The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Ethan Swift, Roy Shiff, Peggy Armitage, Jim Rademacher, Ann Rademacher, Tom Carrara, Mary Shaw, Vanessa Mills-Holmquist (6:50 PM), Stephanie Kennedy, Mrs. Norford, Bev Peterson (6:50 PM), Lisa Wright-Garcia, Rep. Butch Shaw (7:04 PM), John Haverstock and Kelly Giard, Recording Secretary

MINUTES

The Select Board minutes from the April 18, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $74,971.98 (General Fund) and $11,125.24 (Payroll) were approved, with the following discussion:

A. Hitchcock inquired about the expense for vault shelving.  J. Haverstock reported that this was previously approved to assist in making the Town Clerk’s Office more efficient and organized and the expense was for shelving for both the upstairs and downstairs vault units.  There were several bids that were sought and this expense was the result of the lowest bid.

J. Gagnon inquired about the expense for the Kendrick Dam.  J. Haverstock reported that this was for study fees.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• The water project in the area of the Town Green is nearly complete with clean-up to occur.  There will be a grant funding evaluation and there may be some funds remaining to pave Mechanic Street with the remaining funds.
• The sewer project has approximately 100’ of new pipe remaining to be laid in the area of Kamuda’s and Elm Street.  Following this work, the Elm Street pump station will be finished.  There will be a review of the Grant Funds, and the “pending” projects will be reviewed and considered.
• A VTrans Structures grant has been received to cover 90% of culvert replacement work on Meadowlake Drive, which has had some issues and concerns over the years.
• The meeting with Reunion Power has been rescheduled from June 6 to May 24, due to scheduling conflicts at the gym.  Bev Peterson has requested that Justin Lindholm be allowed to speak at the next meeting for approximately 30 minutes.  There will also be an open house at the Sheffield Windfarm site on May 31.  Residents are encouraged to visit the Public Service Board website to review the Citizens Guide with regard to Act 248 procedures.
• Paving bids are being sought for Depot Hill Road and Kendall Hill Road.
• The Town Manager visited the Zero Sort facility and information was included in the packets for review.
• Dan Adams will begin construction on the attic insulation project on May 3.  Mr. Adams will also be submitting a bid for the reconfiguration of the Town Clerk’s Office, as well as the proposed Police Department Office construction.
• The Way-To-Go Commuter Challenge will occur during the week of May 14 – 18.  Residents are encouraged to walk, bike, carpool or use the public transportation buses to commute to the workplace.
• Green-Up Day will be held on May 5.  Randy Adams has the green bags for collection and residents are asked to deliver the bags to the Municipal Offices and enjoy refreshments supplied by OMYA and Keith’s Country Store.
• Representatives will be present at the May 16 meeting to discuss the proposed Farmers’ Market.

PUBLIC COMMENT

Jim Rademacher discussed a recent meeting that was held at VELCO, at which there was discussion of a 20-year power plan.  Part of the discussion was concerning the proposed wind towers.

Stephanie Kennedy, Lisa Wright-Garcia, Vanessa Mills-Holmquist, and Bev Peterson were present to express their concern and opposition to the proposed wind farm.

Tom Carrara inquired if the “NO PARKING” markings would be done in the area of Kamuda’s Market following the sewer project.  Tom Hooker indicated that the markings would assist the Fire Department to keep the area open in the event they are needed in the Elm Street area.  J. Haverstock will check into having the markings done.

Tom Carrara inquired if there were bids sought for the work to be done on the Depot Hill Road.  J. Haverstock indicated that the bids for paving are currently being advertised and there is some construction work that will be done by the Highway Department staff.

OLD BUSINESS

Update on Potential Kendrick Dam Demolition Project:

Ethan Swift and Roy Shiff were present to discuss the potential demolition of the Kendrick Dam.  The power-point discussion revealed that there is cost estimate of $120,000 for the demolition, with funding sources discussed.  A unanimous decision of the Select Board was to continue to seek funding for the project.  There is a copy of the report available for review from the Town Manager.

.

NEW BUSINESS

Legislative Update – Butch Shaw:

Rep. Shaw was present to discuss some progress in the Legislature.  Rep. Shaw reported that the Governor is expected to sign a bill on Monday, May 7, 2012, that will include the Vermont Revolving Drinking Water Loan Fund for residences that are involuntarily removed from a municipal potable water system.  The Town would request and administer the funds and a successful bond vote will be required.  Rep. Shaw encouraged the Select Board to seek the funds.  The Select Board members agreed that the funds should be sought by both the Water & Sewer Commission and the Select Board.  There was discussion that there was other funding sources available and the re-payment options.

OTHER BUSINESS

A motion by T. Hooker and seconded by A. Hooker to sign the Dog Warrant document that will allow the Police Chief to enforce dog licensing.  Motion passed unanimously 5 – 0 and the document was signed.

Tom Carrara inquired about the status of the Casella/Rowe Gravel Pit.  A. Hitchcock reported that there was an Act 250 hearing held and there were positions requested and there has been no decision at this point.

BUDGET STATUS UPDATE:

J. Haverstock reported that the General Fund revenues are at 92% of budget; General Fund expenses are at 78% of budget; Highway revenues are at 108% of budget(largely due to Tropical Storm Irene and the FEMA reimbursement); and Highway expenses are at 93% of budget.

EXECUTIVE SESSION

J. Haverstock reported that there is a Contractual Issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for contractual issue where premature knowledge would be damaging to the Town, and that may be jeopardized by public disclosure at 7:54 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of contractual matter at 7:54 PM.

The Select Board came out of Executive Session at 8:00 PM, with no action taken.

The meeting was adjourned at 8:00 PM.

The next meeting will be held on May 16, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

 W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

               Thomas Hooker, Selectman

WATER AND SEWER COMMISSION

April 17, 2012

Water and Sewer Commission Members Present – Allen Hitchcock, John Lapre, Helen McKinlay, Dave Boles, and Bob Harnish.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Allen Hitchcock, Chairman, called the meeting to order at 6:30 PM.

Minutes:

The minutes from the March 20, 2012 meeting were signed, with no corrections.

Town Managers Report:

J. Haverstock had no report.

Public Comment:

None stated at this time.

Water:

Update on Water Project:

J. Haverstock reported that Markowski Excavating has begun the continuation of the project in the area of the Green that involves hydrant installation and service line replacements.  The work began on April 16, 2012.  A. Hitchcock inquired if there was a completion target date.  J. Haverstock indicated that there was no specific date set, however, will speak with Markowski Excavating and advise at a future time.

Harold Anderson will be meting with Bruce Babcock, John Haverstock, and folks from Markowski Excavating with regard to the meter installation for his property.  This project will also include a re-payment contract.

Update on Joint Proposal to Connect to Water System:

J. Haverstock reported that the Engineering Study is being completed.  A meeting will be held on April 23, 2012 from 10:00 – 11:30AM regarding the water system’s capacity to handle the new customers.  Mark Youngstrom has indicated that Bob White has property that may be available to better access the pump station.  A. Hitchcock inquired if this property would allow for easier access than the current situation.  There was discussion that the rehab of the current pump station may cost about the same as construction of a new facility.  J. Lapre inquired if Simon Operating Systems has been contacted regarding the infrastructure of Fire District #1 and whether there were any record drawings available for review.  J. Haverstock will check into this topic.

Proctor Water Abandonment News Update:

J. Haverstock reported that Mark Youngstrom has spoken with Tim Raymond and there has been no confirmation as to the dates of the Proctor Water customer/Pittsford resident abandonment.  Any affected resident that has contacted the Town Manager is encouraged to visit the website for updates, contact the Proctor Town Administrator, or Proctor’s attorney – Attorney Kulig in Rutland.

D. Boles inquired if there were hydrants that will also be abandoned and whether it would be feasible to drill a larger well within Fire District #1 to assist the residents.  J. Haverstock will discuss this with Mark Youngstrom.

J. Haverstock reported that the Settlement Agreement has been signed by most of the litigants affected by the abandonment.  Once it has been approved by the court, letters will go out to the defaulted parties describing how to access funding.

Meter-Related Ball Valve Failure Update:

J. Haverstock reported that there has been another valve failure.  Rod DuBois has indicated that Jackson, the original plumber from Meter Backflow Services, will be returning to replace all of the ball valves that have been installed.  Residents will be notified via letter and times will be set to do this work.

Sewer:

Update on Project Status – Phase I & II:

Mike Smith sent an e-mail update the Commission on the status of the sewer project.

Phase I is complete – There is some research being done on improving the digital display on the effluent flow meter.  Weston & Sampson is working on the record drawings and an update to the plant O & M manual to include the improvements that were made at the facility.

Phase II construction resumed on April 2, 2012.  Pipe laying has proceeded slowly due to the requirement for by-passing sewage flow around the work area and the depth of cover over the pipe.  This portion of the project continues according to schedule.
There will be a progress meeting on April 25 at 9:00 AM.

Change orders were discussed, as well as the schedule for the remaining project.  Completion is still anticipated for May with paving to occur in August, prior to school opening.

Water and Sewer:

Bob Berardo reported that Jeff Fehrs and Mr. Domenico from the Wastewater Division have visited the Wastewater Facility and appeared to be impressed.

There is an on-going study of the Otter Creek Watershed and there will be a meeting on April 20 at 11:00 AM for discussion of cross-connections and illegal contaminants in the sewers leading into Lake Champlain via Otter Creek.

Other:

J. Lapre inquired if once a house is demolished, the landowner is still billed for the bond repayment.  J. Haverstock indicated that the bill is based on water access.  Bruce Babcock will be contacted about the house in question so the property can be reviewed and the proper steps taken so that there are no issues on the line.

The Water & Sewer Commissioners welcome Dave Boles to the Commission.

Executive Session:

Motion by A. Hitchcock and seconded by B. Harnish to enter into Executive Session for the purpose of Personnel and Legal.

The Water and Sewer Commission entered into Executive Session at 7:20 PM.  J. Haverstock was invited to stay.

The Water and Sewer Commission came out of Executive Session at 7:35 PM, with no action taken.

Adjournment

The Commission adjourned at 7:35 PM.

The next regular meeting will be held on May 15, 2012.

Respectfully Submitted

Kelly Giard, Recording Secretary

  _________________________________

Allen Hitchcock, Chair

_________________________________

John Lapre, Vice Chair

_________________________________

Helen McKinlay

_________________________________

Bob Harnish

__________________________________

Dave Boles

Select Board

April 4, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Lucia Suarez, Chris Beitzel, Thad Poremski, Sonny Poremski, Melvin Aldrich, Carol Aldrich, Bev Peterson, Allen Mills, Thom Christianson, Randy Adams, Vanessa Mills Holmquist, Sandy Gagnon, Mamie Rasmussen, Stephanie Kennedy, Ferne Faivre, Matt Harvey, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary.

MINUTES

The Select Board minutes from the March 21, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $31,645.49 (General Fund) and $9,907.89 (Payroll) were approved and signed with the following discussion:

A. Hitchcock inquired about the expense for $150 to Bernie Webster Plumbing and Heating.  J. Haverstock explained that this was an expense to deal with a blockage originating with Town infrastructure.

J. Gagnon inquired about the multiple expenses for ski refunds.  J. Haverstock indicated that this was due to the warmer than usual weather causing the ski area to close early.  There was no loss in revenue to the Town.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• The water project work in the area of the Village Green is expected to begin on April 20.
• The sewer project work resumed on April 2.  This is for the construction of the new sewer line from the Fire House up Arch Street to the intersection of Elm Street and Route 7, as well as the final construction work on the Elm Street pump station.  The paving to Arch and Pleasant Streets will be in August.
• The new Highway truck has been ordered.  The unsuccessful bidders were notified, as well.
• There will be a Staff Meeting on April 5 at 9:00 AM.
• The deadline for the next issue of the Newsletter is April 15, with items directed to Linda Drummond.
• There will be fireworks training at the Fire Academy on April 18 from 3:00 PM – 4:00 PM.

PUBLIC COMMENT

Mr. Aldrich, Bev Peterson, and Allen Mills spoke regarding concerns about the proposed wind power project.  T. Pelkey asked residents with concerns about the proposed project approach the Select Board with their concerns in writing, so that information can be researched prior to any answers being made publicly.  Mrs. Aldrich read page 16 from the Town Plan that speaks about wind power.

Tom Carrara inquired the status of the Harrison (currently Graham) house on Plains Road that burned some time ago.  J. Haverstock indicated that this item was included on the agenda for discussion.

OLD BUSINESS

Farmers’ Market Discussion:

Kelley Lyons was present to give an update on her efforts to develop a Farmers’ Market.  Ms. Lyons gave descriptions of the locations that are proposed, the requirements to begin such a market, and the hours of operation that are proposed.

There was much discussion concerning the location of the Town Green, as the Congregational Church owns a portion of the proposed property.  The Church Trustees will be meeting to discuss the proposal, and currently, the Church is “interested, but concerned” in participating in the project, according to Matt Harvey.

Ms. Gagnon and Mr. Harvey exited at 7:11 PM

Loan Closing Documents:

The Town Council recommended the signing of an additional sewer loan document resolution.  The members of the Select Board signed this document.

NEW BUSINESS

Burn Permit Discussion:

Mamie Rasmussen was present to discuss the Town Ordinance regarding burn permits.  Ms. Rasmussen believes that the ordinance should include a statement indicating that the landowner has the right to deny a tenant from burning.  T. Pelkey indicated that the Ordinance would be reviewed and changes, if any, will be properly warned.

Discussion of Recreation Area Fees:

Randy Adams was present, representing the Recreation Committee, requesting an increase in the recreation area fees for the next year.  The Committee would like to set the fees as previously stated in 2011, with the exception of increasing the season pass fees by $5 for both resident and non-resident.

Motion by J. Gagnon and seconded by A. Hitchcock to increase the seasonal pass fees for both residents and non-residents by $5.  Motion passed unanimously 5 – 0.

R. Adams gave an update on the Pittsford Day festivities.  The Recreation Department is recommending a 3-evening event (a Friday evening in June; a Saturday evening in July; and a Sunday evening in August).  The Recreation Committee requested that the Town designate the Pittsford Day Committee as a Town Entity and provide police coverage during the events.

Motion by A. Hitchcock and seconded by T. Hooker to designate the Pittsford Day Committee as a Town Entity and provide police coverage during the events.  Motion passed unanimously 5 – 0.

Discussion of Recreation Committee Appointments:

The Recreation Committee recommends the appointment of Kathy Shortsleeves as Vice Chairman and Rob Ketcham as Chairman.  Motion by A. Hitchcock and seconded by T. Hooker to appoint the recommendations as presented by the Recreation Committee.  Motion passed unanimously 5 – 0.

All guests except Tom Carrara and Lucia Suarez exited at 7:25 PM.

Request to Clear Private Property:

J. Haverstock indicated that Mr. McCuin has expressed concern over the Harrison

(currently Graham) property on  Plains Road.  J. Haverstock has contacted the Health Officer (Bruce Babcock), who was able to speak with the mortgage lender.  The bank will be taking formal title in the near future and will collect the garbage outside the structure and rehab or sell the property.  Mr. McCuin was notified of this information.

Consideration of Participation in “Way to Go” Commuter Challenge:

J. Haverstock read a resolution naming the week of May 14 – 18 as the “Way to Go” Commuter Challenge week.  Motion by T. Hooker and seconded by J. Cornell to sign the resolution.  Motion passed unanimously 5 – 0.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:34 PM.

The Board of Selectmen reconvened at 7:40 PM.

BUDGET UPDATE:

J. Haverstock reported that the General Fund expenses are at 74.5% of budget three-fourths of the way through the fiscal year; Highway expenses are at 88% of budget with revenues at 105% of budget.  The Highway variances are due to the FEMA funding received,  the unbudgeted expense to replace the Arch Street culvert, the mild winter, and an employee out on Workers Compensation.

EXECUTIVE SESSION

A. Hitchcock reported that there is a legal issue and a personnel issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town at 7:43 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and Personnel at 7:43 PM.

The Select Board came out of Executive Session at 8:00 PM, with no action taken.

The meeting was adjourned at 8:00 PM.

The next meeting will be held on April 18, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

 _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

Thomas Hooker, Selectman

Liquor Board Meeting  

April 4, 2012    

The meeting was called to order at 7:34 PM by Thomas “Hank” Pelkey, Chair.

Liquor Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Tom Carrara, Lucia Suarez, John Haverstock and Kelly Giard, Recording Secretary.

The minutes from the March 21, 2012 Liquor Board meeting were signed, with no corrections.

NEW BUSINESS

The Liquor Board received 2 applications for consideration.

T. Hooker made the motion to approve the Second Class Liquor License and Tobacco License for Keith’s Country Store.  Motion seconded by J. Cornell.  Passed and signed unanimously 5 – 0.

T. Hooker made the motion to approve the Second Class Liquor License and Tobacco License for Wesco, Inc. (dba Champlain Farms #275).  Motion seconded by A. Hitchcock.  Motion passed and signed unanimously 5 – 0.

The Liquor Board adjourned at 7:40 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

            _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

           W. Joseph Gagnon, Selectman

_________________________________

                     Jane Cornell, Selectman

_________________________________

               Thomas Hooker, Selectman

Select Board Meeting

March 21, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman..

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Shawn Erickson, Melvin Aldrich, Carol Aldrich, Bev Peterson, Tom Carrara (6:36 PM), Dan Adams (6:53 PM), John Haverstock and Kelly Giard, Recording Secretary

MINUTES

The Select Board minutes from the March 5, 2012 special meeting and the March 7, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $27,097.01 (General Fund) and $12,902.95 (Payroll) were approved and signed, with the following discussion:

J. Gagnon inquired about the expense for Clearlane.   S. Erickson indicated that this was part of the committed amount and that the shed is not full. However, what is in there will be stockpiled for future use.

J. Gagnon inquired the expense for K-9 training.  J. Haverstock will research this expense.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• Chairman Pelkey, Moderator Harvey, and the Town Manager recently met to review Town Meeting.  They all agreed that the meeting ran smoothly.  A Hitchcock expressed concern about low turnout.
• The State portion of the Tropical Storm Irene repairs funding has yet to be received.
• Pittsford residents were victorious over Proctor in the Food Challenge to benefit the Food Shelf.
• There was a meeting with Otter Creek Engineering staff, Chairman Pelkey, Bruce Babcock, Shawn Hendee and the Town Manager with regard to the proposed Fire District #1 connection to the Golf Course and Pittsford Water System.
• There is a link on the website to keep the residents updated on developments related to Proctor Water.  A settlement has been reached regarding the legal case and details should be available on the site in the next couple of days.  Neighborworks has been in contact to discuss the possibility of providing loans for well drilling services.
• There has been some research to constructing a Police Office within the Municipal Offices.  A request for bids will be drawn up soon and advertised.
• The Act 250 hearing for Casella’s gravel pit has been postponed until April 26 at 9:00 AM at the site, then, returning to the Conference Room for discussions.
• There was information regarding the Select Board Institute included in the Select Board packets.  Any member that is interested in attending should contact the Town Manager.
• The Town Manager will be on vacation next week.

PUBLIC COMMENT

Mr. Aldrich spoke regarding his concerns of the proposed wind power project.  Mr. Aldrich spoke against the proposed project and explained concerns.

Ms. Peterson also spoke regarding her concerns about the proposed wind power project and her opposition.

Tom Carrara inquired if the lower end of Depot Hill Road pavement would be ground prior to paving.  S. Erickson indicated that there would be grinding to just above the Transfer Station and the remaining distance of road would be paved with a shim & overlay.

Tom Carrara also inquired why there would only be a 4” water line instead of an 8” water line on the Corn Hill Road if the proposed connection to Pittsford Water proceeds.  T. Pelkey referred this topic to the Water & Sewer Commission.

OLD BUSINESS

Review of Highway Truck Bids:

There were bids for the highway truck purchase included in the packets for review.  S. Erickson explained the benefits of having the current tandem truck.  S. Erickson also explained that there have been fuel mileage comparisons done between the single axle truck and the tandem truck.

Motion by A. Hitchcock and seconded by J. Gagnon to purchase a single axle truck.  Motion failed 2 – 3 (Pelkey, Cornell, Hooker)

Motion by T. Hooker and seconded by J. Cornell to purchase a tandem truck.  Motion passed 3 – 2 (Hitchcock and Gagnon).

There were 2 bids that were disqualified due to not meeting specifications.

There was discussion concerning the emissions on the International trucks.  There was also discussion concerning the possibility of a private sale of the used truck as opposed to trade-in opportunities.

Motion by T. Hooker and seconded by J. Cornell to purchase a tandem truck from Charlebois Truck for the amount of $99,282.  Motion passed unanimously 5 – 0.

Motion by J. Gagnon and seconded by T, Hooker to approve the purchase of the body for the new truck in the amount of $59,655.  Motion passed unanimously 5 – 0.

NEW BUSINESS

Review/Adoption of Winter Maintenance Policy:

This document was included in the packets for review.  Motion by T. Hooker and seconded by A. Hitchcock to adopt the policy as presented, subject to necessary updates.  Motion passed unanimously 5 – 0.

Shawn Erickson, Melvin Aldrich, and Carol Aldrich exited at 7:25 PM.

Review of Town Office Building Heat Loss Proposals:

There were bids included in the packets for review with regard to the Town Office Building Heat Loss proposals.

The contractors were discussed and their inclusions in the scope of work to be done.  Dan Adams explained that in order for redemption of Efficiency Vermont rebates and/or grants, another energy review would be necessary.  Mr. Adams offered to pay for the review.

Motion by A. Hitchcock and seconded by J. Gagnon to award the project to Dan Adams and to proceed with the project as presented.  Motion passed unanimously 5 –0.

Dan Adams and Bev Peterson exited at 7:39 PM.

Execute Certificate re:  Grand List Appeals/Suits:

The Select Board signed the Certificate as presented by the Listers, indicating that there were no appeals or suits with regard to the Grand List.

Potential Purchase of Used Air Compressor System for Fire Department:

T. Hooker explained that the air compressor is available from the West Rutland Fire Department as they purchased one with Federal grants.  T. Hooker explained that the compressor system is valued at $30,000 – $40,000 in new state.  The West Rutland Fire Department is offering this used compressor to Pittsford for $7,000.

Motion by A. Hitchcock and seconded by J. Cornell to purchase the used air compressor system from the West Rutland Fire Department for $7,000.  Motion passed 4 – 0 – 1 (Hooker).

Execute USDA Sewer Loan Documents:

Motion by T. Pelkey and seconded by T. Hooker to execute the USDA sewer loan documents.  Motion passed unanimously 5 – 0.  The documents were signed.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:48 PM.

The Board of Selectmen reconvened at 7:50 PM.

EXECUTIVE SESSION

J. Haverstock reported that there is a personnel issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for personnel issues where premature knowledge would be damaging to the Town, and for contractual issues that may be jeopardized by public disclosure at 7:53 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or persons involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and personnel at 7:53 PM.

The Select Board came out of Executive Session at 8:06 PM, with no action taken.

The meeting was adjourned at 8:06 PM.

The next meeting will be held on April 4, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

 _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

 W. Joseph Gagnon, Selectman

_________________________________

Jane Cornell, Selectman

_________________________________

Thomas Hooker, Selectman

Liquor Board Meeting  

March 21, 2012    

The meeting was called to order at 7:48 PM by Thomas “Hank” Pelkey, Chair.

Liquor board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary

The minutes from the March 7, 2012 Liquor Board meeting were signed with no corrections.

NEW BUSINESS

The Liquor Board received 1 application for consideration.

J. Gagnon made the motion to approve the First Class Liquor License for Cassidy’s Hilltop Tavern.  Motion seconded by T. Hooker.  Passed and signed unanimously 5 – 0.

The Liquor Board adjourned at 7:50 PM.

Respectfully Submitted,

Kelly Giard, Recording Secretary

            _________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

Thomas Hooker, Selectman

WATER AND SEWER COMMISSION

March 20, 2012

Water and Sewer Commission Members Present – Allen Hitchcock, John Lapre, and Bob Harnish.  Absent:  Helen McKinlay.  Others present:  Mike Smith, John Haverstock and Kelly Giard – Recording Secretary.

Allen Hitchcock, Chairman, called the meeting to order at 6:30 PM.

Minutes:

The minutes from the February 21, 2012 meeting were signed, with no corrections.

Town Managers Report:

None.

Public Comment: 

None stated at this time.

Water:

Update on Water Project:

J. Haverstock reported that Otter Creek Engineering has met with Markowski Excavating and indicated that the funding for the line work in the area of the Town Green is still available. However, the project needs to be completed very soon to keep the grant funding alive.  This work is currently being scheduled for completion.

Currently, there is approximately $50,000 of loan funds that will not need to be repaid.  There was discussion that this money could be placed in a Water Capital Reserve Fund.

Update on Joint Proposal to Connect to Water System:

J. Haverstock reported that he joined several people to walk the proposed line from Orchard Hill Road that will combine the Pittsford Proctor Golf Course, several Corn Hill residences and Fire District #1 with the Town water service. Otter Creek Engineering will be surveying this area and will have a study available for review in April, hopefully enabling the scheduling of May informational meetings and a June bond vote. Upon a successful bond vote, construction could occur in the July – September time period.  There is an EPA deadline of December, by which Proctor water customers (including the Golf Course and Corn Hill residences) must be abandoned.

There has been no information received as to the status of the forgiveness of the $22,000 planning loan the Town received to fund a study of options available to Proctor Water customers.

There is a balance of $63,000 on a study loan due to the Drinking Water Fund.  This balance is due now because of the USDA funding that has been received.

There is a possibility of a settlement agreement with the Proctor Water users.  More information will be forwarded when received.  The information will also be included on the Town’s website.

Requests for Partial Abatements of Utility Bills:

J. Haverstock reported that requests have been received from Mr. Curtis of Curtis Auto Sales, who also owns an apartment building.  Bruce Babcock has visited the property and located leaks.  There was a discussion between Mr. Curtis and the tenants of the apartment building about the need to conserve water.  J. Haverstock has distributed leak kits.  Mr. Curtis and J. Haverstock will review this usage throughout the next billing cycle to see if an issue can be identified and resolved.

A request has also been received by Ms. Massores.  J. Haverstock reported that no issues have been found.

Meter-Related Ball Valve Failure Update:

J. Haverstock indicated that the proposal from MBS to have Town staff involved in replacing ball valves has been declined and the Town has  referred MBS to three local plumbers.  A. Hitchcock inquired if the new valves were required to be lead-free.  Mr. Smith indicated that any new valves to be installed must be lead-free.

Other Water Concerns:

J. Lapre indicated that the new hydrants have not been color coded to assist the firefighters in the direction to turn the hydrants on, in the event of a need.  J. Haverstock will discuss the matter with Water Department personnel.

Sewer:

Update on Project Status – Phase I & II:

Mike Smith was present to update the Commission on the status of the sewer project.

Phase I is complete – the covers were installed and helped with icing during the winter months.  There was discussion of some concerns that Bob Berardo has expressed and Daniels Construction is aware of the concerns.  There was discussion of the possible decrease in the water content of the sludge that is trucked out.  M. Smith watched a demonstration of a polymer sludge thickener at the facility today and was impressed. He noted that there was no negative effect with the use of the polymer product.

There was discussion of possibly including a sump pump reminder in the next sewer bills.

Phase II is about to begin construction again.  There has been a meeting with the businesses at the upper end of Arch Street to discuss the detours that would need to occur during the construction process.  The project is expected to resume during the week of April 2.  The construction will involve the burying of the sewer lines, then going back to do the service line connections and testing.  This portion of the project is expected to be complete in two months. Then, the trench patch will have some time to settle before paving in August.  The control panel for the Elm Street pump station has been received.  There may need to be some modifications done before installation.

There was discussion about the possibility of telemetry units at the Elm Street pump station.  M. Smith explained the process and the options that are available.

Discussion of New Sewer Rates:

M. Smith explained that there would be a bond vote required of all the voters in Town and not just the sewer users.  There would need to be an increase of approximately $120 to address the cost of the borrowing for the current upgrade project.  Currently, there are 241 sewer users and 349 ERUs; 13 of these users using the sewer system only and not the water system.

M. Smith explained that there should be one billing period in reserve in the event of any emergencies; that the revenue sources need to be identified; include O+M costs; and that utility bills normally increase at a rate of 4% yearly.  M. Smith recommended that the Sewer Ordinance be reviewed and updated, as the original document was dated 1971.

M. Smith exited at 7:44 PM

Water and Sewer:

J. Haverstock indicated that there have been 40 shut-off notices sent; 17 have been resolved; with 23 remaining to be resolved.  There was discussion as to the statute and policy that is followed in this process.

Other:

None presented at this time.

Executive Session:

Motion by A. Hitchcock and seconded by J. Lapre to enter into Executive Session for the purpose of personnel.

The Water and Sewer Commission entered into Executive Session at 7:47 PM.  J. Haverstock was invited to stay.

The Water and Sewer Commission came out of Executive Session at 8:06 PM, with no action taken.

Adjournment

The Commission adjourned at 8:06 PM.

The next regular meeting will be held on April 17, 2012.

Respectfully Submitted

Kelly Giard, Recording Secretary

_________________________________

Allen Hitchcock, Chair

 _________________________________

John Lapre, Vice Chair

_________________ABSENT________

 Helen McKinlay

_________________________________

Bob Harnish

March 7, 2012

The meeting was called to order at 6:30PM by John Haverstock, Town Manager.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, and Jane Cornell.  Absent:  Thomas Hooker.

Also present:  Dorothy Parkinson, Greg Edwards, Todd DuGuay, Wendy Pelletier, Aaron Guyette, Minga Dana, Kenneth Mansfield, Peg Rawlings, Laura Chase, Richard Dayton, Mary Wilson, Sarah Bennett, Todd Blanchard, JJ Blanchard, Lloyd Provin, Jr., Charles “Butch” Shaw, Mary Shaw, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary

REORGANIZAION:

J. Haverstock noted the recent Select Board election and asked for nominations for the position of Select Board Chairman.  A. Hitchcock nominated T. Pelkey.  Motion seconded by J. Gagnon.  Passed unanimously 3 – 0 – 1 (T. Pelkey recused).

J. Haverstock asked for nominations for the position of Vice Chairman.  T. Pelkey nominated A. Hitchcock as Vice Chairman.  Seconded by J. Gagnon.  Passed unanimously 3 –0 – 1 (A. Hitchcock recused).

T. Pelkey asked for nominations for the position of Recording Clerk.  T. Pelkey nominated Linda Drummond as Recording Clerk.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

T. Pelkey asked for nominations for the Official Newspaper.  Motion by T. Pelkey to nominate the Brandon/Pittsford Reporter as the official newspaper.  Seconded by A. Hitchcock.  Passed unanimously 4 – 0.

Motion by T. Pelkey and seconded by J. Cornell to accept the proposed meeting schedule for the coming year.  Following discussion, the July 4 meeting will be moved to July 11.  Motion passed unanimously 4 – 0.

Motion by T. Pelkey and seconded by A. Hitchcock to appoint the following individuals to the following positions:

• Animal Control Officers (3):  J. Michael Warfle; Lema Carter; Dennis Duby, Jr.
• Delinquent Tax Collector:  John Haverstock
• Emergency Management Coordinator:  Odell A. D. Johnston, Sr.
• Enhanced 9-1-1:  Rodney Drown; Vacancy
• Fence Viewers (3):  W. Joseph Gagnon; John C. Fox; Vacancy
• Fuel Coordinator:  John Haverstock
• Pound Keepers (2):  Edward Fox; Vacancy
• Rutland Regional Ambulance Service – 3 yr term (2015) – Betsy Morgan
• Zoning Board of Adjustment – 3 yr term (2015) – Jack Orvis; John Mitchell
• Recreation Committee – 3 year terms (2015):  Bill Crossmon; Robert Ketcham
• Rutland County Solid Waste Representatives:  John Weeden. (Alternate – vacant position)
• Rutland Regional Planning Commission – Patricia Lewis
• Rutland Regional Transportation Council -  Margaret “Peg” Flory;  Alternate: John Haverstock
• Police Officers -  Lema Carter, Erik Wilder, Jeffrey Warfle, Brent Garrow
• Surveyor of Wood – Kenneth Gagnon
• Town Police Chief – J. Michael Warfle
• Town Service Officer – John Haverstock
• Tree Warden – Shawn Erickson
• Tree Warden Assistant – Randal S. Adams

Motion passed unanimously 3 – 0 – 1 (Gagnon recused).

MINUTES

The Select Board minutes from the February 15, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $37,319.06 (General Fund) and $10,255.27 (Payroll) were approved and signed, with the following discussion:

A. Hitchcock inquired if there was any mileage compared to the fuel consumption in the police vehicles.  J. Haverstock indicated that there were mileage reports, and that he would attempt to reconcile gas purchases with cruiser mileage.

J. Gagnon inquired about the expense for the Town Office fire alarm.  J. Haverstock explained that there had been a recent fire alarm, after which the Fire Chief and Assistant Chief indicated that the panel was in need of update/upgrade.

A. Hitchcock inquired about the expense for CPA audit/sewer single.  J. Haverstock explained that this was for the sewer project and was necessary due to the federal funding that was used for the project.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

• Congratulations to Chairman Pelkey in his re-appointment as Chairman of the Select Board.
• Town Meeting resulted in the re-election of Tom Hooker to the Select Board for a 3-year term and Jane Cornell was elected to a 2-year term.  All of the warned articles passed at Town Meeting.  The newly elected Select Board members have been sworn by Town Clerk Helen McKinlay.
• All of the Storm Irene-related FEMA funding has been received, totaling $53,000 of the $71,000 of losses sustained.  There is an additional amount of approximately $10,000 expected from the State to bring the total amount received to approximately 90% of the total loss.
• A meeting was recently held with the residents that will be abandoned by the Proctor water system and a well driller with regards to “bulk rate pricing”.  Residents are encouraged to contact Paul Darby before March 16.  There is a Proctor Water news site on the Town website.  Residents are encouraged to review this site for updates and the information is available through the Water & Sewer page.
• Chairman Pelkey, Mark Youngstrom and Town Manager Haverstock traveled to Winooski on February 27 to meet on having the $22,000 Proctor Water study loan forgiven. The outcome has not been determined yet.
• Town Manager Haverstock has recently met with representatives from Reunion Power with regard to the Grandpa’s Knob wind farm project.  A. Hitchcock indicated that a visual image should be obtained from the Corn Hill area.

A. Hitchcock inquired if there was any “winner” with regard to the Town Meeting Food Challenge with Proctor.  J. Haverstock reported that Robin Rowe is working on gathering this information and will advise at a future meeting.

PUBLIC COMMENT

Tom Carrara inquired if there was any information available with regard to the Zero Sort Recycling that was mentioned at Town Meeting.  T. Pelkey indicated that this information would be discussed once the information on pricing and logistics are received from the Solid Waste District or Casella’s.

Tom Carrara inquired if Pittsford could deny the wind towers if other towns approve.  T. Pelkey indicated that this was not a Select Board decision.

Dorothy Parkinson welcomed Jane Cornell to the Select Board.

Dorothy Parkinson inquired if both police vehicles would be used now, as Jeffrey Warfle is a full-time officer.  J. Haverstock reported that it would be rare to have both vehicles used at the same time.  There are occasions that both vehicles would be used, such as parades, Haunted Houses and emergencies.  Tom Carrara inquired if there were any measures in place to cut the use of gasoline, as the price is getting so high.  There was discussion concerning this and there is no sensible way to cut the usage and still have proper police protection.

OLD BUSINESS

None presented at this time.

NEW BUSINESS

Appointment(s) to fill Elected Office(s) left unfilled by Election, if needed:

J. Haverstock indicated that he is not aware of any openings.

Appointment to fill Vacancies amoun Officials, Board Members and Commissioners:

J. Haverstock indicated that there is a vacancy on the Recreation Committee, being vacated by Scott Eugair.  Randy Adams reported that John White is interested in this position.  Motion by A. Hitchcock and seconded by J. Cornell to appoint John White to the position on the Recreation Committee, being vacated by Scott Eugair.  Motion passed unanimously 4 – 0.

J. Haverstock indicated that there is a vacancy on the 9-1-1 Committee, being vacated by Gordon Delong.  David Chapman has expressed interest in this position.  Motion by J. Gagnon and seconded by A. Hitchcock to appoint David Chapman to the position on the 9-1-1 Committee, being vacated by Gordon Delong.  Motion passed unanimously 4 – 0.

Status Report of Park ‘N Ride Lot Discussions:

Representatives from the Vermont Agency of Transportation and Stantec presented the locations that have been discussed about Town for the construction of a Park ‘N Ride Lot.  Following a presentation, residents expressed and discussed the following concerns:

• The Bus and ACTR strongly recommend a Route 7 location as they are currently on schedules that meet with other connecting buses to travel to other areas.
• The residents of Pittsford Commons are strongly in favor of the lot being developed in the area near the Commons.  Some residents of the Commons spoke in favor of this area because they are currently having to drive to St. Alphonsus to meet the Bus.
• Tom Carrara inquired if there would be a “trial site”, possibly at the Driving Range on Route 7 north to find out if the lot would be used.
• Allen Hitchcock inquired if other towns that have this type of lot are seeing usage by more pedestrians or vehicles.
• Lloyd Provin, Jr. expressed concern that that the lot should be constructed in an area with a lower speed limit.
• Cost and security are concerns.

All attendees, except Tom Carrara and Dorothy Parkinson, exited at 7:27 PM.

Discussion of VLCT Wellness Award:

J. Haverstock explained that the VLCT Wellness Program is a staff volunteer initiative that is lead by Linda Drummond.  An award has been received in the amount of $4,193 this year.  In years past, half of the award has been returned to the volunteer participants and the balance has been utilized to purchase health or safety equipment.  J. Haverstock reported that the Safety and Wellness Committee will be meeting soon to present a proposal of the ideas for this years funding.  The Board was in agreement to follow the past years’ precedent on the use of these funds.

OTHER BUSINESS

The Board of Selectmen recessed to the Liquor Board at 7:54 PM.

The Board of Selectmen reconvened at 8:04 PM.

EXECUTIVE SESSION

J. Haverstock reported that there are contracts and legal issues to be discussed in Executive Session.

T. Pelkey made a motion and seconded by A. Hitchcock to go into Executive Session for legal and personnel issues where premature knowledge would be damaging to the Town,  at 8:05 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and personnel at 8:05 PM.

T. Pelkey exited Executive Session at 8:31 PM.

The Select Board came out of Executive Session at 8:43 PM, with no action taken.

The meeting was adjourned at 8:43 PM.

The next meeting will be held on March 21, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

______________ABSENT___________

              Thomas Hooker, Selectman

2012/ 2013

PITTSFORD SELECT BOARD MEETING SCHEDULE

6:30 p.m. at Pittsford Municipal Building

426 Plains Road

The Select Board meets on the first and

third Wednesday of each month except **July 11, 2012:

This schedule does not include any special meetings that may need to occur during the year.

If you should have any questions regarding schedules or agendas, please contact John Haverstock, Town Manager at 483-6500 Ext. 20.

]]> http://pittsfordvermont.com/2012/03/07/select-board-122/feed/ 0 http://pittsfordvermont.com/2012/03/05/select-board-special-10/ http://pittsfordvermont.com/2012/03/05/select-board-special-10/#comments Mon, 05 Mar 2012 16:20:00 +0000 topeditor http://pittsfordvermont.com/?p=3108 Special Select Board Meeting

Town of Pittsford, Vermont

Minutes of Meeting/March 5, 2012

Present:  T. Hank Pelkey; Allen Hitchcock;  Joseph Gagnon; Thomas Hooker; John Haverstock.  Absent: Linda Weeden

1. The meeting was opened at 6:14 p.m.

2. Public Comment

None.

3. Discussion of Town Meeting Preparations

4.   Adjournment

The Select Board adjourned its meeting at 6:25 p.m.

APPROVED:

___________________________

T. Hank Pelkey, Chair

___________________________

Allen Hitchcock, Vice-Chair

___________________________

Thomas Hooker

___________________________

Joseph Gagnon

_______ABSENT____________

Linda Weeden

WATER AND SEWER COMMISSION

February 21, 2012

Water and Sewer Commission Members Present – Helen McKinley, John Lapre, and Bob Harnish.  Absent:  Allen Hitchcock.  Others present:  Dorothy Parkinson, Tom Carrara, John Haverstock and Kelly Giard – Recording Secretary.

John Lapre, Vice Chairman, called the meeting to order at 6:30 PM.

Minutes:

The minutes from the January 24, 2012 meeting were signed, with no corrections.

Town Managers Report:

J. Haverstock reported the following:

• There will be a meeting of the residents that are affected by the Proctor Water system abandonment on February 22, 2012 at 6:30 PM at the Lothrop Gym.  There will be an update on the well drillers information.  The residents that are affected have been notified.
• Mark Youngstrom reported that the remaining grant funds with regard to the water system upgrade are still available for the work in the Village and near the Town Green.
• The copying and scanning of the Water Department documents is complete.  There is a copy of the documents and a copy of the disc are currently at the Wastewater Treatment Facility and a copy of the disc is on file at the Town Office.
• Eric Law with the Water Supply Division has reported that the $22,000 loan for the Proctor water study will probably not be eligible for forgiveness.  Mark Youngstrom has been notified and will be researching alternatives.  This loan is at 0% interest and is due to mature in 5 years.
• The format for Town Meeting remains the same as in years past.  Allen Hitchcock will present the Water & Sewer Commission information;  Joe Gagnon will present the Highway Department information;  and Thomas “Hank” Pelkey will discuss the General Fund information.

Public Comment:

Tom Carrara inquired about the following:

• Is Florence water being pumped back to Pittsford on a regular basis, depending on the OMYA usage?  J. Haverstock explained that OMYA has been decreasing their demand on the public water system each year by recycling rainwater and process water.  J. Haverstock also reported that OMYA typically notifies the Town prior to increasing their demands on the public water system.  J. Haverstock will speak with Bruce Babcock regarding these questions.
• Does Pittsford qualify for any grant funding?  J. Haverstock indicated that Pittsford applies for any applicable grants.
• What is happening with the Plains Road sewer line?  J. Haverstock indicated that this portion of the sewer project will be reevaluated when the system upgrade is near completion, as the Town’s ability to address this project will depend on remaining grant funding.
• There were ball valve failures.  What is the settlement for this?  J. Haverstock reported that 7 valves had failed and that the Town has been reimbursed by Meter Backflow Services for costs of repairs and that an extended warranty has been granted.  There was discussion concerning the lead-free requirement that is federally required.

Dorothy Parkinson inquired about the following:

• There are red cones in the area of the Village Green.  J. Haverstock indicated that he is not aware of any issues in that area, but, would look into the situation.  T. Carrara indicated that this was due to loose gravel from the recent construction in the area.

Water:

MBS Ball Valve Proposal:

J. Haverstock reported that there were 100 ball valves installed along with the new meters and that there was a 7% failure rate.  It is uncertain whether there will be any failures in the future.  There was discussion as to whether to replace now and whether a different batch of lead-free valves would make a difference.  Currently, Mark Youngstrom and Rod Dubois are involved in drafting and reviewing a proposal to have Town staff replace the remaining ball valves in Town.

Sewer:

Update on Project Status – Phase I & II:

Mike Smith sent an e-mail status update that was reviewed by the Commission members.  Phase I is completed.  Currently, Phase II is in the winter shut-down mode.  There was discussion concerning a possible upgrade to the planned remote-access Elm Street Pump Station telemetry device.  Mr. Smith will be invited to the March meeting to discuss this option further.

Review of Draft Grease Trap Letter:

A letter has been drafted to send to any preparation locations on the Town sewer system.  J. Lapre recommended that the Town ordinance be reviewed and that information be accurately included in the letter.  A follow-up visit may be required and the penalty for violations will be reviewed,

Water and Sewer:

Discussion of Water and Sewer Budgets:

A copy of a recent letter from the auditors (Sullivan & Powers) was included in the packets for the Commissioners to review.  There is a recommendation to adjust the sewer rates to bring revenues more in line with expenses.  Mike Smith will be invited to the March meeting to further discuss this recommendation.  D. Parkinson inquired about the annual deficit in the Sewer fund.  J. Haverstock indicated that the average annual deficit is between $13,000 and $26,000.

Other:

None presented at this time.

Executive Session:

Motion by H.  McKinlay and seconded by B. Harnish to enter into Executive Session for the purpose of discussing abatement requests.

The Water and Sewer Commission entered into Executive Session at 7:31 PM.  J. Haverstock was invited to stay.

The Water and Sewer Commission came out of Executive Session at 7:44 PM.

Motion by B. Harnish  and seconded by J. Lapre to instruct the Town Manager to write Chuk Pitts declining his request for partial abatement on his utility bill. Motion passed unanimously 3 – 0.

Adjournment

The Commission adjourned at 7:45 PM.

The next regular meeting will be held on February 21, 2012.

Respectfully Submitted

Kelly Giard, Recording Secretary

                                                                                                                                                                                                                           _________ABSENT________________

Allen Hitchcock, Chair

 _________________________________

John Lapre, Vice Chair

_________________________________

  Helen McKinlay

_________________________________

Bob Harnish