Meeting Minutes : Water and Sewer Commission

July 18, 2017


Water and Sewer Commission Members Present – Dave Pearson, Bob Harnish, Ernie Clerihew, Clarence Greeno and Helen McKinlay.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:33 PM.


Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda.

Motion by H. McKinlay and seconded by C. Greeno to adopt the agenda as presented.

Motion passed unanimously 5 – 0.


The minutes from the May 16, 2017 meeting were signed, with no changes.


Town Managers Report:
J. Haverstock reported the following:

  • Shawn Hendee reports that the blower motors for the Sewer Plant have been shipped and should arrive in about 6 weeks.
  • The Town has learned that it will receive a free Wastewater Asset Mapping project.
  • Commissioner Harnish has submitted his letter of resignation.


Public Comment:
None presented at this time.



Water System Mapping Project Update:
J. Haverstock reported that the project is now complete, including the receipt of the grant funds. There was discussion as to whether to continue the mapping to include all curb stops.  Otter Creek Engineering has been contacted and pricing can be determined by mapping 50 homes and calculating the time required to map for the rest of the customers. H. McKinlay inquired if there was any documentation on the installations that occurred several years ago. J. Haverstock will discuss this with Mark Youngstrom. The Water and Sewer Commission agreed to go ahead with the test and calculate a budget.


Review Bid to Provide Doors for Springboxes:
J. Haverstock reported that there were 2 bids received for the project.  Querry presented a bid of $19,500 for 1/8” stainless steel and  $19,000 for painted steel for the 7 doors; Nop Brothers presented a bid of $20,650 for stainless steel and $15,845 for painted steel for the 7 doors.

Motion by C. Greeno and seconded by B. Harnish to award the bid to Querry for the stainless steel doors.  The Water and Sewer Commission agreed with the Town Manager’s plan to coordinate with the State.  Motion passed unanimously 5 – 0.
Update on Revisions to Operations and Maintenance Manual:
The data that is in several binders will be organized, to include a combined, unified table of contents.


Update on Water Line Replacement Project at Route 7 & 3 Intersection:
J. Haverstock reported that the project is complete and the restoration of lawns is complete.  The permit is now considered closed and the State was notified. VTrans has inspected and approved the project.  The engineer from CLD has been given the information he requested.



WWTF Capacity Study Update:
J. Haverstock reported that the State recently met with Shawn Hendee regarding Wastewater Treatment Facility capacity numbers.  Mark Youngstrom was instrumental in moving this along.  There will be a newsletter notice to invite residents to connect to the sewer system.  There were fliers inserted in the utility bills and there have been inquiries.  The Town Manager will meet with Bruce Babcock and Shawn Hendee to review the inquiries that have been received.


Water & Sewer:

Utility Billing Update:
J. Haverstock reported that the utility bills have been sent out.  There was less water used this cycle, mainly due to the fact that OMYA has not needed to rely on the system due to increased rainfall this year.  This cycle was 25 weeks instead of the usual 26 weeks.  There have been three inquires from customers about the amount of their bills and they will be investigated.


None presented at this time.


Executive Session:
None necessary at this time.


The Commission adjourned at 7:04 PM.

The next regular meeting will be held on September 19, 2017.


Respectfully Submitted,


Kelly Giard, Recording Secretary


David Pearson, Chairman

Clarence Greeno, Vice Chairman

Bob Harnish

Ernie Clerihew

Helen McKinlay