Meeting Minutes : Select Board Minutes

The meeting was called to order at 6:30 PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Tom Hooker, Jane Cornell, W. Joseph Gagnon, and David Trombley.  Also present:  Mike Warfle, Jerry Tift, John Haverstock and Kelly Giard – Recording Secretary.

J. Haverstock indicated that there was a need for Executive Session for one contractual issue concerning OMYA; one personnel issue to discuss Chief Warfle’s benefits; and one legal issue concerning the “Haunted House” property.  Motion by T. Pelkey and seconded by T. Hooker to enter into Executive Session for legal, personnel and contractual. Motion passed unanimously 5– 0.

J. Haverstock stated that there was no need to amend the agenda.

Motion by T. Pelkey and seconded by T. Hooker to adopt the agenda as presented.  Motion passed unanimously 5 – 0.



The Select Board minutes from the May 3, 2017 meeting were signed, with no corrections.



The orders in the amount $32,253.62 and $10,762.60 (Payroll) were approved, with no discussion:



J. Haverstock reported on the following:

  • A 48 gallon container will be delivered to the Transfer Station on May 15 to collect compostable and food scrap materials.
  • The Dollar General Act 250 permit application has been withdrawn “without prejudice”.  The information was included in the packets for review.
  • The Town Manager and Highway Foreman attended a site meeting with the VT Railway Safety Committee on May 9 to discuss the crossings at Kendall Hill and Town Hill Roads.  These projects are in support of the proposed Amtrak line from Rutland to Burlington, with construction occurring in the 2018 construction season.
  • Werner Enterprises’ truck was involved in an accident in the Cross and Mechanic Streets recently and the requested reimbursement has been received.
  • An insurance claim is pending with Heavy Weight Enterprises for a recent accident in which its truck struck a police cruiser.
  • VTrans has awarded Pittsford a 90% Engineering Structures Grant for engineering for next year’s culvert project on Fire Hill Road.
  • The Recreation Department is searching for a concessions vendor for the Recreation Area.  There is also a search for four additional life guards.  Contact Randy Adams for further information.
  • The Police Department has received a VLCT Safety Grant in the amount of $2280 which will be used to purchase four body cameras for the Police Officers.
  • The Highway Department is seeking bids to replace the 2007 single-axle truck.  The bid specifications were included in the packets for review.
  • The Highway Department recently assisted Rutland Town in their clean up efforts following a wind storm.  There will be reimbursement for these services, per the Mutual Aid Agreement.
  • The Town Manager will be out of town at a VTCMA Conference on May 18 and May 19.  The Town Manager will also be out of the office on May 22.
  • The Town Offices and related services will be closed on Monday, May 29 in observance of Memorial Day.

The Select Board agreed that it was a good thing to help neighboring towns with manpower and equipment.



None presented at this time.



Remarks about Pittsford Police Department:

Ms. Spain was not present for this discussion but informed the Town Manager that if she wishes to pursue this matter, the information would be submitted in writing.



Proposal to Purchase Tasers for Police Department:

Chief Warfle and Officer Tift were present to discuss the possible purchase of tasers.  The proposal was in the packets for review.

Chief Warfle explained that Officer Tift was a certified taser instructor and is proposing the purchase of four units.

The Select Board would like to see the taser units used with cameras so the situation prior to the deployment of the taser can be reviewed.  Officer Tift explained that there will be a purchase of the body cameras with the grant funds and the taser units have cameras.

J. Gagnon inquired about the liability of adding tasers to the Police Department’s arsenal.  Chief Warfle stated that there is a liability, but no more than the use of any other technique.  J. Haverstock explained that VLCT covers this liability and J. Tift explained that the Taser Company also has legal teams to review liability.

T. Pelkey inquired if there were adequate funds available in the budget.   J. Haverstock indicated that the Police Department is currently ahead on revenues at this point.  T. Hooker inquired if there were any grant funds available.  Officer Tift will research the possibility.

Officer Tift explained what training would be required of all officers prior to their use of a taser.

Motion by T. Hooker and seconded by J. Cornell to authorize the lease to buy 4 of the taser units.  Motion passed unanimously 5 – 0.


Consider Authorizing Pittsford’s Trustees of Public Funds to Manage “Pittsford Fund” Funds:

J. Haverstock reported that the Trustees of Public Funds met recently and determined that they did not manage the “Pittsford Fund”.

T. Hooker inquired what the fund entailed.  J. Haverstock explained that this fund is for enhancement at Lothrop and has about $20,300 invested at a local bank.

Following discussion concerning various funds and their history, a motion was made by T. Pelkey and seconded by D. Trombley to allow the Trustees of Public Funds the authority to manage this fund.  Motion passed unanimously 5 – 0.



T. Pelkey made a motion and seconded by D. Trombley to go into Executive Session for legal to discuss the Haunted House parcel; personnel to discuss Chief Warfle’s benefits; and contractual to discuss OMYA where premature knowledge would be damaging to the Town, and may be jeopardized by public disclosure.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of legal, personnel and contractual at 7:01 PM. The Town Manager Haverstock was invited to remain for Executive Session.


The Select Board exited Executive Session at 7:06 PM, with no action taken.

The meeting adjourned at 7:06 PM.

The next regular meeting of the Select Board will be held on June 7, 2017.


Respectfully Submitted,

Kelly Giard, Recording Secretary


Thomas “Hank” Pelkey, Chairman

Thomas Hooker, Vice Chairman

Jane Cornell, Selectman

W. Joseph Gagnon, Selectman

David Trombley, Selectman