Meeting Minutes : WATER AND SEWER COMMISSION

TOWN OF PITTSFORD
WATER AND SEWER COMMISSION
September 19, 2017

 

Water and Sewer Commission Members Present – Dave Pearson, Thomas “Hank” Pelkey, Clarence Greeno and Helen McKinlay.  ABSENT:  Ernie Clerihew.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:33 PM.

 

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda.

Motion by C. Greeno and seconded by H. McKinlay to adopt the agenda as presented.

Motion passed unanimously 4 – 0.

 

Minutes:

The minutes from the July 18, 2017 meeting were signed, with no changes.

 

Town Managers Report: 

J. Haverstock reported the following:

  • Welcome to Hank Pelkey who replaces Bob Harnish.
  • The Town’s external auditors have determined preliminarily that the Sewer Fund is still a concern.  Rates have been raised twice and there has been no luck in soliciting new customers.  The auditors have reported that some towns subsidize sewer funds from the General Fund.  The auditors recommend considering a modest increase as the fixed costs are increasing annually.
  • There will be a Staff Appreciation Picnic at the Recreation Area on October 6 at noon.  The members of the Select Board and Water and Sewer Commission are invited to attend.
  • The VOSHA follow-up letter has not been received following the July 18 inspection.  There are potentially one or more citations to come.  The issues were addressed and resolved quickly following the visit.
  • The meeting schedule will be discussed at the next meeting.

 

Public Comment: 

None presented at this time.

 

Water:

Water System Mapping Project Update:
J. Haverstock reported that the State’s grant funded 80% of the asset mapping management project.  The next step in this is to map the curb stops.  The Water and Sewer Commission agreed to “test” a neighborhood to determine the overall cost of the project.  John Kiernan (Otter Creek Engineering) will meet with Shawn Hendee to work on the test and advise regarding the cost estimate.

Review Bid to Provide Doors for Springboxes:
J. Haverstock reported that the State did their Annual Sanitary Survey of the water system and noted that the springbox doors were not water tight and recommended that the doors be changed.  The State was advised of the price and thought that this was a costly project.  The Water Department currently has appropriate funds to do this project.  D. Pearson stated that the doors will be custom made and doesn’t believe that there are many other bidders to consider.  The Water & Sewer Commission agreed to proceed with the project.

Update on Revisions to Operations and Maintenance Manual:
J. Haverstock reported that Otter Creek Engineering is working on this project.

 

Sewer:

Mapping Update:
J. Haverstock reported that this “free” state funded project is underway at the Wastewater Treatment Facility.  A meeting has occurred with two engineers from M J Engineering, Bob Berardo, Shawn Hendee and the Town Manager.  A draft plan report will be coming soon.

 

Water & Sewer:

Utility Billing Update:
J. Haverstock stated that there is an updated delinquent billing summary in the packets for review.  Out of the 10 delinquent accounts, 6 or 7 have been determined to be in bankruptcy/uncollectable; 3 face been shut-off – one has a payment agreement; one payment is coming and one has not communicated following the certified letter receipt.

Consider Abatement:
J. Haverstock reported that a Meagan Martin submitted a letter and “planned on paying on the deadline, but was stuck at her workplace”.  Ms. Martin stated that she was not aware of the dropbox.  The abatement request was for $57.42 in penalty and interest.  Motion by C. Greeno and seconded by H. McKinlay to deny the abatement request.  Motion passed unanimously 4 – 0.

Discuss Tractor Garage:
Selectman Trombley spoke with Shawn Hendee expressing concern about the new tractor being stored in the elements and recommended a cover.  Following discussion, the Water and Sewer Commission tabled the discussion until further options are received and priced.

 

Other:

None presented at this time.

 

Executive Session:

None necessary at this time.

 

Adjournment:

The Commission adjourned at 6:53 PM.

 

The next regular meeting will be held on October 17, 2017.

 

Respectfully Submitted,

Kelly Giard, Recording Secretary

 

_________________________________
David Pearson, Chairman

                                                                        _________________________________
Clarence Greeno, Vice Chairman

_________________________________
Thomas “Hank” Pelkey

___________ABSENT______________
Ernie Clerihew

_________________________________
Helen McKinlay