Meeting Minutes : Select Board Minutes

The meeting was called to order at 6:30 PM by Thomas “Hank” Pelkey, Chair.

Select Board members present:  Thomas “Hank” Pelkey, Thomas Hooker, Vice Chair, Jane Cornell, W. Joseph Gagnon, and David Trombley.    Also present:  Brad Rousseau, Tom Browe, Bev Browe, Rula Moradi, Mary Lou Moradi, John Haverstock and Kelly Giard – Recording Secretary.

D. Trombley indicated that he would like to address the Select Board in Executive Session for one personnel issue.  Motion by T. Pelkey and seconded by T. Hooker to enter into Executive Session for personnel. Motion passed unanimously 5– 0.

T. Pelkey indicated that there were no agenda amendments.  Motion by T. Pelkey and seconded by T. Hooker to adopt the agenda as presented.  Motion passed unanimously 5 – 0.

 

MINUTES

The Select Board minutes from the September 6, 2017 meeting were signed, with no corrections.

 

ORDERS

The orders in the amount $43,787.42 and $14,046.03 (Payroll) were approved, with the following discussion:

D. Trombley inquired if the expense for the box culvert design and engineering was grant funding-eligible.  J. Haverstock explained that the engineering firm invoice was for the next Fire Hill box culvert installation project and is part of VTrans grant.

 

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

  • The warning letters for the tax sale have been sent with a response deadline of September 22, 2017.  There were 3 out of the 10 parcels that have already been resolved.
  • The external auditors, Sullivan and Powers, were on site on September 6, 7, 18 and 19.  They have taken the required information back to their office and will have a preliminary report soon, to be followed by the audit report and a visit to explain the report to the Select Board.
  • There will be a Staff Picnic on October 6 at Noon at the Recreation Area.  The Select Board and Water and Sewer Commission members are invited to attend.
  • “Thank you” to OMYA for the tour on September 19 for the Select Board and Town Managers from Pittsford and Proctor.
  • The OMYA Community Issues team will be meeting on September 21.  Any one that has concerns is invited to speak with the Town Manager in advance of this meeting.
  • C & C Fireworks will be present at the next Select Board meeting to discuss the possibility of renewing their permit to sell fireworks.
  • The Caverly subdivision has been approved and the School District has received an amended wastewater permit.  Atty. Gary Kupferer has been instructed to finish the transfer paperwork.
  • The Fall Newsletter is at the printer and is expected to be mailed to residents soon.
  • There will be a Mosquito District meeting on September 21.  Mike Blaisdell, the new representative will be attending with the Town Manager.
  • The Mosquito District has been given the Town’s highway mileage to prepare a quote for the adulticide service that is available in other member towns.
  • The Planning Commission recently approved the Town Plan, which is included in the packets for review.  The Planning Commission will be holding their Public Hearing on October 19, beginning at 6 PM with the Select Board public hearing dates to be determined.
  • The Haunted House will occur on October 20, 21, 27 and 28 with the prices remaining as last year.
  • The tentative date for the next Pittsford Day is Saturday, August 18, 2018.

 

PUBLIC COMMENT

None presented at this time.

 

OLD BUSINESS

Update on Old Hubbardton Road:

J. Haverstock reported that three water bars and related safety signs were installed on September 13; a motion camera was installed from September 12 – 19 by Chief Warfle with 41 vehicles being documented in the area – averaging 6 per day; the traffic counter is also in place and will be removed in the next few days.

Mr. Moradi read a statement indicating that the hiring of an attorney is the only choice he has because he feels that the residents were misinformed and the Town management is in chaos.  Mr. Moradi stated that at the May 4, 2016 Select Board meeting, the specific goal was to not open the road, however only be “passable for road crew and emergency crew with material available from the box culvert projects and the project would occur during spare time.”  Mr. Moradi feels that there was unethical conduct and a breach of laws.  Mr. Moradi stated that at the August 23, 2017 meeting, Shawn Erickson lectured taxpayers stating that the Select Board was “his team”.  Mr. Moradi stated that he would be filing an Ethics complaint letter the State.

Mr. Rousseau stated that he and his wife have had occasions of near accidents and vehicles have had to go onto the Moradi’s lawn to avoid a collision.  Mr. Rousseau stated that vehicles go too fast and the road is not wide enough for 2 cars.

Mr. Browe read a statement that there were conflicting accounts of what the project entailed and the project got out of hand.  Mr. Browe inquired where was the management and oversight for the project.  Mr. Browe stated that the residents were being blamed for disciplinary action on an employee.  Mr. Browe stated that he and his wife had briefly thought about moving, but decided to not let this situation run them out of their home that they purchased to be on a dead end road.  Mr. Browe stated that the water bars are an insult and that the Town Manager was at the project and returned to the office and “felt that the job was well done and should satisfy the problem”.    Mr. Browe believes that the Town Manager misled the Select Board and the taxpayers with regard to the project and that the water bars have made matters worse.  Mr. Browe stated that safety is the biggest issue now as it is worse.  Mr. Browe concluded that he has lost faith and trust in Pittsford management.

T. Pelkey stated that the comments would be taken under consideration.

Mr. and Mrs. Browe, Mr. and Mrs. Moradi and Mr. Rousseau exited at 6:58 PM.

 

NEW BUSINESS

Consider Proposal to Install Culvert on Private Road to Address Drainage Issue on Town Road:

J. Haverstock stated that there was a proposal to have the Highway Department staff assist with the installation of a culvert on private property to prevent storm water from coming onto the Town road.  The culvert will be purchased and maintained by the residents.  This topic was tabled until further information is received from Shawn Erickson.

 

The Select Board recessed to the Liquor Board at 7:05 PM.

 

EXECUTIVE SESSION

T. Pelkey made a motion and seconded by D. Trombley to go into Executive Session for personnel where premature knowledge would be damaging to the Town, and may be jeopardized by public disclosure.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of personnel at 7:07PM. Town Manager Haverstock was invited to remain for Executive Session.

 

The Select Board exited Executive Session at 7:22 PM, with no action taken.

The meeting adjourned at 7:22 PM.

The next regular meeting of the Select Board will be held on October 4, 2017.

 

Respectfully Submitted,

 

Kelly Giard, Recording Secretary

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Thomas “Hank” Pelkey, Chairman

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Thomas Hooker, Vice Chairman

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Jane Cornell, Selectman

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W. Joseph Gagnon, Selectman

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David Trombley, Selectman