The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Ethan Swift, Roy Shiff, Peggy Armitage, Jim Rademacher, Ann Rademacher, Tom Carrara, Mary Shaw, Vanessa Mills-Holmquist (6:50 PM), Stephanie Kennedy, Mrs. Norford, Bev Peterson (6:50 PM), Lisa Wright-Garcia, Rep. Butch Shaw (7:04 PM), John Haverstock and Kelly Giard, Recording Secretary

MINUTES

The Select Board minutes from the April 18, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $74,971.98 (General Fund) and $11,125.24 (Payroll) were approved, with the following discussion:

A. Hitchcock inquired about the expense for vault shelving.  J. Haverstock reported that this was previously approved to assist in making the Town Clerk’s Office more efficient and organized and the expense was for shelving for both the upstairs and downstairs vault units.  There were several bids that were sought and this expense was the result of the lowest bid.

J. Gagnon inquired about the expense for the Kendrick Dam.  J. Haverstock reported that this was for study fees.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• The water project in the area of the Town Green is nearly complete with clean-up to occur.  There will be a grant funding evaluation and there may be some funds remaining to pave Mechanic Street with the remaining funds.
• The sewer project has approximately 100’ of new pipe remaining to be laid in the area of Kamuda’s and Elm Street.  Following this work, the Elm Street pump station will be finished.  There will be a review of the Grant Funds, and the “pending” projects will be reviewed and considered.
• A VTrans Structures grant has been received to cover 90% of culvert replacement work on Meadowlake Drive, which has had some issues and concerns over the years.
• The meeting with Reunion Power has been rescheduled from June 6 to May 24, due to scheduling conflicts at the gym.  Bev Peterson has requested that Justin Lindholm be allowed to speak at the next meeting for approximately 30 minutes.  There will also be an open house at the Sheffield Windfarm site on May 31.  Residents are encouraged to visit the Public Service Board website to review the Citizens Guide with regard to Act 248 procedures.
• Paving bids are being sought for Depot Hill Road and Kendall Hill Road.
• The Town Manager visited the Zero Sort facility and information was included in the packets for review.
• Dan Adams will begin construction on the attic insulation project on May 3.  Mr. Adams will also be submitting a bid for the reconfiguration of the Town Clerk’s Office, as well as the proposed Police Department Office construction.
• The Way-To-Go Commuter Challenge will occur during the week of May 14 – 18.  Residents are encouraged to walk, bike, carpool or use the public transportation buses to commute to the workplace.
• Green-Up Day will be held on May 5.  Randy Adams has the green bags for collection and residents are asked to deliver the bags to the Municipal Offices and enjoy refreshments supplied by OMYA and Keith’s Country Store.
• Representatives will be present at the May 16 meeting to discuss the proposed Farmers’ Market.

PUBLIC COMMENT

Jim Rademacher discussed a recent meeting that was held at VELCO, at which there was discussion of a 20-year power plan.  Part of the discussion was concerning the proposed wind towers.

Stephanie Kennedy, Lisa Wright-Garcia, Vanessa Mills-Holmquist, and Bev Peterson were present to express their concern and opposition to the proposed wind farm.

Tom Carrara inquired if the “NO PARKING” markings would be done in the area of Kamuda’s Market following the sewer project.  Tom Hooker indicated that the markings would assist the Fire Department to keep the area open in the event they are needed in the Elm Street area.  J. Haverstock will check into having the markings done.

Tom Carrara inquired if there were bids sought for the work to be done on the Depot Hill Road.  J. Haverstock indicated that the bids for paving are currently being advertised and there is some construction work that will be done by the Highway Department staff.

OLD BUSINESS

Update on Potential Kendrick Dam Demolition Project:

Ethan Swift and Roy Shiff were present to discuss the potential demolition of the Kendrick Dam.  The power-point discussion revealed that there is cost estimate of $120,000 for the demolition, with funding sources discussed.  A unanimous decision of the Select Board was to continue to seek funding for the project.  There is a copy of the report available for review from the Town Manager.

.

NEW BUSINESS

Legislative Update – Butch Shaw:

Rep. Shaw was present to discuss some progress in the Legislature.  Rep. Shaw reported that the Governor is expected to sign a bill on Monday, May 7, 2012, that will include the Vermont Revolving Drinking Water Loan Fund for residences that are involuntarily removed from a municipal potable water system.  The Town would request and administer the funds and a successful bond vote will be required.  Rep. Shaw encouraged the Select Board to seek the funds.  The Select Board members agreed that the funds should be sought by both the Water & Sewer Commission and the Select Board.  There was discussion that there was other funding sources available and the re-payment options.

OTHER BUSINESS

A motion by T. Hooker and seconded by A. Hooker to sign the Dog Warrant document that will allow the Police Chief to enforce dog licensing.  Motion passed unanimously 5 – 0 and the document was signed.

Tom Carrara inquired about the status of the Casella/Rowe Gravel Pit.  A. Hitchcock reported that there was an Act 250 hearing held and there were positions requested and there has been no decision at this point.

BUDGET STATUS UPDATE:

J. Haverstock reported that the General Fund revenues are at 92% of budget; General Fund expenses are at 78% of budget; Highway revenues are at 108% of budget(largely due to Tropical Storm Irene and the FEMA reimbursement); and Highway expenses are at 93% of budget.

EXECUTIVE SESSION

J. Haverstock reported that there is a Contractual Issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for contractual issue where premature knowledge would be damaging to the Town, and that may be jeopardized by public disclosure at 7:54 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of contractual matter at 7:54 PM.

The Select Board came out of Executive Session at 8:00 PM, with no action taken.

The meeting was adjourned at 8:00 PM.

The next meeting will be held on May 16, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

 W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

               Thomas Hooker, Selectman

Select Board

April 4, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Lucia Suarez, Chris Beitzel, Thad Poremski, Sonny Poremski, Melvin Aldrich, Carol Aldrich, Bev Peterson, Allen Mills, Thom Christianson, Randy Adams, Vanessa Mills Holmquist, Sandy Gagnon, Mamie Rasmussen, Stephanie Kennedy, Ferne Faivre, Matt Harvey, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary.

MINUTES

The Select Board minutes from the March 21, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $31,645.49 (General Fund) and $9,907.89 (Payroll) were approved and signed with the following discussion:

A. Hitchcock inquired about the expense for $150 to Bernie Webster Plumbing and Heating.  J. Haverstock explained that this was an expense to deal with a blockage originating with Town infrastructure.

J. Gagnon inquired about the multiple expenses for ski refunds.  J. Haverstock indicated that this was due to the warmer than usual weather causing the ski area to close early.  There was no loss in revenue to the Town.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• The water project work in the area of the Village Green is expected to begin on April 20.
• The sewer project work resumed on April 2.  This is for the construction of the new sewer line from the Fire House up Arch Street to the intersection of Elm Street and Route 7, as well as the final construction work on the Elm Street pump station.  The paving to Arch and Pleasant Streets will be in August.
• The new Highway truck has been ordered.  The unsuccessful bidders were notified, as well.
• There will be a Staff Meeting on April 5 at 9:00 AM.
• The deadline for the next issue of the Newsletter is April 15, with items directed to Linda Drummond.
• There will be fireworks training at the Fire Academy on April 18 from 3:00 PM – 4:00 PM.

PUBLIC COMMENT

Mr. Aldrich, Bev Peterson, and Allen Mills spoke regarding concerns about the proposed wind power project.  T. Pelkey asked residents with concerns about the proposed project approach the Select Board with their concerns in writing, so that information can be researched prior to any answers being made publicly.  Mrs. Aldrich read page 16 from the Town Plan that speaks about wind power.

Tom Carrara inquired the status of the Harrison (currently Graham) house on Plains Road that burned some time ago.  J. Haverstock indicated that this item was included on the agenda for discussion.

OLD BUSINESS

Farmers’ Market Discussion:

Kelley Lyons was present to give an update on her efforts to develop a Farmers’ Market.  Ms. Lyons gave descriptions of the locations that are proposed, the requirements to begin such a market, and the hours of operation that are proposed.

There was much discussion concerning the location of the Town Green, as the Congregational Church owns a portion of the proposed property.  The Church Trustees will be meeting to discuss the proposal, and currently, the Church is “interested, but concerned” in participating in the project, according to Matt Harvey.

Ms. Gagnon and Mr. Harvey exited at 7:11 PM

Loan Closing Documents:

The Town Council recommended the signing of an additional sewer loan document resolution.  The members of the Select Board signed this document.

NEW BUSINESS

Burn Permit Discussion:

Mamie Rasmussen was present to discuss the Town Ordinance regarding burn permits.  Ms. Rasmussen believes that the ordinance should include a statement indicating that the landowner has the right to deny a tenant from burning.  T. Pelkey indicated that the Ordinance would be reviewed and changes, if any, will be properly warned.

Discussion of Recreation Area Fees:

Randy Adams was present, representing the Recreation Committee, requesting an increase in the recreation area fees for the next year.  The Committee would like to set the fees as previously stated in 2011, with the exception of increasing the season pass fees by $5 for both resident and non-resident.

Motion by J. Gagnon and seconded by A. Hitchcock to increase the seasonal pass fees for both residents and non-residents by $5.  Motion passed unanimously 5 – 0.

R. Adams gave an update on the Pittsford Day festivities.  The Recreation Department is recommending a 3-evening event (a Friday evening in June; a Saturday evening in July; and a Sunday evening in August).  The Recreation Committee requested that the Town designate the Pittsford Day Committee as a Town Entity and provide police coverage during the events.

Motion by A. Hitchcock and seconded by T. Hooker to designate the Pittsford Day Committee as a Town Entity and provide police coverage during the events.  Motion passed unanimously 5 – 0.

Discussion of Recreation Committee Appointments:

The Recreation Committee recommends the appointment of Kathy Shortsleeves as Vice Chairman and Rob Ketcham as Chairman.  Motion by A. Hitchcock and seconded by T. Hooker to appoint the recommendations as presented by the Recreation Committee.  Motion passed unanimously 5 – 0.

All guests except Tom Carrara and Lucia Suarez exited at 7:25 PM.

Request to Clear Private Property:

J. Haverstock indicated that Mr. McCuin has expressed concern over the Harrison

(currently Graham) property on  Plains Road.  J. Haverstock has contacted the Health Officer (Bruce Babcock), who was able to speak with the mortgage lender.  The bank will be taking formal title in the near future and will collect the garbage outside the structure and rehab or sell the property.  Mr. McCuin was notified of this information.

Consideration of Participation in “Way to Go” Commuter Challenge:

J. Haverstock read a resolution naming the week of May 14 – 18 as the “Way to Go” Commuter Challenge week.  Motion by T. Hooker and seconded by J. Cornell to sign the resolution.  Motion passed unanimously 5 – 0.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:34 PM.

The Board of Selectmen reconvened at 7:40 PM.

BUDGET UPDATE:

J. Haverstock reported that the General Fund expenses are at 74.5% of budget three-fourths of the way through the fiscal year; Highway expenses are at 88% of budget with revenues at 105% of budget.  The Highway variances are due to the FEMA funding received,  the unbudgeted expense to replace the Arch Street culvert, the mild winter, and an employee out on Workers Compensation.

EXECUTIVE SESSION

A. Hitchcock reported that there is a legal issue and a personnel issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town at 7:43 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and Personnel at 7:43 PM.

The Select Board came out of Executive Session at 8:00 PM, with no action taken.

The meeting was adjourned at 8:00 PM.

The next meeting will be held on April 18, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

 _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

Thomas Hooker, Selectman

Select Board Meeting

March 21, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman..

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Shawn Erickson, Melvin Aldrich, Carol Aldrich, Bev Peterson, Tom Carrara (6:36 PM), Dan Adams (6:53 PM), John Haverstock and Kelly Giard, Recording Secretary

MINUTES

The Select Board minutes from the March 5, 2012 special meeting and the March 7, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $27,097.01 (General Fund) and $12,902.95 (Payroll) were approved and signed, with the following discussion:

J. Gagnon inquired about the expense for Clearlane.   S. Erickson indicated that this was part of the committed amount and that the shed is not full. However, what is in there will be stockpiled for future use.

J. Gagnon inquired the expense for K-9 training.  J. Haverstock will research this expense.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• Chairman Pelkey, Moderator Harvey, and the Town Manager recently met to review Town Meeting.  They all agreed that the meeting ran smoothly.  A Hitchcock expressed concern about low turnout.
• The State portion of the Tropical Storm Irene repairs funding has yet to be received.
• Pittsford residents were victorious over Proctor in the Food Challenge to benefit the Food Shelf.
• There was a meeting with Otter Creek Engineering staff, Chairman Pelkey, Bruce Babcock, Shawn Hendee and the Town Manager with regard to the proposed Fire District #1 connection to the Golf Course and Pittsford Water System.
• There is a link on the website to keep the residents updated on developments related to Proctor Water.  A settlement has been reached regarding the legal case and details should be available on the site in the next couple of days.  Neighborworks has been in contact to discuss the possibility of providing loans for well drilling services.
• There has been some research to constructing a Police Office within the Municipal Offices.  A request for bids will be drawn up soon and advertised.
• The Act 250 hearing for Casella’s gravel pit has been postponed until April 26 at 9:00 AM at the site, then, returning to the Conference Room for discussions.
• There was information regarding the Select Board Institute included in the Select Board packets.  Any member that is interested in attending should contact the Town Manager.
• The Town Manager will be on vacation next week.

PUBLIC COMMENT

Mr. Aldrich spoke regarding his concerns of the proposed wind power project.  Mr. Aldrich spoke against the proposed project and explained concerns.

Ms. Peterson also spoke regarding her concerns about the proposed wind power project and her opposition.

Tom Carrara inquired if the lower end of Depot Hill Road pavement would be ground prior to paving.  S. Erickson indicated that there would be grinding to just above the Transfer Station and the remaining distance of road would be paved with a shim & overlay.

Tom Carrara also inquired why there would only be a 4” water line instead of an 8” water line on the Corn Hill Road if the proposed connection to Pittsford Water proceeds.  T. Pelkey referred this topic to the Water & Sewer Commission.

OLD BUSINESS

Review of Highway Truck Bids:

There were bids for the highway truck purchase included in the packets for review.  S. Erickson explained the benefits of having the current tandem truck.  S. Erickson also explained that there have been fuel mileage comparisons done between the single axle truck and the tandem truck.

Motion by A. Hitchcock and seconded by J. Gagnon to purchase a single axle truck.  Motion failed 2 – 3 (Pelkey, Cornell, Hooker)

Motion by T. Hooker and seconded by J. Cornell to purchase a tandem truck.  Motion passed 3 – 2 (Hitchcock and Gagnon).

There were 2 bids that were disqualified due to not meeting specifications.

There was discussion concerning the emissions on the International trucks.  There was also discussion concerning the possibility of a private sale of the used truck as opposed to trade-in opportunities.

Motion by T. Hooker and seconded by J. Cornell to purchase a tandem truck from Charlebois Truck for the amount of $99,282.  Motion passed unanimously 5 – 0.

Motion by J. Gagnon and seconded by T, Hooker to approve the purchase of the body for the new truck in the amount of $59,655.  Motion passed unanimously 5 – 0.

NEW BUSINESS

Review/Adoption of Winter Maintenance Policy:

This document was included in the packets for review.  Motion by T. Hooker and seconded by A. Hitchcock to adopt the policy as presented, subject to necessary updates.  Motion passed unanimously 5 – 0.

Shawn Erickson, Melvin Aldrich, and Carol Aldrich exited at 7:25 PM.

Review of Town Office Building Heat Loss Proposals:

There were bids included in the packets for review with regard to the Town Office Building Heat Loss proposals.

The contractors were discussed and their inclusions in the scope of work to be done.  Dan Adams explained that in order for redemption of Efficiency Vermont rebates and/or grants, another energy review would be necessary.  Mr. Adams offered to pay for the review.

Motion by A. Hitchcock and seconded by J. Gagnon to award the project to Dan Adams and to proceed with the project as presented.  Motion passed unanimously 5 –0.

Dan Adams and Bev Peterson exited at 7:39 PM.

Execute Certificate re:  Grand List Appeals/Suits:

The Select Board signed the Certificate as presented by the Listers, indicating that there were no appeals or suits with regard to the Grand List.

Potential Purchase of Used Air Compressor System for Fire Department:

T. Hooker explained that the air compressor is available from the West Rutland Fire Department as they purchased one with Federal grants.  T. Hooker explained that the compressor system is valued at $30,000 – $40,000 in new state.  The West Rutland Fire Department is offering this used compressor to Pittsford for $7,000.

Motion by A. Hitchcock and seconded by J. Cornell to purchase the used air compressor system from the West Rutland Fire Department for $7,000.  Motion passed 4 – 0 – 1 (Hooker).

Execute USDA Sewer Loan Documents:

Motion by T. Pelkey and seconded by T. Hooker to execute the USDA sewer loan documents.  Motion passed unanimously 5 – 0.  The documents were signed.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:48 PM.

The Board of Selectmen reconvened at 7:50 PM.

EXECUTIVE SESSION

J. Haverstock reported that there is a personnel issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for personnel issues where premature knowledge would be damaging to the Town, and for contractual issues that may be jeopardized by public disclosure at 7:53 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or persons involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and personnel at 7:53 PM.

The Select Board came out of Executive Session at 8:06 PM, with no action taken.

The meeting was adjourned at 8:06 PM.

The next meeting will be held on April 4, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

 _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

 W. Joseph Gagnon, Selectman

_________________________________

Jane Cornell, Selectman

_________________________________

Thomas Hooker, Selectman

March 7, 2012

The meeting was called to order at 6:30PM by John Haverstock, Town Manager.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, and Jane Cornell.  Absent:  Thomas Hooker.

Also present:  Dorothy Parkinson, Greg Edwards, Todd DuGuay, Wendy Pelletier, Aaron Guyette, Minga Dana, Kenneth Mansfield, Peg Rawlings, Laura Chase, Richard Dayton, Mary Wilson, Sarah Bennett, Todd Blanchard, JJ Blanchard, Lloyd Provin, Jr., Charles “Butch” Shaw, Mary Shaw, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary

REORGANIZAION:

J. Haverstock noted the recent Select Board election and asked for nominations for the position of Select Board Chairman.  A. Hitchcock nominated T. Pelkey.  Motion seconded by J. Gagnon.  Passed unanimously 3 – 0 – 1 (T. Pelkey recused).

J. Haverstock asked for nominations for the position of Vice Chairman.  T. Pelkey nominated A. Hitchcock as Vice Chairman.  Seconded by J. Gagnon.  Passed unanimously 3 –0 – 1 (A. Hitchcock recused).

T. Pelkey asked for nominations for the position of Recording Clerk.  T. Pelkey nominated Linda Drummond as Recording Clerk.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

T. Pelkey asked for nominations for the Official Newspaper.  Motion by T. Pelkey to nominate the Brandon/Pittsford Reporter as the official newspaper.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

Motion by T. Pelkey and seconded by J. Cornell to accept the proposed meeting schedule for the coming year.  Following discussion, the July 4 meeting will be moved to July 11.  Motion passed unanimously 4 – 0.

Motion by T. Pelkey and seconded by A. Hitchcock to appoint the following individuals to the following positions:

• Animal Control Officers (3):  J. Michael Warfle; Lema Carter; Dennis Duby, Jr.
• Delinquent Tax Collector:  John Haverstock
• Emergency Management Coordinator:  Odell A. D. Johnston, Sr.
• Enhanced 9-1-1:  Rodney Drown; Vacancy
• Fence Viewers (3):  W. Joseph Gagnon; John C. Fox; Vacancy
• Fuel Coordinator:  John Haverstock
• Pound Keepers (2):  Edward Fox; Vacancy
• Rutland Regional Ambulance Service – 3 yr term (2015) – Betsy Morgan
• Zoning Board of Adjustment – 3 yr term (2015) – Jack Orvis; John Mitchell
• Recreation Committee – 3 year terms (2015):  Bill Crossmon; Robert Ketcham
• Rutland County Solid Waste Representatives:  John Weeden. (Alternate – vacant position)
• Rutland Regional Planning Commission – Patricia Lewis
• Rutland Regional Transportation Council -  Margaret “Peg” Flory;  Alternate: John Haverstock
• Police Officers -  Lema Carter, Erik Wilder, Jeffrey Warfle, Brent Garrow
• Surveyor of Wood – Kenneth Gagnon
• Town Police Chief – J. Michael Warfle
• Town Service Officer – John Haverstock
• Tree Warden – Shawn Erickson
• Tree Warden Assistant – Randal S. Adams

Motion passed unanimously 3 – 0 – 1 (Gagnon recused).

MINUTES

The Select Board minutes from the February 15, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $37,319.06 (General Fund) and $10,255.27 (Payroll) were approved and signed, with the following discussion:

A. Hitchcock inquired if there was any mileage compared to the fuel consumption in the police vehicles.  J. Haverstock indicated that there were mileage reports, and that he would attempt to reconcile gas purchases with cruiser mileage.

J. Gagnon inquired about the expense for the Town Office fire alarm.  J. Haverstock explained that there had been a recent fire alarm, after which the Fire Chief and Assistant Chief indicated that the panel was in need of update/upgrade.

A. Hitchcock inquired about the expense for CPA audit/sewer single.  J. Haverstock explained that this was for the sewer project and was necessary due to the federal funding that was used for the project.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• Congratulations to Chairman Pelkey in his re-appointment as Chairman of the Select Board.
• Town Meeting resulted in the re-election of Tom Hooker to the Select Board for a 3-year term and Jane Cornell was elected to a 2-year term.  All of the warned articles passed at Town Meeting.  The newly elected Select Board members have been sworn by Town Clerk Helen McKinlay.
• All of the Storm Irene-related FEMA funding has been received, totaling $53,000 of the $71,000 of losses sustained.  There is an additional amount of approximately $10,000 expected from the State to bring the total amount received to approximately 90% of the total loss.
• A meeting was recently held with the residents that will be abandoned by the Proctor water system and a well driller with regards to “bulk rate pricing”.  Residents are encouraged to contact Paul Darby before March 16.  There is a Proctor Water news site on the Town website.  Residents are encouraged to review this site for updates and the information is available through the Water & Sewer page.
• Chairman Pelkey, Mark Youngstrom and Town Manager Haverstock traveled to Winooski on February 27 to meet on having the $22,000 Proctor Water study loan forgiven. The outcome has not been determined yet.
• Town Manager Haverstock has recently met with representatives from Reunion Power with regard to the Grandpa’s Knob wind farm project.  A. Hitchcock indicated that a visual image should be obtained from the Corn Hill area.

A. Hitchcock inquired if there was any “winner” with regard to the Town Meeting Food Challenge with Proctor.  J. Haverstock reported that Robin Rowe is working on gathering this information and will advise at a future meeting.

PUBLIC COMMENT

Tom Carrara inquired if there was any information available with regard to the Zero Sort Recycling that was mentioned at Town Meeting.  T. Pelkey indicated that this information would be discussed once the information on pricing and logistics are received from the Solid Waste District or Casella’s.

Tom Carrara inquired if Pittsford could deny the wind towers if other towns approve.  T. Pelkey indicated that this was not a Select Board decision.

Dorothy Parkinson welcomed Jane Cornell to the Select Board.

Dorothy Parkinson inquired if both police vehicles would be used now, as Jeffrey Warfle is a full-time officer.  J. Haverstock reported that it would be rare to have both vehicles used at the same time.  There are occasions that both vehicles would be used, such as parades, Haunted Houses and emergencies.  Tom Carrara inquired if there were any measures in place to cut the use of gasoline, as the price is getting so high.  There was discussion concerning this and there is no sensible way to cut the usage and still have proper police protection.

OLD BUSINESS

None presented at this time.

NEW BUSINESS

Appointment(s) to fill Elected Office(s) left unfilled by Election, if needed:

J. Haverstock indicated that he is not aware of any openings.

Appointment to fill Vacancies amoun Officials, Board Members and Commissioners:

J. Haverstock indicated that there is a vacancy on the Recreation Committee, being vacated by Scott Eugair.  Randy Adams reported that John White is interested in this position.  Motion by A. Hitchcock and seconded by J. Cornell to appoint John White to the position on the Recreation Committee, being vacated by Scott Eugair.  Motion passed unanimously 4 – 0.

J. Haverstock indicated that there is a vacancy on the 9-1-1 Committee, being vacated by Gordon Delong.  David Chapman has expressed interest in this position.  Motion by J. Gagnon and seconded by A. Hitchcock to appoint David Chapman to the position on the 9-1-1 Committee, being vacated by Gordon Delong.  Motion passed unanimously 4 – 0.

Status Report of Park ‘N Ride Lot Discussions:

Representatives from the Vermont Agency of Transportation and Stantec presented the locations that have been discussed about Town for the construction of a Park ‘N Ride Lot.  Following a presentation, residents expressed and discussed the following concerns:

• The Bus and ACTR strongly recommend a Route 7 location as they are currently on schedules that meet with other connecting buses to travel to other areas.
• The residents of Pittsford Commons are strongly in favor of the lot being developed in the area near the Commons.  Some residents of the Commons spoke in favor of this area because they are currently having to drive to St. Alphonsus to meet the Bus.
• Tom Carrara inquired if there would be a “trial site”, possibly at the Driving Range on Route 7 north to find out if the lot would be used.
• Allen Hitchcock inquired if other towns that have this type of lot are seeing usage by more pedestrians or vehicles.
• Lloyd Provin, Jr. expressed concern that that the lot should be constructed in an area with a lower speed limit.
• Cost and security are concerns.

All attendees, except Tom Carrara and Dorothy Parkinson, exited at 7:27 PM.

Discussion of VLCT Wellness Award:

J. Haverstock explained that the VLCT Wellness Program is a staff volunteer initiative that is lead by Linda Drummond.  An award has been received in the amount of $4,193 this year.  In years past, half of the award has been returned to the volunteer participants and the balance has been utilized to purchase health or safety equipment.  J. Haverstock reported that the Safety and Wellness Committee will be meeting soon to present a proposal of the ideas for this years funding.  The Board was in agreement to follow the past years’ precedent on the use of these funds.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:54 PM.

The Board of Selectmen reconvened at 8:04 PM.

EXECUTIVE SESSION

J. Haverstock reported that there are contracts and legal issues to be discussed in Executive Session.

T. Pelkey made a motion and seconded by A. Hitchcock to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town,  at 8:05 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and personnel at 8:05 PM.

T. Pelkey exited Executive Session at 8:31 PM.

The Select Board came out of Executive Session at 8:43 PM, with no action taken.

The meeting was adjourned at 8:43 PM.

The next meeting will be held on March 21, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

______________ABSENT___________

              Thomas Hooker, Selectman

2012/ 2013

PITTSFORD SELECT BOARD MEETING SCHEDULE

6:30 p.m. at Pittsford Municipal Building

426 Plains Road

The Select Board meets on the first and

third Wednesday of each month except **July 11, 2012:

This schedule does not include any special meetings that may need to occur during the year.

If you should have any questions regarding schedules or agendas, please contact John Haverstock, Town Manager at 483-6500 Ext. 20.

]]> http://pittsfordvermont.com/2012/03/07/select-board-122/feed/ 0 http://pittsfordvermont.com/2012/03/05/select-board-special-10/ http://pittsfordvermont.com/2012/03/05/select-board-special-10/#comments Mon, 05 Mar 2012 16:20:00 +0000 topeditor http://pittsfordvermont.com/?p=3108 Special Select Board Meeting

Town of Pittsford, Vermont

Minutes of Meeting/March 5, 2012

Present:  T. Hank Pelkey; Allen Hitchcock;  Joseph Gagnon; Thomas Hooker; John Haverstock.  Absent: Linda Weeden

1. The meeting was opened at 6:14 p.m.

2. Public Comment

None.

3. Discussion of Town Meeting Preparations

4.   Adjournment

The Select Board adjourned its meeting at 6:25 p.m.

APPROVED:

___________________________

T. Hank Pelkey, Chair

___________________________

Allen Hitchcock, Vice-Chair

___________________________

Thomas Hooker

___________________________

Joseph Gagnon

_______ABSENT____________

Linda Weeden

February 15, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas Hooker, Allen Hitchcock, Thomas “Hank” Pelkey and Linda Weeden.  Also present: Lee Kahrs, Lucia Suarez, John Haverstock, and Kelly Giard – Recording Secretary.

MINUTES

The minutes from the February 1, 2012 meeting were signed, with a minor correction.

ORDERS

The Orders in the amount of $90,387.96 and payroll in the amount of $10,522.38 were signed, with the following comments:

J. Gagnon inquired about the following:

There was an expense for approximately $7,900 for backhoe repairs.  J. Haverstock indicated that he had discussed this expense with Shawn Erickson and gave the Select Board members a list of repairs that were done.

The expense of $32 for K-9 training.  J. Haverstock indicated that he has spoken with Chief Warfle concerning this expense and the expense was for meals for Officer Warfle while obtaining training at the Police Academy.

L. Weeden discussed the wood chipper repairs that were discussed at a prior meeting.  J. Haverstock indicated that he spoke with Shawn Erickson concerning this repair.  Mr. Erickson indicated that the Highway Department employees are careful as to what is placed in the chipper.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The anticipated FEMA reimbursement, with regard to Tropical Storm Irene, is approximately 87.5 to 100% of the total damages of $75,000.  A payment of $5,000 has been received and the balance is anticipated.
• The Town Meeting Day Food Challenge with Proctor has begun.  Residents are encouraged to bring non-perishable food items (or cash) to Town Meeting or to the Town office on election day.
• The Town Reports will be mailed to residents soon.
• Officer Jeff Warfle is currently attending training at the Police Academy, and will be training for a total of 16 weeks.
• Randy Adams has begun opening the gate at the Recreation Area on a regular basis, given the lack of snow.
• There will be a meeting on February 22, 2012 for Proctor Water customers who will have their water service discontinued by Proctor.  This meeting will be at 6:30 PM at the Lothrop Gym.
• The OMYA Community Issues team met recently.  OMYA has decided to change its fuel to liquid natural gas.  This change will substantially reduce costs and minimize CO2 emissions.
• The March 7 meeting of the Select Board will be at the Lothrop Library to accommodate discussion on the proposed Park and Ride project.
• The Town Offices and services will be closed on Monday, February 20, 2012 in observance of Presidents’ Day.
• The Maclure Library will be holding a fundraiser in conjunction with the Brandon Library on February 28 at the Center Street Bar in Brandon.
• A “thank you” was expressed to Linda Weeden as this was her last meeting.

A. Hitchcock expressed concern that residents who are using the Recreation Area should remember to clean up after their pets.  There are bags available for use at the site.

PUBLIC COMMENT:

None stated at this time.

OLD BUSINESS:

None stated at this time.

NEW BUSINESS:

Review of Highway Truck Bids:

This item was tabled until the March 21, 2012 meeting, at which time Shawn Erickson will be invited to attend.

Adoption of State Road & Bridge Standards:

J. Haverstock indicated that this is an annual approval.  Motion by T. Pelkey and seconded by T. Hooker to sign the State Road & Bridge Standards form.  Motion passed unanimously 5 – 0.

Discussion of Potential Deployment of Electronic Speed Sign:

J. Haverstock reported that he has had communication with the Rutland Regional Transportation Council with regard to the use of an electric speed sign.  Material concerning this discussion was presented for members to review and discuss further at a future meeting.  There was discussion concerning this material and the Town Manager was asked to research the topic further.

Authorization to Post Roads:

Motion by T. Hooker and seconded by A. Hitchcock to post roads as in the past to protect dirt roads from heavy loads.   Motion passed unanimously 5 – 0.

Preparation for Town Meeting:

Town Meeting will be held on March 5, 2012 at 6:30 PM at the Lothrop Gym.  This year, the school board will making their presentation first.  Voting will be held on Tuesday, March 6, 2012 at the Municipal Offices from 7:00 AM – 7:00 PM to elect officers.  The format for the Town Meeting’s evening presentation will be on the same format as in the past. T. Pelkey will discuss the General Fund activities; J. Gagnon will discuss the Highway Department activities; and A. Hitchcock will discuss the Water & Sewer activities.

OTHER BUSINESS:

The Select Board recessed at 7:03 PM to sign the minutes of the Liquor Board meeting of February 1, 2012, with no corrections.

The Select Board reconvened at 7:05 PM.

J. Haverstock reminded the Select Board members to bring the truck bid information, Park & Ride packets and the attic insulation project information to the March 7 meeting.

EXECUTIVE SESSION

None presented at this time.

The meeting adjourned at 7:06 PM.

The next regular meeting will be held on March 7, 2012 at the Lothrop Library. 

Respectfully Submitted,

Kelly Giard, Recording Secretary

______________________________

Thomas “Hank” Pelkey, Chairman

______________________________

Allen Hitchcock, Vice Chairman

______________________________

           W. Joseph Gagnon, Selectman

______________________________

Thomas Hooker, Selectman

  ______________________________

Linda Weeden, Selectman

February 1, 2012

The meeting was called to order at 6:30PM by Hank Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Allen Hitchcock, Thomas “Hank” Pelkey and Linda Weeden.  Absent: Thomas Hooker.   Also present: Helen McKinlay, Denise Mahoney, Linda Drummond, William Drummond, Fred Duplessis, John Haverstock, and Kelly Giard – Recording Secretary.

MINUTES

The minutes from the January 18, 2012 meeting were signed, with no corrections.  The minutes from the Special Select Board meeting of January 25, 2012 were signed, with no corrections.

ORDERS

The Orders in the amount of $33,956.33 and payroll in the amount of $13,487.28 were signed, with the following comments:

A. Hitchcock inquired about the following:

The expense for the lights and siren for the new police cruiser.  J. Haverstock indicated that this expense was included within the original budget amount of $4,000 for the “police package.”

The expense to KAM Service.  J. Haverstock indicated that this was for transporting the backhoe back from Springfield where there was service performed.

The expense to Otter Creek Engineering for water system upgrade.  J. Haverstock indicated that this amount was for the services across Route 7 and was included in the original grant amount.

J. Gagnon inquired about the following:

The expense for the lights and siren was discussed, and whether the equipment from the old cruiser was usable?  J. Haverstock explained that the expense was included in the original budget of $4,000 for equipment.  Some of the old equipment was usable and some will be sold.

The expense for insurance for the police cruiser.  J. Haverstock explained that this is an annual premium for the new vehicle.  There was discussion as to the storage of the vehicle.  J. Haverstock explained that there was enough room in the garage for all of the vehicles.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The anticipated FEMA grant regarding to Tropical Storm Irene will be approximately 85-100% of the $75,000 in damages sustained.  Information received indicates that $5,000 is currently on its way to the Town as a part of the payment.
• The insurance claim concerning the Swift Trucking accident on the corner of Route 7 and Arch Street has been paid in full.
• The claim for damages related to the failed meter ball valves has been paid in full and there has been an extension on the warranty.
• The new police vehicle is in operation.
• The steering committee for the proposed Park & Ride has met and will be presenting an update at the March 7 Select Board meeting, which will be held at the Lothrop School Library.
• Proctor has accepted the Town Meeting food collection challenge.  Residents are encouraged to bring non-perishable food items or money to Town Meeting on Monday evening or the Town Offices during voting on Tuesday.
• The Police Department has begun meeting on a quarterly basis and recently had its second meeting.
• Three contractors have reviewed the attic/heat loss project.  One contractor has submitted a proposal and the other two are expected for review at the February 15 meeting.

PUBLIC COMMENT:

None stated at this time.

OLD BUSINESS:

Tax Sale Recap:

J. Haverstock reported that most of the properties involved in the proposed tax sale had settled their accounts prior to the January 24, 2012 advertised tax sale.  There were three remaining parcels that were involved in the tax sale.  The Town was the sole bidder on one property and Mr. Jonathan Blake was the bidder on the two remaining properties.  The property owners have one year to resolve the issues before the bidders are owners of the property.  The procedure for reclamation was discussed.

Other Old Business:

J. Gagnon inquired about the status of the highway truck bids.  J. Haverstock reported that the bids are due no later than February 10, 2012 and will be sought for both single and tandem axle, with and without a trade-in for the truck being replaced.

NEW BUSINESS:

Presentation of FY 2010 – 2011 Audit Report:

Fred Duplessis from Sullivan, Powers & Co. was present to discuss the recent town audit.  Some highlights included:

• The Government Auditing Standards – which includes a letter of compliance and controls.
• Full Conformance – discussion of the new standard of fund balance naming.  (The Dennison Fund; The Cemetary Development Fund; and the First Response Vehicle Fund)
• Management Analysis and Discussions
• Budget Actuals Statement
• Highway Fund Budget
• Enterprise Funds
• Accounting Schedule Details
• Capital Projects
• Letter of Federal Compliance – no noticeable issues; non-compliance and deficiencies outlined.
• Transfer Station Updates
• Recommendation of monitoring the General Ledger.

J. Haverstock indicated that the proposed tax rates will be reviewed by Sullivan, Powers & Co. in the future to avoid any errors.

Fred Duplessis, Linda Drummond, Bill Drummond and Denise Mahoney exited at 7:07 PM.

Re-Appointment Members of the Water & Sewer Commission:

J. Haverstock reported that the initial appointments lapsed in November 2011.  T. Pelkey read the resolution to re-appoint Allen Hitchcock, John Lapre, Helen McKinlay and Bob Harnish to the Water & Sewer Commission until March, 2015.

Motion by T. Pelkey and seconded by L. Weeden to re-appoint the members of the Water & Sewer Commission until March, 2015.  Motion passed unanimously 3– 0–1 (Hitchcock – recused).

J. Gagnon inquired if the members involved had been contacted.  J. Haverstock reported that he had communicated with the members and they all agreed to the re-appointment.

OTHER BUSINESS:

The Select Board recessed at 7:17 PM to convene as the Liquor Board.

The Select Board reconvened at 7:19 PM.

EXECUTIVE SESSION

J. Haverstock reported that there are Personnel Issues and Contractual Issues, thus recommending Executive Session.

A. Hitchcock made a motion and seconded by T. Hooker to go into Executive Session for Personnel Issues and Contractual Issues, where premature knowledge would be damaging to the Town that may be jeopardized by public disclosure at 7:20 PM.   The motion was unanimously passed.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of  Personnel Issue and Contractual Issue discussions at 7:20 PM.  J. Haverstock was invited to remain for Executive Session.

The Select Board exited Executive Session at 7:54 PM, with no action taken.

The meeting adjourned at 7:54 PM.

The next regular meeting will be held on February 15, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

______________________________

Thomas “Hank” Pelkey, Chairman

______________________________

Allen Hitchcock, Vice Chairman

______________________________

 W. Joseph Gagnon, Selectman

_______ABSENT_______________

Thomas Hooker, Selectman

______________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Allen Hitchcock, Vice Chairman.

Select Board members present:  Joseph Gagnon, Allen Hitchcock, Thomas Hooker and Linda Weeden.  Absent: Thomas “Hank” Pelkey.   Also present: Lucia Suarez, Lee Kahrs, John Haverstock, and Kelly Giard – Recording Secretary.

MINUTES

The minutes from the January 4, 2012 meeting were signed, with no corrections.

ORDERS

The Orders in the amount of $47,927.07 and payroll in the amount of $13,636.54 were signed, with the following comments:

L. Weeden inquired about the expense to Ted Chastaine for the police cruiser repair.  J. Haverstock indicated that this was for maintenance on the Charger.

L. Weeden inquired about the expense to Jeffrey Warfle for police equipment.  J. Haverstock indicated that Officer Warfle had some items available for sale that could be utilized in the new vehicle and Chief Warfle felt that it would be a good expense compared with higher prices elsewhere.

J. Gagnon inquired about the expense for a survey at the Fire Department.  J. Haverstock indicated that this was for the aproning in the area of the Fire Station and Highway Garage and is in preparation for work that may be done in concert with the paving to be done as part of the sewer project.

J. Gagnon inquired about the expense of $6,255.26 for the Arch Street Culvert.  J. Haverstock indicated that this was for the engineering work performed by Weston & Sampson.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The anticipated FEMA reimbursement, with regard to Tropical Storm Irene, will be 87 ½% of actual damages approximating $75,000.
• The insurance adjuster with regard to the Swift Truck roll-over accident, has been in communication and the payment/settlement is forthcoming.
• A reminder to residents:  There are new e-mail addresses on the website for Town employees.
• The auditors report that there is an excess of taxation in the General Fund from FY2010-11 due to the double counting of Special Appropriations in the amount of $100,569, which sum will be returned to the taxpayers in the FY2012-13 tax cycle.
• Shawn Erickson will be seeking bids for both single and tandem axle trucks.  The bids will be due on February 10, 2012 and reviewed at the Select Board meeting on February 18, 2012.
• There are 4 properties involved in the Tax Sale to occur on January 24, 2012 at 10:00 AM.
• There will be a staff meeting on January 26, 2012 at 9:00 AM.  Members of the Select Board are invited to attend.
• The auditors from Sullivan & Powers will be present at the February 1, 2012 meeting to review the recent audit of FY2010-11.

A. Hitchcock inquired the extra funds generated by the tax billing for FY2010-11.  J. Haverstock indicated that there was a duplication of wording in the Special Appropriations as it was included in the warning and in the Special Appropriations budget article.  The topic of Special Appropriations in general was discussed and J. Haverstock will be looking into how other towns handle these requests.  The Special Appropriation changes for this year include:  The George Aiken Southern Vermont Conservation District is no longer operational ($100); The Rutland Regional Ambulance Association is requesting a $596 reduction in their allocation; The Northern Vermont Conservation District is requesting a $100 payment to replace the George Aiken Southern Vermont District ($100); and the Rutland County Parent Child Center is requesting an increase ($100).  There was much discussion concerning these entities.  Motion by L. Weeden and seconded by T. Hooker to deny the request of the Northern Vermont Conservation District.  The entity will be invited to submit petitions or present to the Select Board their request for consideration at a future time.  Motion passed unanimously 4 – 0.  J. Haverstock reported that 10 families benefit from the services of the Rutland County Parent Child Center.  J. Gagnon indicated that he would appreciate a visit or presentation by the entity.  Motion by T. Hooker and seconded by J. Gagnon to deny the request of increase by the Rutland County Parent Child Center, unless the necessary petition is filed within the week.  The entity would be invited to submit petitions or present their request to the Select Board for consideration at a future time.  Motion passed unanimously 4 – 0.

PUBLIC COMMENT:

None stated at this time.

OLD BUSINESS:

Continued Discussion of Budget Preparations:

J. Haverstock presented in the packets for review an updated draft of the budget.  Some highlights include:

• A decrease in the General Fund revenue of $6,000 with regard to the Federal COPS Grant.
• The pumper truck is paid off, thus another decrease in the General Fund of $19,000.
• The Highway Department budget will require an increase for utility costs.
• L. Weeden inquired if the ballot clerk increase was included to accommodate longer voting hours.  J. Haverstock indicated that there is an anticipation of 25% increase in expense, therefore, a 25% increase is included in the budget.

J. Haverstock reported that the following are the proposed budget amounts:

• Highway Revenue and Expense – $1,053,571, of which $896,771 to be raised by taxes
• Water Revenue and Expense – $348,600
• Sewer Revenue and Expense – $331,800
• General Fund Revenue and Expense – $1,273,688 of which $935,613 to be raised by taxes.  This taxation amount is $13,000 less than 2011.

Motion by J. Gagnon and seconded by T. Hooker to approve the proposed budget.  Motion passed unanimously 4 – 0.

Authorization of Town Manager to Bid at Tax Sales:

J. Haverstock reported that there are 4 properties that will be involved in the upcoming tax sale, to be held on January 24, 2012 at 10:00 AM.  Atty. Kupferer has reviewed a resolution for the Town Manager to bid the unpaid tax balance at the sale.  The resolution was read to the Select Board members.

Motion by T. Hooker and seconded by J. Gagnon to authorize the Town Manager to bid at the tax sale on behalf of the Town.  Motion passed unanimously 4 – 0.  The resolution was signed by the Select Board members.

NEW BUSINESS:

Discussion of Town Meeting Warning Articles:

This topic was tabled to a Special Select Board Meeting to be held on Wednesday, January 25, 2012 at 6:30 PM.

Certification of Highway Milage:

This is a document that is required by the State of Vermont on an annual basis.  There have been no changes to the Town’s highway mileage.  The document was signed with no discussion.

Standard Operating Procedure:

J. Haverstock indicated that he has had discussion with Shawn Erickson with regard to  Winter Maintenance Standard Operating Procedures.  A copy will be distributed for review and discussion at a future meeting.

OTHER BUSINESS:

J. Haverstock reported that there is a petition circulating with regard to a Constitutional Amendment and the organizers would like this included as an Article in the Town Report.  As the Town has received legal advice, discussion was deferred to Executive Session.

EXECUTIVE SESSION

J. Haverstock reported that there are Personnel Issues and Congressional Petition discussions, thus recommending Executive Session.

A. Hitchcock made a motion and seconded by T. Hooker to go into Executive Session for Personnel Issues and Legal Issues where premature knowledge would be damaging to the

Town that may be jeopardized by public disclosure at 7:25 PM.   The motion was unanimously passed.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of  Personnel Issues and Legal Issues at 7:25 PM.  J. Haverstock was invited to remain for Executive Session.

The Select Board exited Executive Session at 7:39 PM.  The Select Board tabled further discussion on the Congressional Petition discussion until the January 25, 2012 Special Select Board Meeting.

The meeting adjourned at 7:40 PM.

The next regular meeting will be held on February 1, 2012.   A Special Select Board meeting will be held on January 25, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_____________ABSENT_________

Thomas “Hank” Pelkey, Chairman

______________________________

Allen Hitchcock, Vice Chairman

______________________________

 W. Joseph Gagnon, Selectman

______________________________

Thomas Hooker, Selectman

  ______________________________

Linda Weeden, Selectman

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Thomas Hooker and Linda Weeden.  Absent: Allen Hitchcock.   Also present: Lucia Suarez, Lee Kahrs, Jane Cornell, John Haverstock, and Kelly Giard – Recording Secretary.

MINUTES

The minutes from the December 21, 2011 meeting were signed, with no corrections.

ORDERS

The Orders in the amount of $123,482.52 and payroll in the amount of $10,296.01 were signed, with the following comments:

L. Weeden inquired about the expense for a chipper assembly pump.  J. Haverstock indicated that this was a repair was necessary and was not a warranty item.

L. Weeden inquired about the expense to Keith’s Country Store for a gift card.  J. Haverstock indicated that this was for a holiday gift for a part-time employee.

L. Weeden inquired about the expense for a new meter installation.  J. Haverstock reported that this is part of the water project.

J. Gagnon inquired about the expense to Markowski Excavating for water service upgrades.  J. Haverstock indicated that this was funded by the grant.

J. Gagnon inquired about the expense for K-9 training.  J. Haverstock explained that this $32.00 item was for two charges for meals and related miscellaneous charges that occurred when Officer Jeffrey Warfle was at the Police Academy.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The Dodge Durango has been received.  Currently, the vehicle is being outfitted with the necessary decals and equipment before being put into service.
• Interviews are on-going for the part-time hours that were previously held by Officer Jeffrey Warfle.
• There are new e-mail addresses listed on the website for the Town employees.
• Eligible employees have begun health insurance coverage with MVP Health.

PUBLIC COMMENT:

None stated at this time.

OLD BUSINESS:

Continued Discussion of Budget Preparations:

J. Haverstock presented in the packets for review an updated draft of the budget.  Some highlights include:

• Balancing of the General Fund and the Water and Sewer budgets.
• A possible shortfall of $75,000 in the Highway Fund.  There were possible options discussed to avoid a shortfall.

The Select Board members expressed a preference for a slight increase in the taxation after several years of level-funded budgets as opposed to disrupting any planned road maintenance projects.

Conversion of the Equipment Rental Fund:

J. Haverstock explained the conversion of the Equipment Rental Fund.  Chad Hewitt from Sullivan & Powers has been consulted and reviewed the proposal.

Currently, there is approximately $150,000 in cash in the fund.  The proposal is to transfer $125,000 of this amount and to the Highway Capital Reserve Account and the remaining funds to the Water Truck Replacement Fund.

Motion by L. Weeden and seconded by T. Hooker to place $125,000 in the Highway Capitol Reserve Account and the balance in the Water Truck Replacement Fund.  Motion passed unanimously 4 – 0.

Discussion of Highway Truck Bids:

S. Erickson has approached J. Haverstock regarding the purchase of a new truck.  A memo was in the packet for review explaining the previous bid process in late 2009.

Following much discussion, further discussion on this topic was tabled until the February 1, 2012 meeting.

NEW BUSINESS:

Loan Modification Agreement:

J. Haverstock reported that this was in relation to the sewer project to extend the interim loan’s maturity date until the USDA loan closes. The extension is required due to the winter shutdown.

Motion by T. Hooker and seconded by J. Gagnon to approve.  Motion passed unanimously 4 – 0 and the documents were signed.

Discussion of Access Right of Way:

An application for Access/Right of Way Permit was received from VELCO/Markowski Excavating for property on the West Creek Road 2,000 feet from the intersection with Hollister Quarry Road. A map was received and reviewed with the application.

Motion by J. Gagnon and seconded by T. Hooker to approve the application as presented, with the conditions as stated by Shawn Erickson.  Motion passed unanimously 4 – 0.

BUDGET UPDATE:

J. Haverstock reported that currently the General Fund expenses are at 51.4% of budget; the Highway Fund revenues are at 99% of budget; the Highway Fund expenses are at 69% of budget.

OTHER BUSINESS:

J. Haverstock reported on the Special Appropriations status.  Currently, letters have been received by all of the previous requestors.  There is one that is requesting less funding; one that has requested under a different name; and one that is asking for an increase in funding.

EXECUTIVE SESSION

J. Haverstock reported that there are Personnel Issues and Town Report discussions, thus recommending Executive Session.

T. Pelkey made a motion and seconded by J. Gagnon to go into Executive Session for Personnel Issues and Town Report discussions where premature knowledge would be damaging to the Town that may be jeopardized by public disclosure at 7:25 PM.   The motion was unanimously passed.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board

unanimously agreed to enter into Executive Session for the purpose of  Personnel Issues and Town Report discussions at 7:25 PM.  J. Haverstock was invited to remain for Executive Session.

The Select Board exited Executive Session at 7:38 PM with the no action taken:

The meeting adjourned at 7:38 PM.

The next regular meeting will be held on January 18, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

______________________________

Thomas “Hank” Pelkey, Chairman

___________ABSENT____________

Allen Hitchcock, Vice Chairman

______________________________

W. Joseph Gagnon, Selectman

______________________________

 Thomas Hooker, Selectman

______________________________

Linda Weeden, Selectman

]]> http://pittsfordvermont.com/2012/01/04/select-board-114/feed/ 0 http://pittsfordvermont.com/2011/12/21/select-board-115/ http://pittsfordvermont.com/2011/12/21/select-board-115/#comments Wed, 21 Dec 2011 22:23:34 +0000 topeditor http://pittsfordvermont.com/?p=2841 December 21, 2011

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Thomas Hooker, Linda Weeden, and Allen Hitchcock.   Also present: Lucia Suarez, Pierre Masuy, John Weeden, Charles “Butch” Shaw, John Haverstock, and Kelly Giard – Recording Secretary.

MINUTES

The minutes from the December 7, 2011 meeting were signed, with no corrections.

ORDERS

The Orders in the amount of $307,554.96 and payroll in the amount of $13,074.91 were signed, with the following comments:

J. Gagnon inquired about the expense for the Wastewater Treatment Facility storage building.  J. Haverstock explained that this was for a 10’ X 10’ storage shed for tools and chemicals.  Bob Berardo was able to find a good deal at Garden Time during their

end-of- season sale.

A. Hitchcock inquired about the expense for a digital camera.  J. Haverstock explained that this was for the Recreation Department as the old camera was no longer charging properly.

TOWN MANAGER’S REPORT:

J. Haverstock reported on the following:

• The Water Project has shut down in the Village.  There is hope that this final portion of the project will finish in the spring, however, there has yet to be a funding availability determination from USDA.
• Phase I of the sewer project is complete.  Phase II is in “shut-down” until spring.  The excavation and installation of a new pump station on Elm Street is complete and the controls for the pump station are expected to arrive in mid to late January.
• The staff is now enrolled in one of two MVP health plans, as approved by the Union.
• The COPS grant funded full-time police officer has been hired.  Jeffrey Warfle accepted the position.  There will be interviews of candidates to fill Officer Warfle’s part-time hours.  Officer Warfle will be attending the Police Academy in the near future.  It is likely that the training is covered under the COPS grant.  This training is expected to last for 60 – 90 days.
• Jack Shedd has submitted a letter of resignation from the Zoning Board of Adjustment.  Mr. Shedd indicated that he will gladly serve as an alternate to the Board.
• New e-mail addresses have been assigned to Town Office employees.  These addresses are available on the Town website.
• The Transfer Station will close at noon on Christmas Eve.  The Town Office and Town Services will be closed on Monday, December 26, 2011 in observance of Christmas Day and Monday, January 2, 2012 in observance of New Years Day.
• The Town Treasurer has confirmed receipt of $25,000 from the Denison Fund to reimburse the Town for renovations done at the Fire Station in 2008-2009.

A. Hitchcock indicated that 5 out of the 11 services in the area of the Village Green have been replaced.  There is a request in to the USDA for the remaining grant funding to be available in the spring to finish this portion of the project.

PUBLIC COMMENT:

T. Hooker reported that the Irene Fundraisers collected $50,742.74.  The Committee volunteers included:  Mike Blanchard, Ed Keith, Jr., Jon Keith, John Haverstock, Helen McKinlay, Bradley Keith, Hank Pelkey, Butch Shaw and Tom Hooker.  A special thank you was conveyed to the Pittsford business community.  There were many volunteers that helped in many ways.

There were 45 individual families that were assisted in the towns of Rochester, Brandon, Bridgewater, Center Rutland, North Clarendon, Pittsford, Florence, Randolph, Proctor, Rutland Town, Rutland City, and Stockbridge.

OLD BUSINESS:

Discussion of Police Cruiser Purchase:

J. Haverstock reported that the new vehicle was damaged in the parking lot of Foster Motors before delivery to Pittsford.  This damage has been repaired by Foster Motors at no cost to Pittsford.  The Town Manager was authorized to proceed with the acquisition of the vehicle.

Continued Discussion of Budget Preparations:

The latest version of the budget was included in the packets for review.  This version included the transition from the Equipment Rental Fund.

NEW BUSINESS:

OMYA Update on Business Activities:

Pierre Masuy was present to discuss the operations at OMYA.  This visit is part of an ongoing series of discussions in which OMYA updates the Town on its latest activities and business performance.

State Legislative Preview:

Rep. Shaw was present to discuss prospects for the upcoming Legislative Session, which begins on January 3, 2012.  As Chair of the BCA, he noted that there had been discussion regarding increasing the polling hours from 10 AM – 7 PM to 7 AM – 7 PM.  This would involve hiring more poll workers.  The topic of poll hour increases and the tax abatement requests will be discussed by the Board of Civil Authority at a meeting on January 18.

Update from Water & Sewer Commission:

A. Hitchcock indicated that the Elm Street pump station replacement is still in progress and the remaining portion of Phase II is in the winter shut-down mode.

Joint Proposal of Fire District No. 1 and Golf Course/Corn Hill Residents to Connect to Town Water System:

The members of the Select Board received a copy of the proposal that was reviewed by the Water & Sewer Commission.  Mark Youngstrom was at the meeting to discuss this proposal with the Water & Sewer Commission.  A. Hitchcock explained the proposal and the proposal is still in the beginning stages.

Special Appropriation Request:

J. Haverstock reported that he had received a funding request of $100.00 from Northern Vermont Resource Conservation Development Council, which seeks the help in lieu of the now-defunct George D. Aiken RC &D Council serving southern Vermont.

There was some discussion concerning Special Appropriations in general.  The Board discussed that the entities that wish to be included in the request should submit a letter of interest.

Motion by A. Hitchcock and seconded by L. Weeden to require any organization that requests assistance submit a request in writing prior to January 15.  Motion passed unanimously 5 – 0.

J. Haverstock will send a letter to the current recipients and will also contact the legal staff at VLCT with regard to this request.

Budget Update:

J. Haverstock reported that the General Fund expenses are currently at 47.94% of budget; Highway Department revenue is at 100% with an additional $30,000 in state aid yet to be received and the expenses are at 67.65% of budget.

OTHER BUSINESS:

A. Hitchcock inquired if a complaint has been received regarding the roadside dumping of approximately 32 bags of garbage.  J. Haverstock indicated that this complaint has been received and forwarded to the Police Department.  There was identification in the bags, therefore, the Police Officers will be contacting this individual concerning this violation.

EXECUTIVE SESSION

None necessary at this time.

The meeting adjourned at 7:39 PM.

The next regular meeting will be held on January 4, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

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Thomas “Hank” Pelkey, Chairman

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Allen Hitchcock, Vice Chairman

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           W. Joseph Gagnon, Selectman

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 Thomas Hooker, Selectman

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Linda Weeden, Selectman