Meeting Minutes : Pittsford Select Board Meeting April 19, 2017

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Thomas “Hank” Pelkey, Thomas Hooker, Jane Cornell, David Trombley and W. Joseph Gagnon.   Also present:  Randy Adams, Jason Davis, Jim Rademacher, John Haverstock and Kelly Giard – Recording Secretary.

J. Haverstock indicated that there was a need for Executive Session for one personnel issue – confidential discussion with Police Chief Warfle; one contractual issue concerning OMYA’s fire substation lease; and one legal issue concerning the potential exchange of property with the School District.  Motion by T. Pelkey and seconded by D. Trombley to enter into Executive Session for personnel, legal and contractual. Motion passed unanimously 5– 0.

J. Haverstock stated that there was no need to amend the agenda.

Motion by T. Pelkey and seconded by T. Hooker to adopt the agenda as presented.  Motion passed unanimously 5 – 0.

 

MINUTES

The Select Board minutes from the April 5, 2017 meeting were signed, with no corrections.

 

ORDERS

The orders in the amount $46,077.74 and $10,821.72 (Payroll) were approved, with no discussion.

 

TOWN MANAGER’S REPORT
J. Haverstock reported on the following:

  • VTrans has issued a permit for the crosswalk sign installation at St. Alphonsus Church.  The Highway Department will be assisting with installation.
  • Casella’s will be installing a 48 gallon container at the Transfer Station for food scraps and compostable materials to comply with recycling laws that are coming into effect on July 1.
  • Grant fund applications have been submitted to VTrans for Whipple Hollow Road reconstruction and engineering services for the culverts on Fire Hill Road.
  • A tractor trailer unit hit signs and a hydrant on Cross, Pleasant and Mechanic Streets on April 13.  A claim will be submitted to the trucking company’s insurance carrier as soon as all the damages are compiled.

 

PUBLIC COMMENT

None presented at this time.

 

OLD BUSINESS

Approve and Sign (Revised) Annual Financial Plan Form for VTrans:
J. Haverstock stated that there was a minor change at the request of VTrans.  Motion by T Hooker and seconded by D. Trombley to sign the revised document. Motion passed 5 – 0.

Re-Appoint Trustees of Public Funds:
J. Haverstock stated that he spoke with Rob Howland and Jim Rademacher with regard to the Trustee of Public Funds position and they both agreed to serve one more year to assist new trustee Brad Keith.  Motion by T. Hooker and seconded by D. Trombley to re-appoint Mr. Howland and Mr. Rademacher as trustees of Public Funds position for one more year.  Motion passed unanimously 5 – 0.

 

NEW BUSINESS

Remarks about Town Trust Funds:
Jim Rademacher was present to update the Select Board on the various funds that the Trustees oversee.

Review and Approve Local Emergency Operations Plan:
Jason Davis was present to discuss the Emergency Operations Plan, which was included in the packets for review.  Mr. Davis stated that he meets with the Town Manager monthly and has met with the new director of the Police Academy.  Mr. Davis also stated that the NIMS Compliance requires Select Board approval and was also included in the packets for review.

Motion by T. Hooker and seconded by J. Cornell to approve the Emergency Operations Plan, including the Town and Fire NIMS Compliance forms.  Mr. Davis stated that he would like to begin offering quarterly training sessions on a variety of topics for residents in the fall.  Mr. Davis will be meeting with the Emergency Coordinator in Chittenden soon regarding the VT Alert System and is working on better communication with the Village Manor.  Mr. Davis will be offering the ICS-402 course for those who have not taken it.  Mr. Davis stated that he recently completed an Amtrak training in Brandon and is continuing on for a Level 1 Certification.  Motion passed unanimously 5 – 0.

Appoint Representative to Railroad Crossing Safety Study Meeting:
J. Haverstock volunteered to be the representative and the Select Board agreed.

Review Highway Access/ROW Permit Application:
J. Haverstock stated that Ed and Karen Barnard have submitted a Highway Access/Right of Way Permit for 1941 Corn Hill Road.  Highway Foreman Shawn Erickson has reviewed this application and recommends approval, with the condition that an 18” culvert be installed and that the driveway is pitched away from the road.  Motion by J. Gagnon and seconded by T. Hooker to approve the application, with the stipulations set forth by Highway Foreman Erickson.  Motion passed unanimously 5 – 0.

Review Recreation Area Fee Recommendation:
Randy Adams was present and stated that the Recreation Committee recommends keeping the fees the same as in the 2016 season.  Motion by T. Hooker and seconded by J. Cornell to approve the fee schedule as recommended by the Recreation Department.  Motion passed unanimously 5 – 0.

Mr. Adams stated that the Recreation Committee asks the Select Board to approve Chairman Rob Ketcham and Vice Chair Kathy Shortsleeves for the 2017 year.  Motion by D. Trombley and seconded by T. Hooker to approve the slate as presented by the Recreation Committee.  Motion passed unanimously 5 – 0.

Review Paving Bids:
J. Haverstock stated that Wilk Paving has submitted the lowest bids for both wirgin mix and RAP.  There was discussion regarding the use of the rap mixture, J. Gagnon made the motion and T. Hooker seconded to award the paving bid to Wilk Paving for the 15% RAP mixture of $54.54 per ton.  J. Haverstock stated that this bid comes in under the proposed budget and he will meet with Highway Foreman Erickson to discuss possible other areas to be paved.  The Select Board recommended that something be done with the Municipal Office parking lot.  Motion passed unanimously 5 – 0.

Review and Approve Dog Warrant:
J. Haverstock stated that this is an annual exercise that gives the Animal Control Officers the authority to contact residents who have not registered their animals.  Motion by T. Hooker and seconded by J. Cornell to approve the Dog Warrant.  Motion passed unanimously 5 – 0.

 

LIQUOR BOARD

The Liquor Board minutes of April 5, 2017 were signed, with no corrections.

 

EXECUTIVE SESSION

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for personnel for a confidential discussion with Chief Warfle; legal to discuss the potential exchange of property with the School District; and contractual to discuss the OMYA substation lease where premature knowledge would be damaging to the Town, and may be jeopardized by public disclosure.

In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of personnel, legal and contractual at 7:08 PM. The Town Manager Haverstock was invited to remain for Executive Session.

The Select Board exited Executive Session at 7:35 PM, with no action taken.

The meeting adjourned at 7:35 PM.

The next regular meeting of the Select Board will be held on May 3, 2017.

 

Respectfully Submitted,

 

Kelly Giard, Recording Secretary

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Thomas “Hank” Pelkey, Chairman

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Thomas Hooker, Vice Chairman

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Jane Cornell, Selectman

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W. Joseph Gagnon, Selectman

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David Trombley, Selectman