in Montpelier.

Moderator Harvey asked for any non-voting resident of Pittsford to identify them selves and explained that they may not vote on any town business that is transacted at this town meeting.

Moderator Harvey read the following warning:

The legal voters of the Town of Pittsford are hereby notified and warned to meet at the Lothrop School Gymnasium, in the Town of Pittsford, on Monday, February 28, 2011 at 6:30 p.m. to transact the following business not involving voting by Australian ballot.

Article 1: Moderator Harvey read the following article: “To hear the reports of the Town Officers and take appropriate action thereon.”

Motion by Jamie Stewart and seconded by Denise Mahoney.

Moderator Harvey indicated that there were errors in the printing of the Town Report. These errors are in the column headings on pages 26 – 30. The headings should have 1 year added to the existing column headings. The next error is found on page 93 indicating that Richard Beriau is currently not serving as Justice of the Peace, however, Walter “Terry” Poor is serving in this capacity. The final error is on page 28, the Listers’ section; the revenue should be in the Property Map Changes and not the Reappraisal Expenses. Dorothy Parkinson indicated that Article IV of the School District Warning should read “To see if the voters will authorize the Board of School Directors to deposit into the existing reserve fund for the school facilities including maintenance, repairs, renovations, and or construction any surplus funds or portion of such funds as the Board deems appropriate existing at the end of any fiscal year?

Moderator Harvey did a quick review of the report and invited general questions of the material. Mr. Harvey advised that these discussions would not include any budget reports until the members of the Select Board had made their presentations.

Presentations:

Chairman Pelkey introduced the members of the Select Board. Chairman Pelkey explained that he would be conducting the overview of the General Fund; Allen Hitchcock would be presenting the Water & Sewer Commission information; W. Joseph Gagnon would be presenting the Highway Department information.

Chairman Pelkey wished to thank all departments, department heads, John Haverstock, Linda Drummond, Helen McKinlay, and all staff for their assistance on the budget process.

Chairman Pelkey explained that the budget was level funded for the third year in a row, even though all town functions still must go on in an orderly fashion.

Chairman Pelkey explained that revenues were higher than anticipated by $7,204, while expenses were $17,473 lower than budgeted. The revenue of property taxes, solid waste fees, investment interest, and traffic fines were lower than budgeted. There was an increase in state grants of $42,404. Heating fuel, building maintenance, solid waste removal fees, employee benefits and insurance were lower than anticipated. These were off-set by an increase of $45,551 in legal fees.

Chairman Pelkey explained that for the year 2010, the Select Board was able to carry-over $150,000 in the fund balances to help reduce the tax rate, for the 2011 – 2012 budget year, the remaining $120,000 amount was applied to this year’s tax rate reduction. Chairman Pelkey explained that all of the surplus funds, except the State recommended 15% of the budget carried over to the next fiscal year; therefore, there will be no reduction this year.

Chairman Pelkey indicated that the $4,000 increase in the budget is 1/3 of 1% over 2 years and the amount raised by taxation is level. The pressure for budget increases continues to be employee benefits and insurance.

Chairman Pelkey indicated that, currently, at 2/3 of the way through the budget year, the revenue is at 82% and the expenses are at 66.5% and that 90% of the property tax revenue has been collected for this fiscal year.

Chairman Pelkey explained that a 3-year Union Contract was negotiated and approved last year, and that employee raises will be level at 2% across the board. The Union Contract also included a right to choose an insurance plan with a higher deductible with no employee contribution, or continues with the current plan in place, with employee contribution. Currently, it looks like about 50% of the employees chose the higher deductible plan.

Mr. Rademacher inquired if the $150,000 was applied, as mentioned in the past Town Meeting minutes, as well as the $353,500 that was mentioned in the minutes and asked for clarification as to what Chairman Pelkey mentioned in his presentation of being only $120,000. Mr. Rademacher also inquired the particulars of the 15% State advised carry-over and Mr. Rademacher referenced the Treasurer’s Report. Chairman Pelkey explained that that there is a lag time and this year’s proposed carry-over is $167,954, which calculates to 15.7% carry-over.

Tom Carrara indicated that the Transfer Station is losing funds annually and asked what is happening to resolve this issue. J. Haverstock indicated that options are being reviewed by the Select Board, and some of the options are to privatize operations, internally “tighten-up” operations, instituting a receipt system, as well as a physical inspection from what is being declared at the attendant and what is being dumped into the compactor. J. Haverstock explained that there have already been a reduction in the punches at the sale of the permit, there have been educational materials included in the newsletter, and visual displays at the Transfer Station. These approaches are being taken in a “softer approach”. Ken Gagnon indicated that Proctor sells bags and these are the only bags that are accepted. J. Haverstock explained that the auditors recommend that there should not be cash handled at the facility. Currently, there is a “customer convenience” factor that is being reviewed and it is not always convenient for customers to purchase punch cards during regular Town Office hours, so, it may be a possibility to sell these cards at Keith’s or Kamuda’s.

Tom Carrara indicated that the legal fees against Mr. Paynter may have been avoided if there had been an open dialog between Mr. Paynter and the Select Board without an attorney involved. Mr. Paynter explained that the statements are not correct that he is not suing the town; however, these suits are in regard to environmental appeals that the Town chose to retain an attorney. Mr. Paynter indicated that the Select Board should have discussed their decision and vote in open session and not in Executive Session and that $125,000 was spent for optional litigation.

Joe Gagnon indicated that the Highway Department projects included brush removal on the Syndicate Road, improvements on the East Pittsford Road, Oxbow Road, paving on the Furnace Road, maintenance on the Old Hubbardton Road, replaced a culvert on Elm Street.

Mr. Gagnon indicated that there was an overhaul at the existing highway garage to include a break room and office space, replacement of the fuel tank and heating system, and installation of doors on the east side of the building. The projects were performed by the lowest bidder in all aspects.

Mr. Gagnon explained that the fuel tanks were replaced at the Highway Garage, Fire Station, and the Town Office.

Mr. Gagnon indicated that a new tandem dump truck was purchased for approximately $175,000 and the truck that was replaced was sold for $8,125. Mr. Gagnon indicated that a new Ford 550 has been ordered to replace the current Ford 550. The cost estimate for this vehicle is $90,000, and the truck that will be replaced will be put up for bid.

Mr. Gagnon indicated that there was also a chipper purchased this past year. The chipper purchase was discussed in detail at Select Board meetings and there was little interest in “sharing” with other towns. The purchase will eliminate the need to rent a chipper, if available, when needed.

Mr. Gagnon explained that the Select Board discussed the possible purchase of the grader from Killington, which was defeated.

Mr. Gagnon indicated that the Highway Department is looking into paving Whipple Hollow Road, and is still negotiating the approach to Depot Hill Road. The negotiations include whether to completely pave the road, or a partial approach, all state funding dependent.

Mr. Rademacher inquired what line item in the budget was affected by the Highway garage construction. J. Haverstock explained that there is a dedicated fund in the Highway budget with modest surplus. Mr. Gagnon explained that there are also building repair funds available for these types of projects.

Tom Carrara inquired if there are any amounts available for the engineer involved on Arch Street. Mr. Gagnon explained that the sewer project is going to be going through this area and it is hoped that the sidewalk can be installed from where the current sidewalk ends, and will follow through to the school and can be installed after the sewer project is completed. J. Haverstock explained that this is a Transportation Enhancement Grant, which was received from the Agency of Transportation. Kathleen Ramsay actually initiated the application process and the grant was received in 2 segments, totaling $175,000 for a $220,000 project. J. Haverstock explained that the Town is responsible for 20% of the project, 10% in cash and 10% can be “in kind” (meaning in materials and/or labor). J. Haverstock explained that the Agency of Transportation recommended that an engineer be consulted regarding this project. Currently, the Select Board is evaluating the project and the possibility of “tacking on” the engineering segment with the sewer system project.

Tom Carrara inquired if the town’s people would have a vote on the sidewalk project. J. Haverstock explained that the Select Board is elected to represent the taxpayer’s interests. Chairman Pelkey invited and encouraged citizens to attend the Select Board meetings to express their concerns.

Allen Hitchcock explained that the $4.725 million project is nearly complete combining the Pittsford and Florence systems, increase in the size of the water main from the Pittsford Mills running south, changes in the inter-connection to enhance fire protection. Mr. Hitchcock indicated that only system payers pay for the upgrades, however, all taxpayers pay for the fire protection through the general budget. Mr. Hitchcock explained that one of the main concerns now being the 5 miles of pipe that runs from the springs in Chittenden to the reservoir.

Mr. Hitchcock explained that there are approximately 550 users on the system and when the billing cycle was sent, approximately 20 complaints were received and investigated. Mr. Hitchcock explained that the entire system will be on meters to accurately bill for water usages as there was approximately 60% of the water that left the reservoir was not being accounted for and billed properly. Mr. Hitchcock explained that the annual target bill is $400 per resident. Mr. Hitchcock explained that there are currently 9 ERU (equivalent residential users) not metered due to some with weak plumbing within the structure or accessibility issues. Mr. Hitchcock indicated that the Water & Sewer Commission is currently reviewing legal steps to place a stipulation on the residences so a transfer of property can not occur without a meter installed.

Mr. Hitchcock explained that there are some “combined jobs” within the projects and these projects need to be approved by the grant source to combine any projects. Mr. Hitchcock explained that there is currently office construction occurring at the Wastewater Treatment Facility to accommodate the Water Department employees, as they are currently in the basement of the Municipal Offices and this office space will be in the area where the bagging system was located and the funds are coming from the sale of the aqueduct building.

Tom Carrara asked who received the bid on the construction of the office project. Mr. Hitchcock indicated that The McKernon Group was the low bidder and received the bid.

Peter Cady inquired about the formula used in calculating the water bills. J. Haverstock explained that a 3-month “read” was conducted and essentially doubled, minus the allotment of 6,000 gallons, then adding the related bond fees.

Gordon DeLong inquired if there were any contingency funds remaining and if so, what would happen with these funds. A. Hitchcock explained that the funds remaining are grant funds and there will be some services replaced along Route 7 in the area of the Congregational Church and Keith’s II, on the east side of the road and this will occur in the spring.

Jamie Stewart inquired if the billing was done based on “assumption”. J. Haverstock indicated that this calculation process has been communicated for months and there were no projections occurring during this process. Mr. Hitchcock indicated that the State average bill is $400 and Pittsford is approximately $413.

Bonnie Stewart inquired how the “non-metered” units are being billed. Mr. Hitchcock indicated that these were being billed on a flat-rate, which is based on the statewide averages, based on the engineers’ recommendations.

Bruce Paynter indicated that the proposed Water Ordinance, which is only in the draft stage, and it seems as though the Town Officials are trying to “grab” more authority than they are delegated. One topic that Mr. Paynter discussed was the power to turn off water and explained that the water can only be turned off in an emergency or non-payment, with several stipulations, to which Mr. Paynter explained. Mr. Paynter indicated that the new ordinance indicates that water can be turned off for waste, to which Mr. Paynter feels is illegal. Mr. Hitchcock indicated that this ordinance is still in the draft form.

Mr. Hitchcock explained the sewer project as being a $1.97 million project with grant funding of $750,000. The project will include Wastewater Treatment Facility upgrades of chlorine contact chamber, infiltration and leakages. Mr. Hitchcock explained that the State assessed $27,000 in fines due to a spill of solids when a truck was being loaded for removal. Mr. Hitchcock explained that the Town has negotiated to a fine of approximately $13,500 and that the fine has stipulations and the money can be used for water related projects. Mr. Hitchcock explained that the project will be completed in phases. Phase I is currently under construction at the Wastewater Treatment Facility, to include the construction of a chlorine contact chamber, which will have fabric covers installed to help prevent freezing in the chamber. The amount of this phase is $408,000.

Mr. Hitchcock explained that Phase II is for replacement of the Elm Street pump station, replacing the lines on Mechanic Street, Arch Street, and Pleasant Street to help eliminate infiltration. Mr. Hitchcock explained that there is another portion of this project to include the sleeving of a segment on the Plains Road, where tree roots grow into the system, which is dependent on funding.

Mr. Hitchcock explained that the bids will be sought in the spring, with construction to occur in the summer and fall.

Mr. Hitchcock explained that the sewer fund is losing money on a regular basis.

Mr. Hitchcock explained that Rep. Shaw is currently working with a group of effected residents to establish a fire district, with regard to the abandonment of out of district users on the Proctor water system. Mr. Hitchcock explained that there are approximately 70 residents that are affected. Mr. Hitchcock explained that, although Pittsford has no “legal” responsibility, the Commission is ethically concerned.

Mrs. Falco inquired if there is a timeframe that these residents will lose water. Mr. Hitchcock explained that Proctor has no schedule in place.

Mr. Falco inquired if the fire hydrant, which is near his house, would be disconnected. Mr. Hitchcock indicated that it is anticipated that this will be disconnected if the supply is from the Proctor system. Mr. Falco was referred to Rep. Shaw with these types of questions and concerns.

Mr. Hitchcock explained that the contracts are very detailed and time consuming, thus, thanked the office staff for their time in the administration of these contracts.

The Article passed unanimously.

Article 2. Moderator Harvey read the following article: “To see if the Town of Pittsford will appropriate the sum of $1,221,608.00 (One Million, Two Hundred Twenty-One Thousand, Six Hundred Eight and no/100ths Dollars) to defray the General Expenses of the Town for the 2011-2012 fiscal year, of which the sum of $948,613.00 (Nine Hundred Forty-Eight Thousand, Six Hundred Thirteen and no/100ths Dollars is to be raised by property taxes?”

Motion to accept by Margaret “Peg” Flory and seconded by Denise Mahoney.

Mr. Rademacher inquired the revenue on page 23 of the Town Report being reduced by $353,000 and the tax will be taxed based on the $970,000. J. Haverstock indicated that there will be no additional return of surplus funds.

Motion passed unanimously.

Article 3. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $938,121.00 (Nine Hundred Thirty-Eight Thousand One Hundred Twenty-One and no/100ths Dollars) to defray the Highway Expenses of the Town for the 2011-2012 fiscal year, of which the sum of $822,171.00 (Eight Hundred Twenty-Two Thousand, One Hundred Seventy-One no/100ths Dollars) is to be raised by property taxes?”

Motion to accept by Jamie Stewart and seconded by Mrs. Poor.

Article 3 passed unanimously.

Article 4. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $19,000 (Nineteen Thousand and no/100ths Dollars) to defray the Village District’s Expenses for the 2011-2012 fiscal year, of which the sum of $19,000 (Nineteen Thousand and no/100ths) is to be raised by property taxes?”

Motion to accept by Clarence Greeno and seconded by Dan Shea.

Article 4 passed unanimously.

Article 5. Moderator Harvey read the following article: “To see if the Town will authorize collection of taxes on real and personal property by its Treasurer in three equal installments, due on or before August 10, September 10, and November 10, 2011?”

Motion to accept by Bruce Rowe and seconded by Ernie Brod.

Article 5 passed unanimously.

Article 6. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will authorize the Pittsford First Response Ambulance Replacement Fund to also be used for building repairs and other expenses of the Pittsford First Response Squad Inc. as the members of the organization see fit? If so, the name of the fund will be changed to the Pittsford First Response Ambulance/Building Expense Fund.”

Motion to accept by Mrs. Poor and seconded by Dan Shea.

Peri Swan was present and explained that the First Response can avoid requesting higher allocations if the funds are available for general use as their Workers’ Comp. insurance is rising, as well as other expenses within the organization.

Article 6 passed unanimously.

Article 7. Moderator Harvey read the following article: “To transact such other non-binding business as legally may come before said meeting at this time.”

Senator Flory discussed the happenings in the State Senate. Sen. Flory indicated that she is currently serving on the Transportation Committee and the Gov. Ops Committee. Sen. Flory indicated that the proposed budget is level funded, minus any stimulus funds; the Route 7 project is currently on track for each of the next 8 years with Segment 5 being scheduled to be completed and Segment 3 to start with wires and pole placement in 2011, with construction beginning in 2012. Sen. Flory explained that the Middlebury rail spur is in the budget with OMYA and VT Rail working on their segments. Sen. Flory indicated that there is still discussion that the upgrade of the railroad bridge on the Kendall Hill Road.

Sen. Flory indicated that the Gov. Ops Committee is working on the Executive Session and Open Meeting Laws, as well as the possibility of a term of 4-years for Governor, as well as a re-districting.

Gordon DeLong recommended that the Select Board add funds to the Veterans’ Memorial Fund, which was originally established by Emerson and Jocelyn Frost.

Tom Carrara recommended that the Town use small contractors instead of the highway department. Chairman Pelkey invited Mr. Carrara submit facts and figures for the Select Board to review.

Article 8. Moderator Harvey read the following article. “To elect the following officers of the Town:

a. A Town and School District Clerk for a term of three (3) years
b. A Town and School District Treasurer for a term of three (3) years
c. A Town and School District Moderator for a term of one (1) year
d. A Selectman for a term of three (3) years
e. A Selectman for a term of two (2) years
f. A Lister for a term of three (3) years
g. A Grand Juror for a term of one (1) year
h. A Town Agent for a term of one (1) year
i. A Trustee of Public Funds for a term of three (3) years
j. Three Maclure Library Trustee for a term of one (1) year each
k. A Pittsford School District Director for a term of two (2) years
l. A Pittsford School District Director for a term of three (3) years
m. An Otter Valley Union School District Director for a term of three (3) years.

Motion to adjourn at 8:28 PM.

Respectfully submitted:

Kelly Giard, Recording Secretary

School District Annual Meeting Minutes

topeditor — Mon, 01 Mar 2010 19:28:39 +0000

TOWN OF PITTSFORD SCHOOL DISTRICT ANNUAL MEETING MINUTES

March 1, 2010 – Lothrop School Gymnasium

School Board Members Present: Also Present:

Chuk Pitts, Chairman Matthew Harvey, Moderator

Odell Johnston Helen McKinlay, Town Clerk

Melanie Clerihew Kelly Giard, Recording Secretary

Approximately 75 guests

The Pittsford Town School District Meeting was called to order at 6:31 PM by Moderator Matthew Harvey.

The Pledge of Allegiance was recited.

Moderator Harvey read the following warning: “The legal voters of the Pittsford Town School District are hereby notified and warned to meet at the Lothrop School Gymnasium on March 1, 2010 at 6:30 PM to transact any business not involving voting by Australian ballot.”

Article 1. Moderator Harvey read the following article: “To hear and act upon the reports of the Town School District Officers.”

Motion to accept by Mr. Poor and seconded by Mr. Brod.

Chuk Pitts introduced the School Directors, as well as Greg West, Principal and John Castle, Superintendent.

Mr. Pitts wished to thank the PTO for selling refreshments at the Town Meeting.

Mr. Pitts also wished to thank Barb Lacy for her assistance in the slide show presentations.

The school directors presented a slideshow presentation showing what the school has been working on over the last year.

Moderator Harvey asked for questions from the audience.

Dave Lacy inquired why the NECAP test scores are low. Ms. Clerihew indicated that the math scores at Lothrop are up from 57% last year to 64% this year; the reading scores are up from 67% to 72%. The state average in math is 66% and there is a position proposed in the budget for a math teacher and a math assistant. The state average in reading is 71% and Lothrop is at 72%. Mr. Pitts indicated that there are other measurements that can be used in the assessment of these subjects.

Mr. Brod inquired how much time is spent on various subjects without the use of the computers. Mr. Castle and Mr. West indicated that they are not Pittsford residents. Motion by Jim Rademacher and seconded by Mr. Brod to allow Mr. Castle and Mr. West to speak with regard to School topics. Passed unanimously.

Mr. West indicated that there is a program called “Bridges” that is used in the Kindergarten through Grade 5 and is used for approximately 1 ¼ hour per day; the 6^th graders are using a program called “Connected”; reading (includes spelling and writing) is approximately 1 ¼ to 1 ½ hour per day and the 4^th graders are beginning to learn typing. Mr. West explained that at the Kindergarten level, there is a writing program titled “Handwriting Without Tears”.

Mr. Frost inquired if the slides involving Newton’s Laws were studied without the use of computers. Mr. Pitts indicated that the fundamentals are not forgotten at Lothrop.

Ernie Racette inquired about the 2000 books that are missing at the library, referencing an article he read upon arrival at the meeting. Mr. Pitts indicated that he believes that the School reviews the books regularly to keep the data current. Mr. Johnston read a letter that was circulated about town with regard to these books. Mr. Johnston stated that NECAP is not used by the State Department of Education for ranking schools; the letter indicated that the School is spending in excess of $13,000 per student, this information has an unknown source; that the Board meetings are open to the public and are publicly warned; the word “hate” is not allowed in the school, however, was noted in the letter; there are clubs incorporated in the curriculum; there was a dumpster in the rear of the building and Mr. West did not sign a purchase order for this dumpster and it would be nice to know where the dumpster came from; the library removed books that may have been out dated, torn, broken, etc; there was an accusation that carts were removed to the dumpster – there were new carts built for the library; there were shelves removed from the library and allegedly thrown out – in fact, these shelves went to be used in other classrooms; Diane Racette’s name was mentioned in the letter, and was not let go with the restructuring of the library; the letter recommends a failed vote, which would cost in excess of $3,000.

Diane Racette commented on Mr. Johnston’s comments and disagreed. Ms. Racette indicated that there were card catalogs and carts that were discarded, as well as some current books that were removed. Mr. Johnston stood corrected in Ms. Racette’s comments.

Anita Paynter spoke with regard to the books being removed and felt that the books may have brought in an income if a used book business was contacted or donating to schools that can not afford books. Ms. Paynter indicated that she felt this was the responsibility of the School Board to oversee.

Nicole Lee spoke with regard to clubs. The indication was that all clubs are not chess clubs as her son participates in the “Maze Club” where there are mazes removed from books for the children to work on and her daughter participates in the “Hair Club” and her daughter came home with pink spray in her hair. The child is sensitive to red dyes.

Bruce Paynter indicated that there is a way to determine the value of the books that were removed and that the School Board is responsible for the costs. Mr. Paynter would like the School Board to investigate this issue.

Mr. Pitts indicated that the members of the School board are Pittsford residents and over-see the day to day operations of the school. Currently, the School board members are working with the Town on a timber sale to generate income and manage the property. Mr. Pitts noted that there are new backboards in the gym, there is fresh paint and that the balcony has been cleaned.

Ken Gagnon inquired if there was a misguiding of this process and to set guidelines for future processes. Ms. Clerihew indicated that she spoke with Mr. West and the librarian. Mr. West indicated to Ms. Clerihew that books would not be discarded in this manner in the future.

Ms. Reibsane indicated that her kids appreciated Mrs. Racette and the kids are upset because Mrs. Racette will not be in the library next year.

Ms. Paynter indicated that she respects Mrs. Clerihew and the members of the school board. Ms. Paynter indicated that the School Board needs to be proactive on the issue of the books that were discarded.

Article 2. Moderator Harvey read the following article: “To authorize the Board of School Directors to borrow money in anticipation of taxes to meet the necessary expenses of the Pittsford Town School District.

Motion to accept by Mr. Brod and seconded by Mr. Poor.

Motion passed unanimously.

Article 3. Moderator Harvey read the following article: “To have presented by the Board of School Directors of the Pittsford Town School District its estimate of expenses for the ensuing year”.

Motion to accept by Mr. Brod and seconded by Ms. Mahoney.

Mr. Pitts wished to thank the VSBA (Vermont School Board Association), VPA (Vermont Principal’s Association), and VSA (Vermont Superintendent’s Association) for the information that was provided for the slideshow that was presented.

Mr. Pitts and the members of the School Board explained the various slides and the various calculations that are used in the assessments that are the base of the requested allocations. Mr. Pitts invited the public to join in the budget meetings, which are held in the months of October, November, and December.

Ken Gagnon asked for clarification with regard to health insurance benefits for the paraprofessionals is that the insurance increased over $14,000 and the salaries have increased over $17,000. Mr. Pitts referred this to Mr. Castle who explained that the insurance is based on salary agreements and that the cost is based on the State Blue Cross/Blue Shield plans that are chosen. Marie Wall indicated that she is an employee of the school and contributes to the insurance premiums. Mr. Pitts referred this to Mr. Rademacher, the representative to Otter Valley Union High School. Mr. Rademacher indicated that there are negotiations occurring and currently 100% of the premium is being paid by the school district.

Sara Gallipo inquired if the Math Teacher and Math Assistant positions are new positions. Mr. West indicated that these are not new positions, however, are a re-allocation of the current staff and consolidations.

Susan Harrington, former librarian, inquired what the $2,000 budget amount for PALS will be used for and if there is still a staff ratio of 1 ½ full-time teachers to 9 – 12 students. Mr. Pitts explained the “bubble classes” require more teachers. Mr. West explained that there are currently 2 full-time teachers at the Kindergarten level and this has been reduced to accommodate the ½ time math specialist position. Mr. West explained that the $2,000 to the PALS program is to fund literacy at the Preschool and Kindergarten levels, and that the Cradle to Cubbies program no longer exists.

Mr. Brod inquired the Student Support Guidance/Home School Coordinator. Mr. Pitts explained that this position is currently held by Levi deCastro. Mr. West explained that Mr. deCastro is a 30% employee at Lothrop and is 70% School Psychologist within the Rutland Northeast District. Moderator Harvey asked if Mr. deCastro councils the home school students. Mr. West indicated that these are not home school students.

Ms. Wall inquired if it would be better to negotiate an increased wage for the paraprofessionals rather than to offer benefits. Mr. Pitts indicated that the paraprofessionals are an amazing resource to the school and many of them work 1 to 1 with the students and this is negotiated in good faith. Barbara Lacy indicated that she is a part time employee with the school and does not receive benefits at the 50% level and that an employee must work at least 80% to receive the benefits.

Article 4. Moderator Harvey read the following article: “To transact any other business proper to be done when met.

No items stated.

Moderator read the following recess article: “The meeting shall then be recessed to Tuesday, March, 2, 2010 in order to vote on the following articles by Australian ballot. The polls will be open from 10:00 AM to 7:00 PM in the Municipal Office building.

Article 5. To elect the following officers:

a. A Town school director for a term of three (3) years.

b. A Town school director for a term of two (2) years.

c. A school director for Otter Valley Union High School District #8 for a term of three (3) years.

The candidates were allowed to speak at this time.

Article 6. Shall the voters of the Pittsford Town School District appropriate the sum of ($3,684,313.00) Three Million, Six Hundred Eighty Four Thousand, Three Hundred Thirteen Dollars and Zero Cents necessary for the support of its schools for the year beginning July 1, 2010. The amount of such sum to be raised by taxes to be reduced by special education revenues, state aid, and other incomes.

Motion to adjourn at 8:09 PM by Mrs. Poor and seconded by Mrs. Weeden.

Passed unanimously.

Respectfully submitted Attest:

s/s Kelly Giard, Recording Secretary s/s Helen E. McKinlay, Town Clerk.

s/s Matthew Harvey, Moderator

Town Annual Meeting Minutes

topeditor — Mon, 01 Mar 2010 19:26:17 +0000

TOWN OF PITTSFORD ANNUAL MEETING MINUTES

March 1, 2010 – Lothrop School Gymnasium

Select Board Members Present: Also Present:

Thomas (Hank) Pelkey, Chairman Matthew Harvey, Moderator

Allen Hitchcock, Vice Chairman John Haverstock, Town Manager

W. Joseph Gagnon Helen McKinlay, Town Clerk

Margaret “Peg” Flory Kelly Giard, Recording Secretary

Thomas Hooker Approximately 200 guests

Moderator Matthew Harvey called the meeting to order at 8:20 PM and read the following warning:

The legal voters of the Town of Pittsford are hereby notified and warned to meet at the Lothrop School Gymnasium on Monday, March 1, 2010 at 6:30 p.m. to transact the following business not involving voting by Australian ballot. Denise Mahoney moved to waive the remaining portion of the warning. Seconded by Jim Rademacher. Passed unanimously.

Article 1: Moderator Harvey read the following article: “To hear the reports of the Town Officers and take appropriate action thereon.”

Motion by Mr. Rowe and seconded by Mr. Brod.

Representative Charles “Butch” Shaw was present and discussed the proceedings that are occurring at Montpelier. Rep. Shaw discussed the Vermont Yankee situation, the budget (which is showing a significant deficit), and other various bills that are being acted upon in this session. Rep. Shaw encouraged residents to contact him, preferably via e-mail, however, phone messages are acceptable, but it takes longer for a response as he is in Montpelier for a long period of time during the week. Rep. Shaw explained various items that were included in the hand-out that was distributed prior to the meeting.

Moderator Harvey asked if there was someone in the audience that would assist by running the microphone. Doug Stewart volunteered.

Presentations:

Mr. Pelkey wished to thank Town Manager John Haverstock, Assistant to the Town Manager Linda Drummond, Helen McKinlay, Town Clerk and her staff, the Department Heads Shawn Erickson and Jack Rogers for their help on the budget. Mr. Pelkey indicated that the Select Board was faced with delivering the same quality services expected by the town’s residents, and this year was challenging with the global recession on everyone’s minds during the budget process. Mr. Pelkey indicated that this year was not a year to increase taxes or cut services since the demand for Town services has not decreased, but may increase during the tough economic times. The infrastructure still needs to be maintained. Mr. Pelkey indicated that there is no guarantee from Montpelier with regard to State Aid being received at the same rate as in the past. Mr. Pelkey explained that during budget time, the Select Board charged the Town Manager with the task of maintaining a level funded budget. The Select Board removed the special appropriations from the General Fund Budget and these will be voted on separately. Mr. Pelkey indicated that there was only a 7.5% increase in health insurance, and not the double digit increase as experienced in the past. Mr. Pelkey indicated that the legal fees have increased dramatically and there is a project proposed at the baseball field. Mr. Pelkey explained that there was $150,000 applied to reduce the tax rate, and a possibility of $353,550 to be applied this year to reduce the upcoming tax rate. Mr. Pelkey explained that the Union Contract expires at the end of this current fiscal year and negotiations have begun.

Allen Hitchcock presented the Water & Sewer Commission workings of the past year. Mr. Hitchcock explained the current water system upgrade. Mr. Hitchcock explained that the project has completed the connection between Pittsford and Florence, that the connection below Otter Creek was difficult, however was completed prior to the end of the construction season. The work on Route 7 South to Rowe’s Apartments will begin early in the spring. Then the work on Mechanic Street occurs there is a possibility of replacing the sewer line at the same time as the street will already be under construction. Mr. Hitchcock explained that there is a grant in place for 45% of the construction and there is a low cost loan from Rural Development. The Rural Development loan required an increase in the rates to $400 per year, per user. Mr. Hitchcock explained that there are new meters being installed at connection and it is a remotely read meter. The new meters are read in gallons while the previous meters were in cubic foot. Mr. Hitchcock explained that the next water billing cycle will be based on the last bill, with an additional $42 toward the bond vote. Mr. Hitchcock explained that there have been complaints that there is a decrease in water pressure with the installation of the new meters. Mr. Hitchcock explained that the new meters have a limit of 80 psi and there were some residents that were experiencing well over 100 psi. The metering company is setting the meters at 72 psi; however, if the resident is experiencing pressure issues, they should contact the metering company for a reassessment. Mr. Hitchcock stated that there have been requests for new customers to join the system during the construction period. Mr. Hitchcock explained that the Water & Sewer Commission has decided to waive the $300 application fee for new customers; however, the $500 installation fee would be required. Mr. Hitchcock explained that over 60% of the water that exits the reservoir is not being accounted for, which could be caused from usage of the flat rate customers.

Mr. Hitchcock explained that there are some issues at the Wastewater Treatment Facility that need to be repaired at the request of the State of Vermont. There is an issue with the design of the facility; infiltration into the system is an issue. The issues to be addressed per the State are the chlorination and sludge handling problems. Mr. Hitchcock explained that there is a bagging system, which is not useful. There is an issue of sludge handling where a portable pump is being used to remove the sludge solids from the storage tanks, thus causing spillage. The Water & Sewer Commission has prioritized the infiltration be addressed first, followed by the chlorine contact chamber, the sludge handling, the replacement of the Elm Street pump station, and repairs at the Depot Hill pump station. The engineers are estimating that this project will cost roughly $1.3 million. This project will require a bond vote and will increase the user fees from $600 per year to roughly $790. Mr. Hitchcock explained that the sewer budget has been running at a deficit for a number of years.

Mr. Hitchcock explained that there are roughly 70 Pittsford residents that will be affected by Proctor’s decision to abandon their water source in Chittenden. The Pittsford Water & Sewer Commission is working with the Proctor Water & Select Boards on this, and the abandonment is anticipated to occur in the next year or year and a half. Currently, there are 6 customers that could be connected to the Pittsford system, but to service the remaining customers a booster pump station would need to be installed due to the elevation. Rep. Shaw will be conducting a meeting with affected residents on March 15, 2010 at 6:30. A letter will be sent to these residents to notify them of this meeting and inviting them for their input.

Joe Gagnon reported on the Highway Department activities for the past year. Mr. Gagnon indicated that there has not been much road salt used, until recently, due to the mild winter. Mr. Gagnon indicated that the Hitchcock road was resurfaced, as well as the West Creek Road; the Bridle Trail has had some ditching and culvert work completed; the dirt from Bridle Trail was used on the Sangamon Road to assist in the widening of the shoulders; there was some brush cut on the Plains Road at the intersection of Sugar Hollow Road to improve visibility. There were various culverts replaced, brush was cut in various locations. Mr. Gagnon indicated that the proposed projects for this construction season include grinding and resurfacing the Furnace Road to the Furnace bridge; from the bridge to the Town Line it is hoped to cut the shoulder back, replace a culvert, and any minor repairs that may be needed. Mr. Gagnon explained that there is a bid currently in the works to purchase a tandem dump truck to increase efficiency, extend life of the vehicle, and increase the resale value of the vehicle.

Discussions:

Moderator Harvey asked for any questions with regard to the presentations by the Select Board members.

Bob Harnish inquired about the history of the lawsuits. Mr. Harnish asked the amount that was paid in the past, what are the current legal expense, and the outcome of any cases. Mr. Pelkey indicated that there was roughly $10,000 budgeted in the past for legal fees; the amount budgeted for the past year was $15,000 for legal fees, and the current budget to cover legal fees is $30,000. Mr. Pelkey explained that over the last 2 years, the Paynters’ have filed 6 lawsuits with some of these actions being amended several times; in one case, the Paynters’ amended their original complaint 4 times, presenting an elusive target for the attorneys representing the town, adding time and costs. When the courts have not ruled in their favor, they have appealed. Mr. Pelkey explained that he would like to note that, to date, the Plaintiffs have not prevailed in any of their original actions or subsequent appeals, in fact, in a recent decision by the VT Supreme Court, on one appeal, the Court went out of its way to grant summary judgment to the Town, based on the merits of the case. This is remarkable because the lower Court’s merely ruled that the Paynter’s had not filed a timely lawsuit. Mr. Pelkey explained that because Mr. Paynter is a Pro Se Litigant, meaning that he represents himself without an attorney, the Paynter’s incur little cost to them, but, have cost the Town approximately $80,000. Mr. Pelkey explained that Mr. Paynter has stated that he is studying to become a lawyer and it appears to the Board that he is manipulating the legal system to get legal training at the expense of the Taxpayers of Pittsford, and unfortunately, the Courts, so far are letting him get away with it. Mr. Pelkey explained that the Paynter’s know that our insurance carrier will only defend the Town against lawsuits that carry a demand for monetary compensations. Consequently, the Paynter’s limit their legal actions to try to overturn decisions of various Town boards or to invalidate Town ordinances and Town Plans. In this way, they can maximize the cost to the Taxpayers. Mr. Pelkey stated that in fact, at the November 18, 2009 Select Board meeting, Mr. Paynter threatened to double the Town’s legal costs if the Supreme Court did not rule in his favor. At this meeting, Mr. Paynter stated that he would take the case through the entire process again. Also at this same meeting, Mr. Paynter stated that another one of his lawsuits had the potential to substantially raise the cost of future legal fees to the Town. Mr. Pelkey stated that it seems that the Town and the Select Board are being held hostage by the Paynters and if they are not given in to so they can get their own way, they will continue to cost the Town more money through their legal actions. Mr. Pelkey stated that based on these threats and past experience, the Select Board has no choice but to budget more legal fees noting that the money could be better spent elsewhere.

Mr. Pelkey gave an update on the legal actions. Presently, there are 2 cases pending final legal disposition. One case that is awaiting a decision from the Supreme Court on the Paynter appeal regarding the validity of the 2005 Zoning Regulations. A similar case in the Superior Court has been withdrawn by the Plaintiffs. There were 2 cases that were consolidated and are on appeal to the Environmental Court – these cases are based on Zoning Board decisions. One case has been dismissed. This case was the video taping suit against the Zoning Board and the Town. One appeal, as previously stated was ruled in the Town’s favor by the Supreme Court. This was the case regarding alleged improprieties with the adoption of the prior Town Plan. Mr. Pelkey stated that Mr. Paynter will no doubt continue to argue that the Select Board does not have to defend against these lawsuits and that it is the Select Board who is responsible for the amount of money being spent.

Mr. Pelkey stated that the Select Board feels strongly about the need to protect the Town’s rights and interests. Otherwise, the Select Board may just as well let every body do as they please with no regard to the rules or the laws that all must abide by. Mr. Pelkey indicated that in the Board’s opinion, Bruce Paynter is a very intelligent person with diverse skills and talents. The Select Board is very disappointed that Mr. Paynter has chosen the path of expensive and time consuming litigation. Mr. Pelkey questioned how much better it would be if Bruce used his skills and talents to pursue more productive avenues such as joining Town Boards or Commissions, standing for election to public office, or to properly petition Town Government.

Moderator Harvey asked that any comments be civil, cordial and intelligent and that the Moderator’s rules would be followed.

Bruce Paynter indicated that some of the information that Mr. Pelkey stated was true and some was not true. Mr. Paynter indicated that he had issues with the Zoning Board and that the Zoning Board had the police present and threatened to have him and his wife arrested for video taping. Mr. Paynter indicated that there is a case at the Supreme Court. Mr. Paynter indicated that the legal issues began with lot frontage vs. street frontage and that there are issues with the ordinances as written.

Peg Armitage asked if it would be possible to check with the Nature Conservancy before cutting any bankings. There was an incident on the Furnace Brook Road and there were some ferns that are protected and should be moved properly.

Cathy Rider inquired about the criteria or process that was followed with regard to Kendall Hill Road and how the priority was decided with regard to the water project. Also, Ms. Rider asked if all residents would be charged for the increase in fees due water upgrade. J. Haverstock explained that the engineers at Otter Creek Engineering said that the priority is determined by the contractors and if the Town were to determine this, the cost of the project may increase. Moderator Harvey explained that the rate increase was based on historical rates being below state averages.

Mr. Poor asked about the purchase of the new truck for the garage and if there would be an effect on the use of the current garage. J. Gagnon indicated that there is no plan to replace the current garage and the vehicle placement was discussed with Highway Foreman, Shawn Erickson. Mr. Gagnon indicated that there is no place to expand the garage or build another. Mr. Pelkey indicated that there may be another door installed between the 2 overhead doors that are currently in place.

Anita Paynter responded to Mr. Pelkey’s statements with regard to Bruce Paynter. Ms. Paynter indicated that the Select Board misrepresented Mr. Paynter and indicated that they have been to the town for permits on several occasions and been denied every time. Ms. Paynter indicated that all requirements were met prior to applying for the permits.

Bob Webster asked about a recent meeting with the wind tower developers and if there would be a public meeting and the possibility of allowing a public vote. Mr. Pelkey indicated that the initial meeting was to introduce the company to the Select Board and the company (Reunion Power) has guaranteed that the public would be invited to a public meeting and that the public would be informed. This is the same commitment that was received by the former developers. Emerson Frost inquired if this was the same company that is involved in Poultney. J. Haverstock indicated that this is a separate company.

Motion by Denise Mahoney and seconded by Clarence Greeno to accept the report. Motion passed unanimously.

Article 2. Moderator Harvey read the following article: “To see if the Town of Pittsford will appropriate the sum of $1,117,024.00 (One Million, One Hundred Seventeen Thousand, Twenty-Four and no/100ths Dollars) to defray the General Expenses of the Town for the 2010-2011 fiscal year, of which the sum of $948,613.00 (Nine Hundred Forty-Eight Thousand, Six Hundred Thirteen and no/100ths Dollars is to be raised by property taxes?”

Motion to accept by Bob Harnish and seconded by Ernie Brod.

Mr. Rademacher inquired about the carry over of budget dollars and explained historical practices, from the 1990’s and early 2000’s. Mr. Rademacher indicated that there was always a number carried over of budget dollars. Mr. Rademacher indicated that this number is currently stated in the Treasurer’s Report, however, not included in the budget summary. Mr. Pelkey explained that 15% of the budget is allowed to be carried over from the past budget year to the current budget year. Mr. Pelkey explained that $150,000 was returned to the taxpayers in the current tax billing cycle. Mr. Pelkey explained that there is also $353,550 to be returned to taxpayers due to an error that will be discussed in Article 8.

Moderator read the article for the required second time.

Motion passed unanimously.

Article 3. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $932,921.00 (Nine Hundred Thirty-Two Thousand Nine Hundred Twenty-One and no/100ths Dollars) to defray the Highway Expenses of the Town for the 2010-2011 fiscal year, of which the sum of $822,171.00 (Eight Hundred Twenty-Two Thousand, One Hundred Seventy-One no/100ths Dollars) is to be raised by property taxes?”

Motion to accept by Jamie Stewart and seconded by Dan Shea.

No further discussion.

Motion by Denise Mahoney and seconded by Clarence Greeno to avoid reading the article a second time. Motion passed unanimously.

Article 3 passed unanimously.

Article 4. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $19,000 (Nineteen Thousand and no/100ths Dollars) to defray the Village District’s Expenses for the 2010-2011 fiscal year, of which the sum of $19,000 (Nineteen Thousand and no/100ths) is to be raised by property taxes?”

Motion to accept by Jamie Stewart and seconded by Ms. Poor.

Article 4 passed unanimously.

Article 5. Moderator Harvey read the following article: “To see if the Town will authorize collection of taxes on real and personal property by its Treasurer in three equal installments, due on or before August 10, September 10, and November 10, 2010?”

Motion to accept by Mr. Poor and seconded by Mr. Rowe.

Article 5 passed unanimously.

Article 6. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will vote to exempt the building and properties belonging to the Pittsford Historical Society located at 3399 US Route 7 (Parcel #1713), from municipal property taxes for a period of five (5) years in accordance with the exemption clause for charitable organizations set forth in 32 VSA 3840.”

Motion to accept by Jack Rogers and seconded by Jim Rademacher.

Nancy Gaudreau inquired if this includes the Ice Caves property. Denise Mahoney stated that this property is not up for renewal.

Article 6 passed unanimously.

Article 7. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will vote to exempt the building and properties belonging to the Pittsford First Response located at 256 Arch Street (Parcel #1715), from municipal property taxes for a period of five (5) years in accordance with the exemption clause for charitable organizations set forth in 32 VSA 3840.”

Motion to accept by Clarence Greeno and seconded by Ms. Poro.

Jamie Stewart inquired if this involved just the municipal tax. Denise Mahoney indicated that the First Response is not exempt from the State Education Tax.

Article 7 passed unanimously.

Article 8. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will authorize the return of $353,550 (Three Hundred Fifty-Three Thousand, Five Hundred Fifty and 00/100ths Dollars) of excess tax receipts from FY 2008-2009 to Pittsford property tax payers in the form of reduced tax rates to be set in July, 2010.

Motion by Mr. Rowe and seconded by Ms. Rowe.

Mark Winslow inquired why the tax rate is being lowered instead of just returning the overpayments. J. Haverstock explained that the lowering of the rate is easier to administer, less labor intensive, and the return of the funds may be taxable at the State and Federal levels.

Cathy Rider inquired why this item was not brought to the town as a whole so the voters could vote on this on the ballots, as she felt that this was an important item. Moderator Harvey explained that any monetary issues are handled at the open town meeting. Mrs. Rider inquired if there was a way for the whole town to have a say in this. Ms. Flory explained that it was voted a number of years ago to vote on budget issues and public questions at Town Meeting. Ms. Flory stated that the issue was in the newsletter and the Town Report and that the Select Board made this information public just 2 weeks following the Select Board being aware of the issue.

Sara Gallipo inquired what would happen if this article is voted down. Moderator Harvey explained that the money could not be returned in a binding manner without being a warned item. Ms. Flory indicated that this could be a balance forward for next year, in the event of voting down and that this could be income sensitive and taxes could be assessed at the State and Federal level. Ms. Flory indicated that the Vermont League of Cities & Towns (VLCT) was consulted and it was determined that a reduction in the tax base was the best way to go. Mark Winslow inquired if there was another way to do this as there were 140 changes in the Grand List last year. J. Haverstock indicated that the VLCT indicated that the tax money can only go to current taxpayers of the town and not former taxpayers. Clarence Greeno inquired if the dollars could be used to defer the water project. Ms. Flory stated that the water users are paying for the water improvements and that this overpayment is for all taxpayers in the town, therefore, not possible. Ms. Gallipo inquired if there was a way to calculate so the amount could be deducted from the current tax bill. J. Haverstock indicated an example of an owner of a $200,000 property would pay roughly $200 less next year.

Moderator Harvey re-read the article prior to the vote.

Article 8 passed with 1 nay vote.

Robin Rowe spoke on behalf of the Pittsford Food Shelf. Ms. Rowe thanked everyone for their help to the Food Shelf and explained the Feinstein Food Challenge. Currently, there is a challenge between Pittsford and Proctor to build their food shelves and be part of the Feinstein Challenge.

Moderator Harvey explained that Articles 9 – 32 were special appropriations in the town and the county.

Peter Cady made a motion to suspend the rules that each article have discussion limited to 5 minutes. Cathy Rider seconded the motion. Mr. Cady amended the motion to be 3 minutes and Ms. Rider seconded. Motion passed unanimously.

Article 9. Moderator Harvey read the following article: “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Three Thousand, Twenty and no/100ths Dollars ($3,020.00) to be used by the Rutland Community Care Network.”

Motion by Jamie Stewart and seconded by Mr. Poor to accept.

The representative from this organization spoke and indicated that there was no increase in the request and the Rutland Community Care Network is appreciative of the support shown by Pittsford residents.

Motion passed unanimously.

Motion by Don Nickless to consolidate all articles of $1,000 or less and showed no increase in allocation from last year in a single vote. Motion seconded by Mrs. Wheeler. Moderator Harvey indicated that the effected articles are: 11, 12, 14, 15, 16, 17, 18, 21, 23,25,26,30 and 32.

Mrs. Frost explained that Article 18 (The Pittsford Cemetery request) is for maintenance of the old cemeteries.

Ken Gagnon explained that Article 12 (Rutland Natural Resources Conservations District) for water quality work.

Mark McDonald was present to explain that the money received for Vermont Center for Independent Living assists him directly.

Motion passed unanimously.

(NOTE:

Article 11. To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Hundred and no/100ths Dollars ($100.00) to be used by George D. Aiken Resource Conservation & Development Council, Inc.

Article 12. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Two Hundred Fifty and no/100ths Dollars ($250.00) to be used by Rutland Natural Resources Conservations District.

Article 14. To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Thousand and no/100ths Dollars ($1,000.00) to be used by Rutland County Humane Society.

Article 15. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Two Hundred and no/100^thsDollars ($200.00) to be used by Vermont Green Up Day.

Article 16. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Nine Hundred Twenty-Five and no/100ths Dollars ($925.00) to be used by Bennington-Rutland Opportunity Council.

Article 17. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Nine Hundred and no/100ths Dollars ($900.00) to be used by NeighborWorks of Western Vermont.

Article 18. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Nine Hundred and no/100ths ($900.00) to be used by Pittsford Cemetery Association.

Article 21. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Four Thousand Twenty-Seven and no/100ths Dollars ($427.00) to be used by Retired Senior Volunteer Program.

Article 23. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Three Hundred Fourteen and no/100ths Dollars ($314.00) to be used by Vermont Center for Independent Living.

Article 25. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Four Hundred and no/100ths Dollars ($400.00) to be used by Association for Retarded Citizens-Rutland Area.

Article 26. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Two Hundred and no/100ths Dollars ($200.00) to be used by Rutland County Women’s Network & Shelter.

Article 30. To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Thousand and no/100ths Dollars ($1,000.00) to be sued by Pittsford Food Shelf.

Article 32. To see if the voters of the Town of Pittsford will authorize to be raised by taxation Four Hundred and no/100ths Dollars ($400.00) to be used by Rutland County Parent Child Center. )

Article 10. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Ten Thousand, Seven Hundred Fifty and no/100ths Dollars ($10,750.00) to be used by Pittsford First Response Squad.”

Motion by Jamie Stewart and seconded by Mrs. Poor to accept the article.

Marie Fitzgerald explained that there is no charge for the services of the First Response and they try to maintain coverage 24 hours a day/7 days a week, however, they are a small volunteer squad and it is not always possible to provide this coverage.

Motion passed unanimously.

Article 13. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Four Thousand, Nine Hundred Thirty-One and no/100ths Dollars ($4,931.00) to be used by Rutland Area Visiting Nurse Assoc. & Hospice.”

Motion by Mr. Cady and seconded by Mr. Poor to accept.

Motion passed unanimously.

Article 19. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Thousand, One Hundred and no/100ths Dollars ($1,100.00) to be used by Southwestern Vermont Council on Aging.”

Motion by Mr. Cady to accept and seconded by Mr. Poor.

Motion passed unanimously.

Article 20. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Four Thousand, Fifty-Tow and no/100ths Dollars ($4,052.00) to be used by Pittsford Historical Society.”

Motion by Mr. Dwyer and seconded by Ms. Freson to accept.

Peg Armitage indicated that it would be nice to see another generation becomes involved in the Historical Society. Ms. Armitage indicated that Mrs. Clerihew has started a Historical Club at the elementary school level and it would be nice to have these students involved.

Motion passed unanimously.

Article 22. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Twelve Thousand, Five Hundred Sixty and no/100ths Dollars ($12,560.00) to be used by Regional Ambulance Service, Inc.”

Motion by Hope Rantanen and seconded by Mr. Rowe to approve.

Sara Gallipo inquired what the previous amount was. The members of the Select Board indicated that there is no increase. Betsey Morgan, the representative from Pittsford to the Regional Ambulance indicated that there was actually a decrease in their request. Ms. Morgan gave the statistics in the various calls for help and the services that are provided to the member towns. Ms. Morgan indicated that in the past there was a $4.25 per capita request and this year the request is $4.00 per capita. Emerson Frost indicated that he is grateful for their services.

Motion passed unanimously.

Article 24. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Thousand, Three Hundred Five and no/100ths Dollars ($1,305.00) to be used by Vermont Adult Learning.”

Motion by Dan Shea and seconded by Mr. Brod to accept.

John Campbell was present as the representative and explained the services of this organization.

Motion passed unanimously.

Article 27. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Fifty Thousand, and no/100ths Dollars ($50,000.00) to be used by Maclure Library.”

Motion by Jack Rogers and seconded by Ms. Scarcello to accept.

Bonnie Stewart spoke on behalf of the library. Mr. Cady inquired why there were 2 separate requests for funding. Ms. Stewart explained that there is traditionally $50,000 requested, however, there is an increase in the services provided by the Library, thus, increasing the costs. Mr. Pelkey explained the policy of the Select Board to place any increase in allocation or new allocation before the voters. Jack Rogers explained that there are more requests for increases and this is due to the hard economic times and the endowment has suffered. Betsey Morgan inquired if all non-profits were asked to level fund and inquired why the library is requesting an increase. Moderator Harvey explained that this article is for the original $50,000 request and no increase is included in this article.

Motion passed unanimously.

Article 28. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Ten Thousand, and no/100ths Dollars ($10,000) to be used by Maclure Library.

Motion by Shirlee Nickless and seconded by Pat Drown to accept.

Mr. Dwyer spoke in favor of this article by stating that he is the Chair of the Board of Trustees at the Library and indicated that there is an increase in services.

Peg Armitage indicated that there are probably more children in the library and that this additional allocation will benefit the children.

Nancy Gaudreau indicated that there are computers and internet that are available for use at the library and these services help those who can not afford the services within their homes.

Motion passed with 1 nay vote.

Article 29. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation Three Thousand, Six Hundred and no/100ths Dollars ($3,600.00) to be used by Rutland Court Diversion/Restorative Justice, Inc.”

Motion by Bob Harnish and seconded by Dan Shea to accept.

Peter Cady spoke in favor of this program as it is cheaper to the taxpayer than having the individual in jail. Rep. Shaw explained that it costs in excess of $50,000 per year to have someone in the jail system. Pat Drown said that there are a lot of teenagers involved in this program and this program helps them. Rick Bjorn was present to present the programs available within the Court Diversion program. Robin Rowe spoke in favor of this group and that some of the individuals involved assist at the Pittsford Food Shelf.

Motion passed unanimously.

Article 31. Moderator Harvey read the following article. “To see if the voters of the Town of Pittsford will authorize to be raised by taxation One Thousand, Five Hundred and no/100ths Dollars ($1,500.00) to be used by Bowen-Walker Fund.”

Motion by Mr. Poor and seconded by Ms. Poor to accept.

Barb Pierce was present as the representative.

Motion passed unanimously.

Article 33. Moderator Harvey read the following article. “To transact any other non-binding business as legally may come before said meeting at this time.”

Mrs. Frost wanted to commend the dedication of the Town Report to Bonnie Stewart and Phyllis Barnard.

Peg Flory stated that anyone was welcome to discuss the happenings of the State Senate with her.

Bob Harnish stated that he has some handouts regarding the Village Center Project and the Pittsford Community Corporation and will distribute them as residents leave to save time.

Mrs. Frost wished to commend the microphone runner.

Gordon DeLong inquired if it would be possible to return the appropriations to the manner as used in the past. Mr. Pelkey explained that this will be returned next year and this occurred this year due to the economic times and allowed the voters to review these individually.

Clarence Greeno indicated that he would like to see some form of recognition to Mary Beriau in the next town report.

Article 34. Moderator Harvey read the following article. “To elect the following officers of the Town:

a. A Town and School District Moderator for a term of one (1) year

b. A Selectman for a term of three (3) years

c. A Selectman for a term of two (2) years

d. A Lister for a term of one (1) year

e. A Lister for a term of two (2) years

f. A Grand Juror for a term of one (1) year

g. A Town Agent for a term of one (1) year

h. A Trustee of Public Funds for a term of three (3) years

i. A Maclure Library Trustee for a term of one (1) year

j. A Pittsford School District Director for a term of two (2) years

k. A Pittsford School District Director for a term of three (3) years

l. An Otter Valley Union School District Director for a term of three (3) years.

The candidates were allowed to speak briefly to the voters present.

Motion to adjourn at 10:45 PM.

Respectfully submitted: Attest:

S/s Kelly Giard, Recording Secretary S/s Helen E. McKinlay, Town Clerk

S/s Matthew Harvey, Moderator

Annual Town Meeting Minutes

topeditor — Mon, 02 Mar 2009 20:38:05 +0000

TOWN OF PITTSFORD ANNUAL MEETING MINUTES

March 2, 2009 ~ Lothrop School Gymnasium

Selectmen Present: Thomas (Hank) Pelkey, Chairman, Allen Hitchcock, Vice Chairman, W. Joseph Gagnon, David Markowski, Thomas Hooker. Also Present: Matthew Harvey, Moderator, John Haverstock, Town Manager, Helen McKinlay, Town Clerk, Jean Parker, Recording Secretary. Approximately 115 guests

Moderator Matthew Harvey called the meeting to order at 6:30 PM and read the following warning:

The legal voters of the Town of Pittsford are hereby notified and warned to meet at the Lothrop School Gymnasium in the Town of Pittsford , on Monday, March 2, 2009 at 6:30 p.m. to transact the following business not involving voting by Australian ballot.

The warning was followed by the Pledge of Allegiance.

Tom Hooker read the dedication of the annual report. The honorees were the late Harold Haviland and Raymond “Bud” Parker. Also honored was Bob Parker who continues to contribute to the community.

Article 1. To hear the reports of the Town Officers and take appropriate action thereon.

A motion was made by Robert Webster and seconded by Bruce Rowe to act on Article 1. The motion was passed.

Moderator Harvey did a quick review of the report and invited general questions of the material. He advised that further questions of individual items would be addressed as the articles were acted on.

Discussions:

Vital Statistics (Gordon Delong)– will take up under other business

Special Projects (Kathy Rider)- John Haverstock spoke about the Arch street sidewalk project and the West Creek Road paving project. Generally Special Projects are one-time things, not recurring expenses.

Baird Morgan questioned the Garbage Bag Charges revenue increase. Hank Pelkey explained that there is a $53,000 budget gap and that the Board is proposing an increase in the cost of the annual transfer station permit from $15.00 to $20.00 with a $20.00 punch card instead of the $40.00 punch card currently given.

Terry Poor questioned the $6,000 Mower Replacement Fund. John Haverstock explained that this fund was set up so that the next time we need to purchase a mower we will have the money set aside. This mower would have an expected life of 5 to 6 years.

Reg Charbonneau commented that he mows for a living and that he could get a fully loaded Kubota for about $14,000 and $30,000 was out of line.

Dave Markowski explained that this tractor included backhoe and bucket attachments and as it was set up was about $23,000. The money came from the Equipment Fund because the Recreation Department did not have the money for it so they decided a fund should be set up for future purchases. It was also noted that there was other equipment included with this purchase.

Mark Winslow, a Recreation Committee member, reaffirmed that the tractor did include a bucket and backhoe and that they have been used to work on the baseball fields and for other grounds maintenance.

Kathy Rider questioned if the grounds maintenance was contracted. John Haverstock replied that Joe Pomykala who is a part time worker on staff with the town did it.

Jim Radamacher questioned the debt schedule for the sewer loans. Helen McKinlay said that she believed the discrepancy between budget and actual expense was due to refinancing.

Baird Morgan questioned the $37,500 for the Sewer Plant improvements. John Haverstock explained that there are two issues that the town is dealing with at the wastewater treatment plant. The first is improving the ventilation in the chemical storage room because both operators have reported occasional difficulty in breathing after working with the chemicals that are in a confined space. The second item is providing some sort of structure to protect the digesters from the weather.

Baird Morgan questioned the approximately $23,000 in legal expenses. Hank Pelkey replied that the board budgeted $23,700 for legal fees and so far have spent $26,835. He went on to say that there was an individual in town who has brought suits against the town and that one of the suits had been amended four times. Most of the articles against the town have been dropped. The individual brought another suit that attempts to overturn the present zoning regulation because he was not granted a permit. If he is successful with this suit his application will then fall under the old zoning regulations, which are tougher than the current ones so he will still not be able to obtain the permit he requested. So far the legal fees for these suits have totaled $20,500.

Bruce Paynter responded that he is the person who has brought the suits against the Town. The first suit had to do with a subdivision permit and it was a normal appeal after a zoning board decision. He stated that the Town was not required to appear at these proceedings but they chose to. He said the second suit has to do with the Town Plan and his motivation for the suit was to let the people have input into the plan.

Don Nickless indicated that he had comments regarding the Town Plan but would hold them until later for Article 7, other business.

Tom Carrara stated that as he recalled from attending past meetings the town was making ordinances without a Town Plan in place, which is illegal.

Ellen Garneau asked who decides when legal fees will be incurred instead of granting a permit. Is there a meeting on it?

Hank Pelkey replied that when a suit is brought against the town the town has an obligation to defend itself. John Haverstock added that when a suit is brought to him he reviews it, brings it to the attention of the Select Board for discussion. The Select Board decides whether and how to defend the town. He then works with the staff and attorneys to defend the town.

Peter Cady thanked the Trails Committee for providing the trails and inquired if there was a regulation on having dogs on leashes on the trails. He also asked about regulations for ATV’s and snowmobiles.

Baird Morgan replied that motorized vehicles were not allowed on the trails and that dogs must be on leashes. Decals are used to mark the trails but often come up missing.

Reg Charbonneau commented that in some places there is no place to park in the winter to use the trail. One example is the trail off Adams Road . John Haverstock indicated that this is private property and that would be an item for the Trails Committee, Rec Department, and Highway Department to address.

Jessica Stout introduced herself as being new in town and asked if there was a leash law. John Haverstock replied that there is a leash law and she could obtain a copy of the ordinance at the Town Clerk’s Office. She replied that she walks with her dog on a leash but encounters other dogs that are not on leashes.

Mark Winslow made the motion to accept the reports of the Town Officers. It was seconded by Shannon Murray and passed.

Mr. Poor made the motion to move Article 2, seconded by Ernest Brod. Matthew Harvey read the article:

Article 2. To see if the voters of the Town of Pittsford will appropriate the sum of

$1,217,593 (One Million, Two Hundred Seventeen Thousand, Five Hundred Ninety-Three and no/100ths Dollars) to defray the General Expenses of the Town for the 2009-2010 fiscal year, of which the sum of $948,613 (Nine Hundred Forty-Eight Thousand, Six Hundred Thirteen and no/100ths Dollars) is to be raised by property taxes?

Hank Pelkey introduced himself as the Chairman of the Board. He indicated that he would do an overview of the General Fund, Dave Markowski will follow with Water & Sewer, Joe Gagnon with Highway. Tom Hooker and Allen Hitchcock will offer supplemental information. Mr. Pelkey then introduced John Haverstock as the new Town manager.

Mr. Pelkey thanked John Haverstock, Linda Drummond , Helen McKinlay and her staff and all of the department heads for their help on the budget.

Mr. Pelkey indicated that the General Fund budget is up $73,575 over last year. The driving forces behind the increase are an18.6% health insurance increase and salary increases of 4% per union contract. There is also the increase of fuel and heating oil for which the board has budgeted an increase of 20%. He reported that there are repairs needed for the Town Office that was built in 1985. They are limiting the work this year to roof repairs and roof related items and minor repairs to make the lobby more accessible for the handicapped.

Hank Pelkey reported a balance in the General Fund of $365,077 for fiscal year 08 which is up from a balance of $263,411 for fiscal year 07. This is because revenues were $79,000 more than budgeted and expenses were $23,000 less. When the Board sets the tax rate in July they will assess the financial status of the town and decide how much of the balance to carry forward and how much will be used to give back to the taxpayers.

Dave Markowski reminded the audience that in November 2007 it was decided by the Select Board to form a Water & Sewer Commission. They have been working on updated projects and concerns for the whole town. There are 54 hydrants to provide fire protection for the town. Sitting on the commission is Helen McKinlay, John Lapre, Allen Hitchcock, Hope Rantanen and Dave Markowski. They hired Otter Creek Engineering to do a water system analysis for upgrades to the water system. The Town has a gravity fed system that comes from a 270-acre area called Sand Springs in Chittenden and feeds into a reservoir.

The system was installed in the late 1800’s and upgraded in early 1920’s. There have been some sections upgraded since then but the Town has some deficiencies and is working under a temporary permit from the state for low pressures and low volumes in some areas of the town. It is anticipated that a bond vote of 4.5 million will be brought to the voters for the upgrades needed to bring the system into compliance, provide fire protection, and to connect the Pittsford and Florence water systems. The first leg that will have to be done is Route 7 South from the junction of Oxbow Road and Route 7 down almost to Giddings Manufacturing. A 1-inch line serves this section and it is believed that we are losing a lot of water from this area. This area is working under the temporary permit from the state.

Chuck Charbonneau asked how much water we are losing. Allen Hitchcock responded that from the amount of water that leaves the reservoir about 60% is lost (not paid for). Some of the loss is because a lot of the meters don’t work and those people pay a flat rate. The upgrade includes the cost of updating the metering system with meters that can be read without access to the structure so people will then be paying for the actual amount of water they use.

Chuck Charbonneau asked if we didn’t have the loss of water if that would take care of the possibility of the springs drying up so that we wouldn’t have the expense of joining the two systems. Dave Markowski replied that the state and federal governments highly recommend that we create a backup water source for Pittsford and it could be federally mandated to have a backup for the springs.

Bob Miller asked if water would be available to areas not currently served. Dave answered that is determined by line size and volume.

Tom Carrara followed with questions on leaks and metering. Allen Hitchcock replied that they don’t know if there are physical leaks, if they are not getting accurate measurements, or if there is over usage in the town and people are not being billed for all of the water they use. They do know that they are dealing with 3 and 4-inch lines that are over 120 years old.

Ernest Clerihew asked if there would be a possibility to tap into some of the stimulus money. Mr. Markowski replied that is part of the March 9 meeting. He will also be attending a meeting in Waterbury on March 20. One of the qualifiers for the money is that the project would have to be ready for construction soon. The project is still in the design stage and the Commission is trying to get as much information as they can to get the best upgrade with the least expense for the users and taxpayers.

Emerson Frost asked what chemicals were added to our water and if the same chemicals were used in Florence and Pittsford. Dave Markowski answered that chlorine was added and we do not have fluoride added.

Kathy Rider asked if the people that are not on the water or sewer system would have to share the cost of the water/sewer upgrades and was told that there would definitely be a bond vote coming. Dave Markowski explained that everybody benefits from the water for fire protection so everybody would share the cost. The sewer upgrade expenses may be billed only to those who are on the system.

Shannon Murray asked if the line would extend past Sawdi’s. At this time the plan is to replace the line from the junction of Routes 3 and 7 south 5500 feet to the Rowe property. To go beyond that would require an additional pump station.

Reg Charbonneau asked if the town had plans to bring someone in to learn the system before Bruce Babcock retired. He noted that Bruce has a lot of knowledge and a lot of the information is not available on maps. Dave stated that they have made an allowance in the budget to bring on someone to work with Bruce. They are looking into finding someone with ties to the community that is interested in learning the system. Although Bruce Babcock is not planning to retire soon, it is a good idea to bring someone on to learn from him. Some education and certification is needed for this position.

Mr. Markowski then went on to describe various testing that will be conducted on the sewer line this spring to locate leaks. In one test a television camera is put into the line and in another test the line is filled with a “smoke” which is non-toxic and which we may see coming out of the manholes.

Barbara Pierce spoke about the budget for the listers’ services. She feels that the published numbers misrepresent the facts since there was a cap on the amount they could spend. Mr. Pelkey replied that what they budgeted included extra money since the Board recognized that the listers’ department was short staffed and they might need to hire outside assistance.

Tom Carrara added that someone from town had applied for the position and was turned down. Although this is considered a personnel issue, Mr. Pelkey did say that the thought was that the individual was looking for a short-term arrangement and the Board is not looking for that kind of an arrangement. No other names have come across the table for consideration.

Jack Rogers spoke on the stipend agreed on and noted that since they don’t have a full board of listers not all of the money budgeted for stipends was used. He said that he is the only lister and that one person alone cannot do the job. He advised that it would cost $40.00 to $50.00 per hour to hire a professional and it would be much more cost effective if we could find people to apply for the positions.

Tom Carrara wanted to make a motion that the voters mandate how much the listers are paid instead of that being a board decision. He said he felt there were personality issues and that the current board cannot agree with anybody.

Matt Harvey advised that there was a motion on the floor and that if Mr. Carrara wanted to make an amendment to that he would have to rephrase it so that it would relate to Article 2. It was decided that it would be better to address this under ”Other Business”.

Tom Carrara then said that he thought the rules for Vermont said that even if we hired an assessor we would still have to have three listers and questioned if we would be any better off financially.

Mr. Pelkey replied that the Board would like to have three listers, too. Tom said that the Board can’t agree with anybody. Mr. Pelkey assured him that there were not personalities involved.

Ken Gagnon made the motion to move Article 2 to vote. Emerson Frost seconded. The motion passed unanimously. Matt Harvey then read Article 2.

Article 2. To see if the voters of the Town of Pittsford will appropriate the sum of $1,217,593

(One Million, Two Hundred Seventeen Thousand, Five Hundred Ninety-Three and no/100ths Dollars) to defray the General Expenses of the Town for the 2009-2010 fiscal year, of which the sum of $948,613 (Nine Hundred Forty-Eight Thousand, Six Hundred Thirteen and no/100ths Dollars) is to be raised by property taxes? The vote was taken and it passed with only two nays.

Article 3. To see if the voters of the Town of Pittsford will appropriate the sum of $932,921 (Nine Hundred Thirty-Two Thousand, Nine Hundred Twenty-One and no/100ths Dollars) to defray the Highway Expenses of the Town for the 2009-2010 fiscal year, of which the sum of $822,171 (Eight Hundred Twenty-Two Thousand, One Hundred Seventy-One and no/100ths Dollars) is to be raised by property taxes?

After reading article 3 Mr. Harvey asked Selectman Joe Gagnon to give an update on the highway department. Mr. Gagnon thanked the highway crew and commended them on a job well done this winter. He noted that it was not uncommon to see the crew out plowing and sanding at 3:30 am on Corn Hill Road so that people like him could get out in the morning. Mr. Gagnon then talked about some of the accomplishments of the department. The paving of Hitchcock Road was completed. The crew rebuilt the sidewalk on the west side of Arch Street and built a retaining wall. He spoke about the Kendall Hill bridge repairs that were originally estimated at $180,000 but turned out to be a lot more and said that we were very fortunate to have had a surplus in the budget to tap into for this project. These repairs should add 15 to 20 years to the life of the bridge.

The Town bought a used arm mower last year for $32,000 and put an additional $14,000 into repairs. This is very useful on roadside mowing and it is expected that this mower will last several years. The mower saves a lot of man-hours on work that would have been done by hand.

West Creek Road has been readied for paving. Dave Markowski and his crew did the work. It was decided to put off the paving until this spring because it was getting late in the fall and the delay would give the road work a chance to settle. The delay will not add to the cost of the project.

The department is hoping to upgrade West Creek Road from the railroad depot in Florence to the Proctor/Pittsford line this year if the funds are available. Ditching work is planned for Long Trail Road and culverts on Fitzgerald Road in Florence .

A Bridge repair Fund was started last year with $25,000. An additional $50,000 will be put in annually to cover the cost of future repairs. The Board has budgeted $158,000 for the Equipment Replacement Fund. $73,000 could be used to replace one of the trucks and the other $85,000 might be used to purchase a used grader.

Matt Harvey asked that somebody move and second Article 3 so we can have discussion on it. It was moved by Bob Miller and seconded by Baird Morgan. Mr. Harvey invited questions from the attendees. Barbara Lacey questioned the increase in medical insurance and John Haverstock replied that what was budgeted for fiscal year 09 was too optimistic and what they have budgeted for fiscal year 10 is much mor realistic with the 18% increase.

Other discussion included comments on the Depot Hill Bridge work. Tom Carrara questioned the testing done, the quality of the materials, and the overall quality of the work. He stated that the finish is very bumpy and the truckers are complaining about it. A protective sealer was applied to the bridge, which was left a little rough so that it would not be as slippery as it would be if it was paved. Mr. Carrara suggested that the highway or fire department spray wash the bridge every year after the salt season and apply another coat of sealer.

Chuck Charbonneau questioned if the sidewalk work on Arch Street would be held off until after they decide what is going to be done with the sewer. He will be replacing the sewer line to his house. Mr. Gagnon replied that he assumed any water and sewer work would be done first.

Terry Poor asked about the Equipment Rental Fund that John Haverstock explained was an internal accounting method of tracking the man-hours on the various pieces of equipment. It is a way of setting aside funds to replace equipment as it wears out.

Bob Miller moved to vote on Article 3. It was seconded by Baird Morgan and was passed.

Matt Harvey read Article 4.

“To see if the voters of the Town of Pittsford will appropriate the sum of $19,000 (Nineteen Thousand and no/100ths Dollars) to defray the Village District’s Expenses for the 2009-2010 fiscal year, of which the sum of $19,000 (Nineteen Thousand and no/100ths Dollars) is to be raised by property taxes?”

Dorothy Wheeler made the motion to move on Article 4 and it was seconded by Emerson Frost. There were no comments or questions on the article. The vote was taken and the article was passed unanimously.

Article 5. “To see if the Town will authorize collection of taxes on real and personal property by its treasurer in three equal installments, due on or before August 10, September 10, and November 12, 2009 ” was read.

Bruce Rowe moved to act on Article 5. Second was Bob Miller. Kit Hudson questioned the installment dates and Helen McKinlay explained that the first two dates were not mandatory and there is no interest or penalty as long as you pay your taxes by the third installment date. The vote was taken and the article passed unanimously.

Article 6. To see if the Town will appropriate and authorize to be raised by taxation $91,000.00 (Ninety-one thousand and 00/100ths Dollars) for use of the Select Board to either:

(a) join the Brandon Mosquito District ($48,000.00, Forty-eight thousand and 00/100ths Dollars), to make its first annual contribution to the district; ($25,00.00, Twenty-five thousand and 00/100ths Dollars) to purchase two used pickups, two sprayers and ($18,000.00, Eighteen thousand and 00/100ths Dollars) and to commit to long term membership within the District; or

(b) use such funds, or a portion thereof, to accomplish mosquito spraying on its own.

A motion was made by Bob Miller and seconded by Myra Poor to act on Article 6. John Haverstock explained that this article was in response to a petition signed by 230 residents and presented to the Board. Mr. Haverstock and the Board have not taken a position either for or against the article. Mr. Haverstock was charged to attend the Brandon Mosquito District meeting to research the issue. The language of the article sums up what would have to do be done to join the Mosquito District. The advantage of joining the district would be to take advantage of their experience, personnel and infrastructure and the Brandon Mosquito works with the State entomologists. He also noted that there are those who have concerns about the safety of the chemicals being used and their long-term effects.

Moderator Harvey invited questions from the townspeople a lot of discussion followed. Peter Cady asked what the tax impact would be and Mr. Haverstock said that he thought it would be about a 4% addition to the budget the first year because of the buy in and equipment costs but the following years would not be as much though there would be a commitment to a long term membership to the district.

Jim Rademacher proposed an amendment to Article 6 to read “to see if the Town will appropriate and authorize the use of $91,000 from the General Fund balance for the use of the Select Board to either join the mosquito district or to use such funds to accomplish the mosquito spraying on its own”. It was not seconded.

Ken Gagnon offered that whether the money came from the General Fund or not it was still spending money and that his personal feeling was that it was a waste of his resources. He added that the spray was poison.

Kathy Rider suggested that we not rush into this and that a committee be formed to work with the select board to research the issue further.

Mr. Frost asked if we had to buy into a mosquito district to be able to get the aerial spray and Mr. Haverstock replied that we must belong to a district that cooperates with the State.

Moderator Harvey reminded everyone that any comments at this time had to be on the amended article. Allen Mills asked if a yes vote to the amendment meant that we were approving the money. Moderator Harvey stated that the vote was only to change the wording of the article. Mr. Harvey read the article as amended again. A vote was taken and the amended article was rejected.

Since the amended article was defeated the discussion went back to Article 6 as it was originally proposed.

The discussion then focused on the effectiveness of the spray, the dangers and the benefits.

Motion was made to move the question by Mark Winslow and seconded by Baird Morgan. The vote was taken to move the question and passed. Article 6 was read again and the vote was taken. Article 6 was defeated.

Moderator Harvey read Article 7: “To transact such other non-binding business as legally may come before said meeting at this time.”

Emerson Frost made the motion to move on Article 7. Jaime Stewart seconded it.

Don Nickless, Chairman of the Planning Commission, gave a brief history of the Town Plan that was adopted in 2000. The law provides that the Plan is only good for five years and must be readopted or amended and readopted. The Plan was not readopted in 2005 and expired. In 2006 the Commission tried to readopt the 2000 Plan without any changes but the Rutland Regional Planning Commission did not approve it. Minor revisions to update information in some sections and adding a section on childcare were made and the revised plan was adopted in 2007. The 2000 Plan goals were basically unchanged in the Plan adopted in 2007. There were no ordinances adopted that required a Town Plan to be in place from the time the Plan had expired until it was readopted in 2007. A legal claim to that effect had been made and was subsequently withdrawn. Since readopting the plan the Commission has been working on updating data. They contract with the Regional Commission to accomplish this task and to ensure that Pittsford’s

Plan is consistent with the Regional Plan. A draft document is now in place and intended to stimulate public comment. Much of the document presents information on the Town as it is today. The goals for the future will flow from the plan. The draft amended plan will be posted on the Town website and will be available at the Town Office and Library. A meeting is tentatively planned for March 26 at 7:00 pm . The public is encouraged to attend. People unable to attend the meeting may submit written comments and drop them off at the Town Office.

Mr. Nickless recognized the work of the many volunteers on various organizations in Town: the Fire Department, First Response, the Food Shelf, Trails Committee, Pittsford Day Committee, and Rec Committee. The work and dedication of the volunteers make the community a much better place to live. He noted that the Planning Commission currently has only three members and suggested that those people who have questions, complaints, or concerns about Town issues might consider joining the Planning Commission.

Baird Morgan commented on Green-Up Day, which is the first Saturday in May. Omya is the primary sponsor. They will have a dumpster at the Town Office for people to deposit the trash. Those wishing to be involved can call Randy Adams and he will make sure that you get the bags you need.

Mr. Morgan spoke about being one of the authors of the first Town Plan. In 1997 there was a series of town meetings. The asked the people what they liked about the town, what they saw as challenges to the town, and where the people would like to see the town in 25 to 30 years. One of the wishes was to have a Village Center . The PCC, Pittsford Community Corporation, was formed to help fulfill the goals of the Town Plan. At this time they have agreed in principle to purchase the Forrest property on Elm Street across form Kamuda’s Store. Many ideas on what to do with property have been suggested. They include housing, a post office, and commercial properties. Starting in May they will hold a series of Town meetings to see what the citizens would like to see on this property. They plan to come back in the summer, consolidate the ideas and move forward.

Gordon Delong then spoke on the way that vital statistics are currently reported in the Annual Report. He would like to see the names published as they were before. Mr. Harvey put the question in the form of a motion to include names in the vital statistics. Both Bruce Paynter and Jim Rademacher offered a second to the motion. The vote was taken and passed unanimously.

Mr. Harvey then read the following from the warning at 9:55 pm :

“At the close of the above business, the meeting shall be recessed until Tuesday, March 3, 2009 at 10:00 a.m. at the Municipal Office Building , 426 Plains Road , Pittsford to vote by Australian Ballot of the following matters, to wit:

8. To elect the following officers of the Town:

a. A Town and School District Moderator for a term of one (1) year

b. A Selectman for a term of three (3) years

c. A Selectman for a term of two (2) years

d. A Lister for a term of one (1) years

e. A Lister for a term of two (2) years

f. A Lister for a term of three (3) years

g. A Grand Juror for a term of one (1) year

h. A Town Agent for a term of one (1) year

i. A Trustee of Public Funds for a term of three (3) years

j. A Maclure Library Trustee for a term of one (1) year

k. A Pittsford School District Director for a term of two (2) years

l. A Pittsford School District Director for a term of three (3) years

m. An Otter Valley Union School District Director for a term of three (3) years”

Ken Gagnon made the motion to adjourn. Jamie Stewart seconded it. The vote was taken and passed. The meeting was adjourned at 10:0 pm. Peg Flory then spoke on what was going on in Montpelier in reference to the highway funding and how it could affect Pittsford. There will be some stimulus money available. This use of the money will be directed at the Sate level instead of local. It appears that the Route 7 project will go on as scheduled. There is also stimulus money in the federal package for such things as salt sheds and sidewalk improvements.

Ms. Flory spoke about the efforts to assess the efficiency of State government. She said that currently the State is spending more money than it can afford and that it makes promises to the residents but does not fund them. The legislature is making a real push to make sure that they analyze bills and make sure the funding is available.

Respectfully submitted: Attest:

Jean Parker, Recording Secretary Helen McKinlay, Town Clerk

Matthew Harvey, Moderator

Annual Town Meeting Minutes 2009

topeditor — Mon, 02 Mar 2009 20:22:55 +0000

PITTSFORD TOWN SCHOOL DISTRICT

Annual Meeting Minutes

March 2, 2009 ~ Lothrop School Gymnasium

School Board Members Present: Odell Johnston, Sr., Charles Pitts, Jr., Gerald Bernard, David Lacy. Also Present: Matthew Harvey, Moderator, Helen McKinlay, Town Clerk, Jean Parker, Recording Secretary. Approximately 35 guests

The Pittsford Town School District Meeting was called to order at 10:10 P.M. by Moderator Matthew Harvey.

Moderator Matthew Harvey read the first paragraph of the School District Warning:

“The legal voters of the Pittsford Town School District are hereby notified and warned to meet at the Lothrop School Gymnasium on March 2, 2009 at 6:30 PM to transact any business not involving voting by Australian ballot.”

Odell Johnston introduced himself as Board Chairman and introduced Board members Dave Lacy, Gerald Bernard, Chuk Pitts, and Superintendent Bill Mathis. Mr. Johnston announced that this was Dave Lacy’s last night on the Board and that Dr. Mathis was retiring an the end of this year. Dr. Mathis and Dave Lacy both received a warm round of applause.

Barbara Lacy prepared the Powerpoint Presentation of the Pittsford School Directors which was presented by Odell Johnston. The 2008/2009 budget was $3,700,073 and the proposed 2009/2010 budget is $3,656,252 reflecting a $43,821or 1.18% decrease.

Some of the accomplishments highlighted were the completion of the construction project to enhance security and make the School ADA compliant. The School’s PA system has been upgraded to provide clearer communication between the office and the classrooms.

Some of the major budget drivers and changes cited to accomplish the net budget decrease included reducing the Library, Music, and French programs to 4 days per week. A ½ full time equivalent teacher was added for kindergarten, teachers’ raises as per contract and support staff raises at 3.20%. Budget increases were noted for the RNESU central office assessment, teachers’ early retirement benefits and a small amount for miscellaneous line changes. There was no increase in health insurance premiums. Budget decreases came from staff reduction and changes, a lower special education assessment, and lower transportation assessment.

The presentation then explained the 4 factors that determine how the education property tax rate is calculated.

1. Per “equalized pupil” education spending

2. State Base Education Amount

3. State Base Education Tax Rate

4. Common Level of Appraisal

Of the 4 factors the only one controlled by the School Board is the equalized pupil education spending and this is done through the process of setting the budget.

The presentation went on to explain the formula the State uses to determine the number of equalized vs. actual pupils and the reasons for using equalized pupils. It also went into equalized tax rates, grand lists, and common level of appraisal.

Following the presentation there was a discussion of French vs. Spanish and the value of foreign languages. Mr. Frost questioned if Spanish was the first language of any of our pupils. Dr. Mathis replied that Spanish is creeping up. There was also discussion on the cuts to the library. All of the students still have access to the library.

Article I “To hear and act upon the reports of the Town School District Officers.” The motion to move Article I was made by Bob Miller and seconded by Mark Winslow. The article passed unanimously.

Article II “To authorize the Board of School Directors to borrow money in anticipation of taxes to meet the necessary expenses of the Pittsford Town School District.” The motion to move Article II was made by Bob Miller and seconded by Bob Harnish. The article passed unanimously.

Article III “To have presented by the Board of School Directors of the Pittsford Town School District its estimate of expenses for the ensuing year.” Motion to move the article was made by Bob Miller and seconded by Peg Flory. The article passed unanimously.

Article IV “To transact any other business proper to be done when met.” Motion to move article IV was made by Jim Rademacher and seconded by Jocelyn Frost. There was no other business to be discussed.

Moderator Harvey then read from the warning ‘The meeting shall then be recessed to Tuesday, March 3, 2009 in order to vote on the following articles by Australian ballot.

The motion to adjourn was made by Bob Miller and seconded by Peg Flory.

Moderator Harvey the read the following articles:

Article V To elect the following officers:

A Town school director for a term of three (3) years.

A Town school director for a term of two (2) years.

A school director for Otter Valley Union High School District #8 for a term of three (3) years.

Article VI Shall the voters of the Pittsford Town School District appropriate the sum

of $3,656,252.00 (Three Million Six Hundred Fifty-six thousand two hundred fifty dollars and no cents) necessary for the support of its schools for the year beginning July 1, 2009. The amount of such sum to be raised by taxes to be reduced by special education revenues, state aid, and other incomes.

Following the reading of Articles V and VI the vote on the motion to adjourn was taken and passed unanimously. The meeting adjourned at 10:50 pm.

Respectfully submitted: Attest:

Jean Parker, Recording Secretary Helen McKinlay, Town Clerk

Matthew Harvey, Moderator