The meeting was called to order at 6:00PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Linda Weeden, and Allen Hitchcock.  Absent:  Thomas Hooker.   Also present:  John Weeden, Bruce Paynter, Anita Paynter, Amy Loomis, Don Nickless, John Haverstock, and Kelly Giard, Recording Secretary.

PRESENTATION OF REVISED INTERIM ZONING ORDINANCE:

J. Haverstock explained that on July 21, 2010, the Select Board adopted an Interim Zoning Ordinance and there were some minor modifications requested by the public and others that were not minor.  Therefore, another Public Hearing was deemed necessary before adoption of a revised Interim Zoning Ordinance.

Amy Loomis explained these modifications to the Select Board for discussion.  At one point, there appeared to be a discrepancy between pagination between versions of the document being used by Amy Loomis on one hand and the Selectmen on the other.

Bruce Paynter applauded the work that has gone into these Zoning Ordinances.  Mr. Paynter asked for clarification of Section 1103, with regard to the Right of Way prohibition within the Village.

PUBLIC COMMENT:

None presented at this time.

CONSIDERATION OF ADOPTION OF REVISED INTERIM ZONING ORDINANCE:

Motion by T. Pelkey and seconded by L. Weeden to table the matter of adoption until clarification is made to some of the modifications that were discussed.  There was discussion that the copies that the Select Board received were not copies of the same document being used by Ms. Loomis. There will be clarification of this discrepancy.  Motion passed 4 – 0.

A. Hitchcock suggested that there should be a schedule to have this revised Interim Zoning Ordinance adopted.  J. Haverstock indicated that he will consult with Amy Loomis and Don Nickless and the matter will be on the Select Board agenda in the very near future.

OTHER BUSINESS:

None stated at this time.

EXECUTIVE SESSION

None necessary at this time.

The next regular meeting will be held on September 1, 2010.

The Special meeting adjourned at 6:49 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

________________ABSENT_________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present:  Bob Harnish, Jamie Stewart, John Weeden, Mike Warfle, Tom Carrara, Bruce Paynter, Eugene Patch, John Haverstock, and Kelly Giard, Recording Secretary.

MINUTES

The minutes from the August 4, 2010 meeting were signed with no corrections.  A. Hitchcock did want to express thanks to Linda Drummond for the time and effort that went into the Summer Newsletter.

ORDERS

The Orders in the amount of $14,147.53 for FY ’10; $153,045.89 for FY ’11; and payroll in the amount of $11,230.13 were signed with the following comments:

A. Hitchcock inquired about the number of flashlights that were purchased for the Constable (FY ’11).  J. Haverstock will research and advise at a future meeting.

J. Gagnon inquired about the purchase of Constable shirts (FY ’11).  J. Haverstock will research this and advise at a future meeting.  J. Gagnon inquired the number of shirts purchased and if this item was for a uniform maintenance on the Constable uniforms.

L. Weeden inquired about the invoice from Allied Auto for Truck # 1 brakes.  There were two invoices that both indicated ‘Truck #1 brakes’ (FY ’11).  J. Haverstock indicated that there two invoices for this truck and approved by Bruce Babcock.  J. Haverstock read one invoice indicating disc brake and one indicated brake rotor.

L. Weeden indicated that Crystal Rock was included on the Orders again.  J. Haverstock indicated that this will be discussed under a separate item on the agenda.

L. Weeden inquired about the entry for ‘Quickprint and US Postal’ for the Newsletter.  J. Haverstock indicated that this is for the printing and mailing of the Newsletter.

J. Gagnon inquired about the purchase of fuel at the Wastewater Treatment Facility as well as the lab.  J. Haverstock will research to see if there are two heating systems and advise at a future meeting.  T. Hooker indicated that there may be some generator fuel involved.

L. Weeden inquired about the funding to Top Dog as indicating ‘New Patrol Car’.  There was discussion that this funding was for the construction of the garage and the patrol cars will be housed in this facility.  This project fund was also subsidized for the time being from the Municipal Building Fund.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The Water Project is nearing completion.  Temporary patch paving has occurred on Arch, Pleasant and Mechanic Streets.  The residents were notified that the permanent paving will occur once the Sewer project is completed.  The Whipple Hollow Road construction began on August 16 and is anticipated to be completed in 6 days.  Metering is nearly complete and Bruce Babcock and Shawn Hendee have been trained on meter reading and Linda Drummond has been trained on the billing aspect.
• Mike Smith is preparing a funding application for USDA/Rural Development.  The Water & Sewer Commission has directed the Engineer to proceed with the bid documents so construction at the Wastewater Treatment Facility can be put out to bid this fall.  The bids for the sewer lines on Arch, Pleasant and Mechanic Streets, as well as the Elm Street pump station will be sought late winter or early spring.
• The Highway Garage construction has begun.
• There will be a staff meeting on August 26, 2010 at 9:00 AM and all Select Board members are invited to attend.
• Sullivan & Powers will be conducting the external audit during the week of August 30, 2010.
• The drainage project at the Recreation Field has begun.  Howard Stickney is working on this project.
• AOT has scheduled a Public Information Session to discuss their 100 feet right of way for segments 1 and 2.  This meeting will occur on September 15, 2010 at 7:30 PM, at the conclusion of the Select Board meeting.
• Dan Adams is still researching a cost effective approach to insulate the Town Office.  Mr. Adams has contacted Efficiency Vermont with regard to this and will advise any information as it is available.
• The Water & Sewer Commission has changed their September meeting to the 14^th at 6:30 PM.  This meeting was originally scheduled for the 21^st.  This change is to accommodate a meeting with Engineer Mike Smith with regard to the Sewer Project.
• There will be a Public Hearing on Wednesday, August 25 at 6:30 PM to consider the adoption of the revised Zoning Ordinance.

PUBLIC COMMENT:

T. Pelkey wished to thank everyone for the “get well” wishes and cards that he received recently.

T. Carrara inquired if the energy audit being requested by Dan Adams could include all Town buildings.  J. Haverstock indicated that Mr. Adams has been in contact with Jeff Manning from Efficiency Vermont.  Jamie Stewart advised that Efficiency Vermont is strictly electricity concerned and the weatherization is reviewed locally by BROC (Bennington-Rutland Opportunity Council)

B. Paynter inquired if there were maps available for review prior to the State Right of Way Hearing.  J. Haverstock indicated that there are a couple of maps available at the Town Office for review.

T. Carrara inquired if there would be a bulk purchase of the winter sand or gravel.  J. Haverstock indicated that the Clearlane has been purchased and S. Erickson will be contacted to inquire if a request for bids should be sent out.

OLD BUSINESS:

Discussion of the Highway Water Cooler:

J. Haverstock indicated that there was a bid from a plumber in the packets for review.  J. Gagnon inquired how many contractors were contacted with regard to this project.  J. Haverstock indicated that there was only one contacted so far.  J. Gagnon recommended that more contractors be contacted with regard to this project.  The members of the Select Board agreed that more bids should be obtained prior to any decisions.

Discussion of Underground Storage Tanks:

J. Haverstock reported that Otter Creek Engineering has supplied a report, which is included in the packets for review.  The report indicates that there is no leakage from the tanks that were recently excavated and removed.  J. Gagnon inquired about the location of the Highway Garage heating oil tank and whether the fuel was being, or needing to be, mixed.  T. Hooker indicated that this is believed to be an inside tank.  J. Gagnon inquired if there was a credit received from the transfer of the fuel in the tanks that have been replaced.  J. Haverstock reported that a credit was received for all oil/diesel fuel pumped out of the tanks.

NEW BUSINESS:

Budget Status Report:

J. Haverstock reported that the expenses in the General Fund for Fiscal Year 2010 are at 99.52 % of budget and that expenses in the Highway Fund are at 81.6 % of budget.

Potential Appointment of Water & Sewer Commissioner:

J. Haverstock reported that Bob Harnish has expressed interest in serving as Water & Sewer Commissioner.  A. Hitchcock explained that the Water & Sewer Commission discussed this appointment at their recent meeting and made the recommendation to the Select Board.  Motion to appoint Mr. Harnish to the Water & Sewer Commission by A. Hitchcock and seconded by L. Weeden.  Motion passed 5 – 0.

Mr. Harnish exited at 6:50 PM.

Presentation by Rutland Economic Development Corporation:  Jamie Stewart:

Mr. Stewart reported on the activities of REDC and indicated that he will be making these presentations on a yearly basis.  There was discussion concerning the suppliers of OMYA.  Mr. Stewart indicated that he has spoken with OMYA officials and a majority of suppliers to OMYA are from Vermont.  Mr. Stewart indicated that he is available for further discussion with anyone who would like to speak with him.

J. Stewart exited at 7:03 PM.

Discussion of Size of Police Cruiser Fleet:

T. Pelkey explained that the costs of maintaining two police cruisers are rising.  M. Warfle indicated that the crime rate is increasing, the vehicles are also being used for animal complaints, accidents, storms, parades, burglaries, just to name a few.  M. Warfle indicated that, in the past, before the second vehicle was purchased, he used his own vehicle to respond to complaints. However, there were “no tools of the trade” in such personal vehicle.  M. Warfle indicated that it would be a hardship to the citizens if there was not proper coverage and response.

L. Weeden inquired whether the Town needed or wanted two cruisers.   J. Haverstock inquired if one vehicle needed to be a 4 wheel drive vehicle.  T. Hooker inquired what the budget impact to the taxpayers would be when the revenues are reviewed against the expense.  M. Warfle indicated that ticket revenue is not immediate income.

B. Paynter explained that he has seen the Constables on Oxbow Road clearing the road during a storm.

There was much discussion concerning the cost of the repairs for the Explorer.  A. Hitchcock recommended trying one cruiser for a time and decide if one is sufficient or that a second vehicle is required, after the trial period.

J. Haverstock inquired if the Explorer should be sold or “driven into the ground”. M. Warfle indicated that there are roughly 107,000 miles on this vehicle currently.  M. Warfle agreed that there should be only minor repairs made to the Explorer, upon prior approval by the Select Board.  T. Carrara inquired if there were “heavy duty” parts being used for repairs to the Explorer.  M. Warfle indicated that he does not know what quality of parts are being used for these repairs.

M. Warfle indicated that the calls have increased to over 200 for the last 6 months. There was general agreement to continue using both cruisers but that there would be no more significant repairs to the Explorer without Select Board approval.

M. Warfle exited at 7:30 PM.

OTHER BUSINESS

J. Haverstock reported that a engineering and HVAC reports were received with regard to the possible installation of two additional bay doors at the Highway Garage.  This report is included in the packets for review and will be discussed at a future meeting.  J. Haverstock indicated that the trucks and equipment are getting larger than when the building was originally constructed.  It was agreed that the issue warranted further investigation and discussion.

The Listers submitted a request for “Errors & Omissions” for parcel #1071 to make the parcels contiguous.  Motion by T. Hooker and seconded by A. Hitchcock to approve as submitted by the Listers.  Motion passed unanimously 5 – 0.

The Listers submitted certificates for years 2008 and 2009 for approval.  These certificates certify the Grand List and that there were no appeals pending.  Motion by A. Hitchcock and seconded by T. Hooker to approve as stated for years 2008 and 2009.  Motion passed unanimously 5 – 0.

T. Carrara inquired if a time clock has been installed for use by the Constables.  T. Pelkey indicated that there would be no clock installed because the officers do not always report to the office prior to responding to an emergency.

EXECUTIVE SESSION

J. Haverstock reported that there are legal issues, contractual issues, and a personnel matter to discuss thus recommending Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for legal issues where premature knowledge would be damaging to the Town,  contractual issues that may be jeopardized by public disclosure and a personnel issue at 8:34 PM.   The motion was unanimously passed. Eugene Patch and J. Haverstock were invited to remain for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of Legal, Contractual and Personnel at 7:39 PM.

Mr. Patch exited Executive Session at 8:05 PM.

The Select Board came out of executive session at 8:25 PM with no action taken.

The next regular meeting will be held on September 1, 2010.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Allen Hitchcock, Vice Chairman.

Select Board members present:  Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Absent:  Thomas “Hank” Pelkey.  Also present:  Tom Carrara, Anita Paynter, John Haverstock, and Kelly Giard, Recording Secretary.

MINUTES

The minutes from the July 21, 2010 Public Hearing were reviewed and signed with no corrections.   The minutes from the July 21, 2010 Select Board meeting were signed with no corrections.  The minutes from the July 22, 2010 Special Select Board meeting were signed with no corrections.

ORDERS

The orders in the amount of $28,499.33 for FY’10, $44,821.37 for FY’11, and payroll in the amount of $11,599.31 were signed with the following comments:

J. Gagnon inquired about the expense of $200 for Firearms and Ammo Stipend for E. Wilder.   J. Haverstock will research this and advise at a future meeting.

J. Gagnon inquired about the expense of $4,125 expense to Black Bear Tree Service.  J. Haverstock indicated that this was for work performed in conjunction with the Highway Department and the trees were located in the area of the Recreation Area.  S. Erickson looked at these trees and agreed that they should be removed.  S. Erickson received 3 bids, however, the lowest bidder was not able to perform the work, so, the bid was awarded to the second lowest bidder.

J. Gagnon inquired about the multiple charges for fire pager repairs.  T. Hooker explained that there were several pagers that needed repair and separate invoices were issued for each pager and that there were various issues that needed repair.

J. Gagnon inquired about the expense of $4,467.78 for tanker repair.  T. Hooker explained the work that was performed.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• Chairman Pelkey is ill and all hope for a speedy recovery.
• The water project is nearly complete.  Temporary paving is being done in the areas of Mechanic, Arch, and Pleasant Streets and the permanent paving will occur when the Sewer Project is completed.  The affected residents have been notified of the Town’s intentions with regard to the paving.  The Whipple Hollow Road water project will be completed by October 1, 2010.  The metering portion is nearly complete.  Shawn Hendee and Bruce Babcock have been trained in the meter reading and Linda Drummond has been trained in the billing.
• The Sewer project designs and bid packets are expected from Mike Smith.
• The Town Garage broke ground on August 2, 2010.
• The Vermont Youth Conservation Corps was in Pittsford the week of July 26.  Some of the projects that were undertaken were in the area of Sugar Hollow Brook at the Recreation Area; Erosion beneath the discharge of the culvert on the south side of Depot Hill Road; and the sampling of sediment depths at the Kendrick Dam.
• The Summer Newsletters will be delivered to Pittsford residents by the end of the week.
• The annual audit by Sullivan & Powers will take place during the week of August 30.
• Ken Upmal has indicated that there will be a Public Hearing with regard to Route 7 Segment 2 obtaining the 100’ Right of Way, to be held on September 15, 2010.  A. Hitchcock inquired if this hearing was for the entire segment 2.  J. Haverstock indicated that this is for the entire segment.

PUBLIC COMMENT:

Tom Carrara inquired about the following:

• The amount of police protection.  A. Hitchcock indicated that there has been no change in the amount of protection that is provided and the officers are scheduled on a monthly basis.  T. Carrara inquired if the officers are paid an “on-call” fee.  J. Haverstock indicated that the officers are paid $30 weekly and this is rotated between the officers.
• The size of the new garage being a 2 or 3 bay.  J. Haverstock explained that there are 3 bays, with a larger bay in the middle and 2 smaller bays on either side.
• Where will the chipper be stored?  J. Haverstock indicated that the chipper will be stored at the Transfer Station.

OLD BUSINESS:

Execution of Resolution Adopting Zoning Ordinance:

This item was tabled until a future meeting.

NEW BUSINESS:

Budget Status Report:

None presented at this time

Designation of Delegate to VLCT’s Annual Business Meeting:

John Haverstock offered to be the Town Delegate to VLCT’s Annual Business Meeting.  The Board accepted this offer.

Discussion of the Size of Police Cruiser Fleet:

This item was tabled until a future meeting.

Purchase of Clearlane:

J. Haverstock reported that a price has been received from Cargill with regard to the purchase of Clearlane for winter use by the Highway Department.  The price is the same as for the past winter at $74.95 per ton and an estimated 1,000 ton is needed.

Motion by T. Hooker and seconded by L. Weeden to purchase the 1,000 tons of Clearlane at $74.95 per ton.  J. Gagnon inquired if this is a comparable amount to last year’s purchase.  J. Haverstock indicated that this price is the same as last year and that the amount to be purchased is a bit less than last year because there was some left from the previous year.  Motion passed 4 – 0.

Errors & Omissions by the Listers’:

The Listers’ presented the following for consideration:

• Parcel # 1609 for Lyons Financial Systems to reduce the Equipment Tax from $33,354 to $20,327.  Motion by T. Hooker and seconded by J. Gagnon to approve.  Motion passed unanimously 4 – 0.
• Parcel # 1544 from Sandra Freedom to Sarah Bennett.  The transfer occurred on June 30, 2009 and the Listers’ received the duplicate copy of the transfer on August 3, 2010.  Motion by J. Gagnon and seconded by T. Hooker.  Motion passed unanimously 4 – 0.
• Parcel # 1518 for the Town of Pittsford to change the status from taxable to tax exempt on the Grand List.  The amount of this change is $10.80.  Motion by L. Weeden and seconded by T. Hooker to approve.  Motion passed unanimously 4 – 0.
• Parcel # 1850 for the Town of Proctor School District for the ballfield that is located on Route 3.  Motion by T. Hooker and seconded by L. Weeden to approve.  Motion passed unanimously.
• The garage has been removed from 181 Plains Road.  A request has been made to lower the assessment to $146,700.  Motion by J. Gagnon and seconded by T. Hooker to lower the assessment.  Motion passed unanimously 4 – 0.

OTHER BUSINESS

A. Hitchcock reported that there was a notice that has been posted from the Proctor Select Board with regard to the Bond Vote due to their pending water proposals.  There will be informational meetings occurring in the future to discuss this project and the effect on Pittsford residents that obtain their water from the Proctor lines.

J. Gagnon inquired about the status of the fuel tank installations.  J. Haverstock reported that the Town Office tank will be installed on August 5, 2010.  There was much discussion concerning the installation of the tanks at the Fire Station and the Highway Garage.  J. Haverstock reported that S. Erickson indicated that a 1000 gallon tank for the storage of diesel would be adequate.

EXECUTIVE SESSION

J. Haverstock reported that there are legal issues and litigation thus recommending Executive Session.

T. Hooker made a motion and seconded by J. Gagnon to go into Executive Session for legal issues where premature knowledge would be damaging to the Town, at 7:07 PM.   The motion was unanimously passed.  J. Haverstock was invited to remain for Executive Session.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of Legal at 7:07 PM.

The Select Board came out of executive session at 7:29 PM with no action taken.

The next regular meeting will be held on August 21, 2010.

Respectfully Submitted,

Kelly Giard, Recording Secretary

____________ABSENT_____________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 5:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Thomas Hooker, Linda Weeden and Allen Hitchcock.  Joseph Gagnon was not present.  Also present:  John Haverstock, Helen McKinlay, Denise Mahoney and Linda Drummond.

PUBLIC COMMENT:

None presented at this time.

OLD BUSINESS

D. Mahoney and H. McKinlay explained that the local agreement rate had not been included in the Tax Rate FY10/11 set by the Board on July 21, 2010.

D. Mahoney and H. McKinlay explained that tax rate FY10/11 amounts for the General Fund that were given to the Board on July 21, 2010 were incorrect and needed to be changed from .1196 to .1269.

Thomas “Hank” Pelkey made a motion to change the General Fund FY10/11 tax rate to .1269.  Thomas Hooker seconded the motion.  The motion was passed unanimously.

T. Hooker made a motion to add the Local Agreement tax rate FY10/11 of .0020.  A. Hitchcock seconded the motion.  The motion was passed unanimously.

OTHER BUSINESS

None presented at this time.

The Emergency Board meeting was adjourned at 5:35 PM.

H. McKinlay, D. Mahoney and L. Drummond departed at 5:35 PM.

EXECUTIVE SESSION

Thomas “Hank” Pelkey made a motion and seconded by Thomas Hooker to go into Executive Session for a discussion of Personnel matters.  In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for Personnel matters at 5:38 PM.

The Select Board came out of Executive Session at 5:52 PM, with no action taken.

The meeting adjourned at 5:52 PM.

The next regularly scheduled Select Board meeting will be held on August 4, 2010

Respectfully Submitted,

Linda Drummond

Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

________________________________

Allen Hitchcock, Vice Chairman

__________________Absent_______

W. Joseph Gagnon, Selectman

______________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 7:27PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present:  Kit Hudson, Shawn Erickson, Bruce Paynter, Anita Paynter, Helen McKinlay, Don Nickless, Amy Loomis, Trish Lewis, Tom Carrara, John Haverstock, and Kelly Giard, Recording Secretary.

MINUTES

The minutes from the July 7, 2010 meeting; July 7, 2010 special meeting; July 7, 2010 Dog Hearing; July 14, 2010 special meeting were reviewed and signed with no corrections.

ORDERS

The Orders in the amount of $473,782.10 for FY ’10; $6,064.03 for FY ’11; and payroll in the amount of $14,957.58 were signed with the following comments:

J. Gagnon inquired about the expense for “DMV renewals lost”.  J. Haverstock reported that this was for vehicle registrations that were lost in the mail.

J. Gagnon inquired about the purchase of Deluxe Checks.  J. Haverstock reported that this is just the name of the checks that are used in the offices.

A. Hitchcock inquired about the payment of $380.00 to Top Dog and inquired if the quality issues have been corrected.  J. Haverstock indicated that he has spoken with the owners of Top Dog and hopefully the issues have been resolved.

J. Gagnon inquired about the payment of $97.00 for the Ford F350 for an oil change.  J. Gagnon inquired of S. Erickson if oil is being purchased in bulk.  S. Erickson indicated that this oil change was for the first oil change and any further oil changes will happen at the Highway Garage and that the oil is purchased in a 55-gallon drum.

L. Weeden inquired about the expense to Crystal Rock Water for the highway cooler.  J. Haverstock reported that a plumber has been contacted, however, has not given an estimate for the installation of a fountain at the Highway Garage.  J. Haverstock will research alternatives and report back.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The Sewer Bond vote passed 124 – 37 with a passage rate of 77%.  The Water & Sewer Commission conducted their meeting following the vote and notices have gone to affected parties.
• The water project will include temporary patch paving in the area of Arch, Mechanic and Pleasant Streets.
• The Whipple Hollow Road water main replacement will be completed by October 1, 2010.
• There are about 15 meters to be installed. Some of these have been scheduled and others will be addressed on a case by case basis.
• The Vermont Youth Conservation Corps will be in Pittsford next week working on the banks of Sugar Hollow Brook at the Recreation Area and at the culvert on the south side of Depot Hill Road.  This crew is from the Rutland area.
• The newsletter will be out for delivery at the end of July.
• There will be a staff meeting on July 22, 2010 at 9:00 AM and members of the Select Board are invited to attend.

PUBLIC COMMENT:

Tom Carrara indicated that he would like to see a public statement given to all residents indicating that the entire Town is responsible for the indebtedness of any projects voted by bond.  A. Hitchcock indicated that this is clearly stated when the vote is advertised.

OLD BUSINESS:

Continued Discussion /Setting Tax Rates:

H. McKinlay presented a proposal of various tax rates.  T. Pelkey reported that there would be $353,550 plus $2,600 in interest, as voted on at Town Meeting.  The current fund balances will allow for a return of $120,000, and still maintain the State recommendation of a 15% ($180,000) General Fund balance carry-over.  There is currently $30,464.04 available in the Village Fund.

Motion by J. Gagnon and seconded by T. Hooker to set the General Tax Rate at 0.1196.  Motion passed unanimously 5 – 0.

Motion by A. Hitchcock and seconded by L. Weeden to set the Highway Tax Rate at 0.2209.  Motion passed unanimously 5 – 0.

Motion by T. Hooker and seconded by J. Gagnon to set the Voter Appropriations at 0.0295.  Motion passed unanimously 5 – 0.

Motion by T. Pelkey and seconded by T. Hooker to set the Village Tax Rate for the current year only at 0.000.  D. Nickless inquired if this fund covers the lighting in the village.  T. Pelkey explained that this fund covers the lighting and sidewalk repairs and that this rate would only cover FY11.  J. Gagnon inquired if the surplus was due to the sidewalk repairs not completed.  J. Haverstock reported that this work was included in the Highway Budget.  Motion passed unanimously 5 – 0.

Motion by A. Hitchcock and seconded by T. Hooker to set the Town School rate at .3699 for the residential rate and 1.4197 for the non-residential rate.  H. McKinlay indicated that this rate is set by the State and that the Town has no control over this rate.  Motion passed unanimously 5 – 0.

H. McKinlay exit at 7:51 PM.

Consideration of Potential Wood Chipper Purchase:

J. Haverstock reported that there were bids for a wood chipper included in the packets for review.

S. Erickson indicated that there was no reason not to purchase the machine that had the lowest bid ($24,000), as he believes that the machines are comparable.  There were some various demonstrations for the Highway Department staff.

L. Weeden inquired about the delivery lead time.  S. Erickson indicated that the delivery would be immediate as bids were based on demo models.

Motion by T. Hooker and seconded by L. Weeden to purchase the Altec machine for $24,000.

A. Hitchcock inquired if there was sufficient funding available in the Highway Capital Equipment Fund.  J. Haverstock indicated that there was sufficient funding available.

L. Weeden expressed that it may have been better to purchase from an in-state supplier.

J. Gagnon indicated that he would have liked to have seen a “municipal partnership” to share purchase and maintenance costs.

Motion passed unanimously 5 – 0.

Continued Consideration of Application to Renew Salvage Yard Permit – R. Brown & Sons, Inc.

J. Haverstock reported that the application has been updated per request of A. Hitchcock at a previous meeting and included in the packets for review.

Motion by A. Hitchcock and seconded by T. Hooker to accept the application as presented.

Consideration of Implementing a Resident Survey:

L. Weeden indicated that she can not see spending in excess of $10,000 to conduct this survey and that if there is a concern from a resident, they should contact any member of the Select Board.  The Board agreed with this thought.

Appeal of Dog Hearing Ruling:

T. Pelkey explained that a letter has been received appealing the Laura Smart dog hearing order.  There were 3 letters included in the packets for review.

T. Pelkey indicated that he has spoken with neighbors, and there have been no further issues since the removal of the ‘male’ dog.  T. Pelkey indicated that he has spoken with various individuals who all have indicated that this particular breed of dog make “excellent pets”.  T. Pelkey indicated that he has spoken with Mr. Gladski, who participated in the previous hearing, and indicated that there have been no noise issues since the hearing.  J. Haverstock indicated that he has spoken with the other complainants, who have also indicated that there have been no issues.

Motion by T. Pelkey and seconded by T. Hooker allow a 60-day moratorium on the removal of ‘Angel’, however, the dog must be under control of the owner at all times, and if the barking begins again, the moratorium will be voided.

L. Weeden inquired if ‘Angel’ was the dog that was admitted to barking and chasing deer.  T. Pelkey indicated that this is not the dog, that it was the ‘male’ that behaved in this manner.

J. Haverstock indicated that a letter was received from Cory Smart with regard to another female named ‘Ruby’.  T. Pelkey agreed that the moratorium should apply to “Ruby” as well.

Motion passed unanimously 5 – 0.  J. Haverstock was instructed to phone Ms. Smart, as well as follow up with a letter.

A. Hitchcock indicated that if there are issues, then the 60 day time period will be void and the previous order will be in effect and that the communications should be specific.

NEW BUSINESS:

Budget Status Report:

J. Haverstock reported that expenses in the General Fund for Fiscal Year 2010 are at

98.5 % of budget and in the Highway Fund expenses are at 79 % of budget.

Consideration of Interim Zoning Ordinance:

Motion by A. Hitchcock and seconded by T. Hooker to adopt the Proposed Zoning Ordinance as presented with minor changes that were discussed in the Public Hearing that preceded this Select Board Meeting.

T. Pelkey asked the members of the Planning Commission to clarify concerns that were expressed by Mr. Hudson in the Public Hearing.

D. Nickless inquired if the Select Board agreed to the chart that discussed the PRD.  D. Nickless indicated that this proposed Ordinance was not written against Mr. Paynter, and that there is no focus on any one individual’s needs within the Town or the Village.

There were several properties discussed with regard to the PRD’s.

J. Gagnon inquired if it was possible to change the Route 7 section north of the Village to the Brandon Town Line to be “commercial”.  D. Nickless indicated that this would require additional hearings.

D. Nickless indicated that there have been businesses that have failed south of Town and that the proposed Ordinance restricts sprawl, as recommended by other consulting entities.

J. Haverstock indicated that this Ordinance will need to be reviewed by the Planning Commission for an updated version, within 2 years.

The motion passed 4 – 1 (Gagnon).

A. Hitchcock expressed his thanks to the members of the Planning Commission for undertaking this difficult and prolonged task.  D. Nickless expressed thanks to Amy Loomis for her dedication to this project.

S. Erickson exit 8:23 PM; A. Loomis exit 8:24 PM; D. Nickless exit 8:29 PM.

Report on Activities of the Water & Sewer Commission:

A. Hitchcock reported that the Sewer Bond Vote passed and that the Commission met with engineer Mike Smith following the bond vote.  Mr. Smith indicated that the design  documents will be finished in early August.  The work at the Wastewater Treatment Facility will hopefully be done in the Fall of 2010 and the work on the sewer lines and Elm Street pump station will occur in the Spring of 2011.  The paving will occur under the sewer project costs.

OTHER BUSINESS

None presented at this time.

EXECUTIVE SESSION

J. Haverstock reported that there are contractual issues (involving Union negotiations), and a personnel matter (that will remain confidential) thus recommending Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for contractual issues where premature knowledge would be damaging to the Town, and personnel matters at 8:34 PM.   The motion was unanimously passed.  J. Haverstock was invited to remain for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of Contractual and Personnel at 8:34 PM.

The Select Board came out of executive session at 8:59 PM with no action taken.

The next regular meeting will be held on August 4, 2010.

Respectfully Submitted,

Kelly Giard, Recording Secretary

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Linda Weeden, and Thomas Hooker.

Also present:  Helen McKinlay, Shawn Erickson, Kit Hudson, Bill Drummond, Trish Lewis, Bruce Paynter, Anita Paynter, Amy Loomis, Linda Drummond, Don Nickless, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary

The purpose of this meeting is a Public Hearing for comment on the proposed Zoning Ordinance adoption.

J. Haverstock indicated that Amy Loomis, Zoning Administrator, has been working with the members of the Planning Commission, Rutland Regional Planning Commission, and Legal Counsel to adopt the proposed Zoning Ordinance.  J. Haverstock reported that there were warnings posted in Town and in the local newspapers and the notice was read aloud.

A. Loomis indicated that the Zoning Regulations that are currently in use (1989) are very outdated. The proposed Ordinance is based largely on the 2005 Ordinance.  Some of the minor changes include the inclusion of the Zoning Map, clarification of some definitions, and update of some FEMA regulations.

T. Pelkey accepted the Proposed 2010 Draft Zoning Regulations into the record as ‘Exhibit A’.

PUBLIC COMMENT:

Mr. Hudson asked for clarification with regard to residential development and felt a conflict existed between the Town Plan and the proposed Ordinance on strip development and cluster development.  A. Loomis explained that the PRD (Planned Residential Development) is included in a separate section and explained the differences.  Much discussion on this topic followed.

Bruce Paynter inquired what the “emergency” was to justify adoption of an interim ordinance.  D. Nickless explained that there was no “emergency”, however, that there were no effective regulations in place at this time.

A. Hitchcock presented a list of items that needed clarification to the members of the Planning Commission and Zoning Administration for their review.

J. Haverstock indicated that this proposed Ordinance would also be discussed at the regularly scheduled Select Board meeting.

T. Pelkey closed the public hearing at 7:22 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

__________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:00PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present:  Linda Drummond, Helen McKinlay, John Weeden, Jack Rogers, John Haverstock, and Kelly Giard, Recording Secretary.

PUBLIC COMMENT:

None presented at this time.

NEW BUSINESS

The purpose of this meeting was the setting of the tax rate.

J. Haverstock gave a history of the rate.  The proposal includes the $353,550 that was agreed to be paid back to the taxpayers.
T. Pelkey inquired about the carry-over amount that was proposed.  There should only be roughly $180,000 left in the General Fund balance, according to the auditors due to the calculations based on State formulas.

There was much discussion concerning the setting of the tax rate. H. McKinlay noted that any year-end General Fund balance was not yet audited.  H. McKinlay indicated that all the invoices that have been received through her office have been processed.  L. Drummond indicated that there is roughly $90,000 in bills to be paid with regard to the Fiscal Year 2010.

There was much discussion concerning the amount to be returned to the Taxpayers for this current year.  The members agreed to table this matter until the July 21, 2010 meeting so all folks involved could research the information necessary to make this decision.

Jack Rogers reported that the Grand List is slightly lower than in the past year due to the decrease value in the personal property that is taxed.

OTHER BUSINESS:

The Findings of Fact in regard to the Smart Dog Hearing were signed with no corrections.

The Water & Sewer packets will be distributed on Thursday, July 14, 2010 and the Select Board packets will be distributed on Monday, July 19, 2010.

Bruce Paynter has submitted a proposal for the purchase of used sound equipment.  The proposal is roughly $589.90 for 7 microphones, stands and a mixing board.  This equipment will be used by all Boards/Commissions and will be permanently located in the Conference Room.  The members agreed unanimously to purchase this equipment.

EXECUTIVE SESSION

J. Haverstock reported that there are contractual issues (Union negotiations) thus recommending Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for contractual issues that may be jeopardized by public disclosure at 6:26 PM.   The motion was unanimously passed.  J. Haverstock was invited to remain for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of Contracts at 6:26 PM.

The Select Board came out of executive session at 6:30 PM with no action taken.

The next regular meeting will be held on July 21, 2010.

The Special meeting adjourned at 6:27 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:00PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present:  Stan Rhodes, Jim Hall, Kit Hudson, Byron Hathaway, John Weeden, Bruce Paynter, Anita Paynter, John Haverstock, and Kelly Giard, Recording Secretary.

PUBLIC COMMENT:

None presented at this time.

MEETING WITH MEMBERS OF THE RUTLAND TOWN SELECT BOARD TO DISCUSS EMERGENCY PROTECTION FOR PROPOSED SUBDIVISION IN PITTSFORD:

Stan Rhodes, Chairman of the Rutland Town Select Board and Selectman Jim Hall were present to discuss a proposed 202 acre subdivision on the Grace property.  Mr. Rhodes and Mr. Hall both serve on the Inter-Municipal Committee for Rutland Town.

Mr. Rhodes presented a map that indicated the only access for any form of fire or road maintenance response.

Mr. Rhodes indicated that there are currently 2 lots subdivided at this property.

Mr. Rhodes indicated that the response time for Pittsford Fire Department would be too lengthy and assumes that Rutland Town would be called upon.

Mr. Rhodes also indicated that there is also another property that is in the same situation with access roads being in Rutland Town and the property is actually in Pittsford.

Mr. Rhodes explained that one request is that Rutland Town be advised to any official action taken by Pittsford with regard to the Grace property.  There was much discussion regarding the access road and the other properties involved in the access issue.

The members of the Select Board agreed to communicate and provide any information as it becomes available.

OTHER BUSINESS

None presented at this time.

EXECUTIVE SESSION

None required at this time.

The Special meeting adjourned at 6:17 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present:  Kit Hudson, Shawn Erickson, Bruce Paynter, Anita Paynter, John Weeden, Tom Carrara, John Haverstock, and Kelly Giard, Recording Secretary.

MINUTES

The minutes from the June 16, 2010 meeting were reviewed and signed, with no corrections.   The minutes from the Special Select Board meeting of June 21, 2010 meeting were signed with no corrections.

ORDERS

The Orders for June 29, 2010 in the amount of $43,444.25 were signed on 6/29/10.  The orders signed at this meeting were:  FY’10 in the amount of $11,810.67; FY ’11 in the amount of $62,810.97; and payroll in the amount of $11,866.44 were signed with the following comments:

J. Gagnon inquired about the expense of $5,990 for the Florence Well.  A. Hitchcock explained that this was to clean, flush and repair the well, while the well pump station was being upgraded as part of the Water Project.  L. Weeden inquired if this maintenance was payable as part of the project.  J. Haverstock indicated that the Town was paying for this work outside the water project because this was not part of the project, but rather just maintenance.

J. Gagnon inquired about the expense of $5,000 expense to The Bus.  J. Haverstock indicated that this is the annual “contribution” from the Town.

J. Gagnon inquired about the City Tax of $25,461.23.  J. Haverstock reported that this is in support of the Courthouse, etc.

J. Gagnon inquired about the expense of $4,467.78 for tanker repair.  T. Hooker explained the work that was performed on this fire equipment.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The Water Project is nearing completion.  There have been some issues with the meter installations and the paving which were discussed.  There will be a meeting of the contractors on July 13, 2010 at 1:00 PM and 2:00 PM.  The work on Whipple Hollow Road will be delayed and completed no later than October 1, 2010.
• There will be a bond vote concerning the proposed Sewer project.  The bond amount is $1,970,000.00.  There will be informational meetings held on July 13, 2010 and July 19, 2010 beginning at 6:30 PM at Lothrop Gym.  There will be a townwide mailing to be sent to all residents explaining the project.
• The permits have been signed and the garage project can begin once the appeal time has passed.
• The Hilltop Tavern alcohol permit for outside consumption was denied by the State.
• The Vermont Youth Conservation Commission will be in Pittsford working on two projects.  These projects include the Sugar Hollow Brook erosion and erosion caused by the discharge of a culvert on the south side of Depot Hill Road.
• The draft Zoning Regulations will be reviewed at the July 21, 2010 meeting.  These regulations were drafted by Amy Loomis, will input from Don Nickless, the Rutland Regional Planning Commission, and Legal Counsel.  Members of the Planning Commission will be present for discussion.
• The Summer newsletter deadline is July 10, 2010.

Kit Hudson inquired about the effect of the Zoning Regulations. Bruce Paynter indicated that these may be Interim Regulations as they would otherwise require hearings of the Planning Commission and the Select Board.  J. Haverstock reported that the current regulations in effect are dated 1989.

PUBLIC COMMENT:

Bruce Paynter stated that the proposed Zoning Regulations are in conflict with the Town Plan.  The issues concern Rights of Way within the Village.

OLD BUSINESS:

Review of Vehicle/Equipment Replacement Program:

Shawn Erickson had presented his proposal for review.  A. Hitchcock indicated that he would like to see both documents (list of vehicles/equipment and estimated replacement costs) combined so the information is available in one location.  J. Gagnon indicated that the funds should be available when a piece of equipment is due to be replaced and it is unfair to replace “needed or not”.  J. Gagnon also expressed that there should be a “cap” on the fund.

Consideration of New Town Policies:

The Fraud Prevention, Employee Rules of Conduct, Burning Permit Policy, and Investment Policy were presented for consideration.

L. Weeden inquired if the Police employees are “punching a clock” as had been discussed at a prior meeting during Public Comment.  J. Haverstock indicated that he has not spoken with Constable Warfle concerning this topic.  L. Weeden also inquired if a burn permit can be issued at any time of year, or if they are unnecessary if there is adequate snow cover.  T. Pelkey indicated that the auditors are more concerned with the Fire Warden’s Compensation than the details of issuing permits.  There was discussion to rename this policy as “Fire Warden Compensation Policy”.  The Select Board members were in agreement with this suggestion.

Motion by L. Weeden and seconded by A. Hitchcock to accept the Fraud Prevention Policy.  Motion passed 4 – 0.  J. Gagnon abstained.

Motion by J. Gagnon and seconded by T. Hooker to accept the Employee Rules of Conduct.  Motion passed unanimously 5 – 0.

Motion by A. Hitchcock and seconded by L. Weeden to accept the Fire Warden Compensation Policy.  Motion passed 4 – 0.  J. Gagnon abstained.

Motion by T. Hooker and seconded by A. Hitchcock to accept the Investment Policy.  Motion passed unanimously 5 – 0.

J. Gagnon indicated that the burn permit requirements need explaining.

Execution of Maintenance Agreement with State’s Agency of Natural Resources for Railroad Line Repairs:

J. Haverstock indicated that he has had no recent communication with ANR, however, explained the last proposal.  A. Hitchcock inquired if this agreement only covered Depot Hill.  J. Haverstock reported that this is exclusive to the crossing at Depot Hill, in the area of the Transfer Station.  T. Pelkey indicated that if ANR is contemplating this work, that it would be nice for the cooperation is returned.  J. Gagnon inquired if this agreement would involve any work by the members of the Highway Department.  J. Haverstock indicated that he is not anticipating any involvement of the Highway Department.

A. Hitchcock recommended that this topic be tabled until the July 21, 2010 meeting.  Members agreed.

T. Carrara inquired if there has been a light installed at the OMYA crossing.  S. Erickson indicated that this has not been installed.

T. Carrara inquired if there could be more maintenance in the “landing” of the trucks on the other side of the tracks.

NEW BUSINESS:

Budget Status Report:

J. Haverstock reported that General Fund expenses for FY2010 are at 97 % of budget and expenses for FY2010 for the Highway Fund are at 79 % of budget.  A. Hitchcock inquired if there would be “carry-over” from the Highway Fund.  S. Erickson and J. Haverstock explained that some of the previously proposed paving projects were put on hold due to the Water project.

Report on Activities of the Water & Sewer Commission:

A. Hitchcock reported that the meter installations are almost complete, however, there are some service line pipes that have broken and others are in poor condition.  There are some cases that are a hardship to the residents and these situations will be handled and resolved on a case by case basis.  The paving of Arch, Mechanic, and Pleasant Streets are dependent on the passage of the proposed Sewer Bond.  T. Hooker indicated that there have been complaints of excessive dust on these streets.  The responsibility for this was discussed with S. Erickson and these areas will be treated accordingly.

Kit Hudson inquired whether the billing would occur based on usage or units.  A. Hitchcock explained that this is metered watered and will be billed on usage.

Review of Paving Bids:

The bids for paving were opened on June 30, 2010 at 11:00 AM.  The results of this opening were included in the packets for review.

Motion by J. Gagnon and seconded by A. Hitchcock to accept the proposal from Wilk Paving in the amount of $59.98 per ton.  Motion passed unanimously 5 – 0.

S. Erickson exited at 7:28 PM.

T. Pelkey recessed the Select Board at 7:29 PM to hear a dog complaint.

Consideration of Application to Renew Salvage Yard Permit:

J. Haverstock reported that this application was for the R. Brown & Son property.  A. Hitchcock indicated that the permit does not list an area and that the conditions should be reviewed.  The members of the Select Board agreed to table this application until  more information is submitted.

Discussion of Potential Resident Survey:

J. Haverstock explained that Montpelier had hired a consulting firm to conduct a resident satisfaction survey for them in the past, at a cost of roughly $10,000.  There was discussion concerning this exercise and the members of the Select Board tabled the topic.

Set a Tax Rate for FY 2011:

This item was tabled until July 14, 2010.

OTHER BUSINESS

Bruce Paynter inquired if there was a possibility for purchasing microphones for sound clarity for the PEG TV audience.  T. Pelkey indicated that this would be helpful and could be considered in the future.

EXECUTIVE SESSION

J. Haverstock reported that there are Union contractual issues and legal issues to consider thus recommending Executive Session.

T. Hooker made a motion and seconded by J. Gagnon to go into Executive Session for legal issues where premature knowledge would be damaging to the town, and contractual issues that may be jeopardized by public disclosure at 8:03 PM.   The motion was unanimously passed.  J. Haverstock was invited to remain for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of Legal and Contractual at 8:03 PM.

The Select Board came out of executive session at 8:59 PM, with no action taken.

The next regular meeting will be held on July 21, 2010.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Joseph Gagnon, Thomas Hooker, Linda Weeden, and Allen Hitchcock.  Also present:  John Weeden, John Haverstock, Wayne Giard and Kelly Giard, Recording Secretary

TOWN MANAGER’S REPORT:

There was no report.

PUBLIC COMMENT:

None presented.

OLD BUSINESS:

Consideration of Sewer System and Wastewater Treatment Facility Upgrade Project:

J. Haverstock gave an overview of the project and indicated that this project would correct some of the infiltration of stormwater/groundwater into the sewage allocation system which flows into the Wastewater Treatment Facility (WWTP); replace the Chlorine Contact Chamber with two chambers, thus, making it possible to take one chamber off line for proper cleaning and maintenance; safer sludge handling and replacement of one pump station that is beyond repair.  The final price, as presented by the engineer, Mike Smith, from Weston & Sampson, is $1.97 million, causing an impact of roughly $163 per year per rate payer for the term of the loan.  J. Haverstock explained that the State of Vermont is trying to impose penalties of $24,500 for post discharge permit violations.

A. Hitchcock explained that there was faulty engineering that occurred with the past WWTP project and there was a settlement received.  The proposed system could include digester covers to prevent icing during colder months.  There was some discussion in the past about replacing the Depot Hill pump station, as is being proposed with the Elm Street station.  However, Depot Hill will be able to be temporarily repaired by staff.

L. Weeden inquired if the sludge will still need to be trucked out for final disposal.  A. Hitchcock explained that this would still need to be trucked out, however, the proposed system will be a safer system and will not use the same form of hook-up of the hoses as are currently used.  The current system has had some issues recently and the State is aware of the spill of roughly 500 gallons last summer which contributed to the amount of the State’s proposed fine.  L. Weeden inquired if the bagger has been posted for sale.  J. Haverstock indicated that the listing has not been posted on-line as yet.  L. Weeden inquired if there was any possible discussion regarding the penalties from the State.  J. Haverstock indicated that there will be a meeting held on June 10 with representatives from the State, Allen Hitchcock (representing the Select Board and the Water & Sewer Commission), Bob Berardo (as Plant Operator), John Haverstock, and Mike Smith (engineer from Weston & Sampson).

A. Hitchcock indicated that the sewer budget has been inadequate to meet operation costs for a long period of time and this project should help with this in many ways.  J. Haverstock indicated that the rate payers will pay for the upgrade debt through their rates, however, all voters are eligible to vote on the project.

T. Hooker inquired if the Plains Road could be included as there have been issues with blockages there for a long time.  J. Haverstock indicated that he has asked Mr. Smith for this information and is awaiting his answer.  This portion may qualify to be done if contingency funds are available.

J. Gagnon inquired if this project would correct the infiltration problem.  A. Hitchcock indicated that Elm Street and Arch Street show the largest leaks.  J. Haverstock indicated that there has been smoke testing, TV imaging and manhole inspections done earlier in the engineering portion to determine the worst leaks.

A. Hitchcock indicated that with the impending Route 7 project, that the manholes on this portion of road have not been addressed.  J. Haverstock indicated that there was a manhole inspection on Arch Street, during a rain storm, and the engineer could see the water follow the tire “grooves” down the street and run into the manholes.

A. Hitchcock wanted to thank Bob Berardo for his work in helping with this project.

Motion by A. Hitchcock and seconded by T. Hooker to accept the resolution as presented.  Motion passed 5 – 0.

Approval of Warning of Special Town Meeting:

J. Haverstock indicated that the Water & Sewer Commission set the dates of July 20, 2010 to hold the special bond vote from 10 AM – 7 PM, with informational meetings to be held on July 13, 2010 and July 19, 2010 at 6:30 PM at the Lothrop Gym.

Motion by J. Gagnon and seconded by L. Weeden to accept this schedule.  Motion passed 5 – 0.

Approval of Ballot Language:

Motion by T. Hooker and seconded by A. Hitchcock to accept the ballot as proposed.  Motion passed 5 – 0.

OTHER BUSINESS

None presented at this time.

EXECUTIVE SESSION

None necessary at this time.

The next meeting will be held on June 16, 2010.

The meeting adjourned at 6:56 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

Thomas Hooker, Selectman

_________________________________

Linda Weeden, Selectman