Meeting Minutes : WATER AND SEWER COMMISSION April 18, 2017 – DRAFT

Water and Sewer Commission Members Present – Dave Pearson, Ernie Clerihew, and Clarence Greeno.  Absent:  Bob Harnish and Helen McKinlay.  Others present:  Mark Youngstrom, Rondene Wanner, Shawn Hendee, John Haverstock and Kelly Giard – Recording Secretary.

 

Dave Pearson, Chairman, called the meeting to order at 6:30 PM.

 

Adoption of Agenda:

J. Haverstock stated that there was a need for Executive Session to discuss personnel and succession planning.

J. Haverstock stated that there was no need to amend the agenda.

Motion by C. Greeno and seconded by E. Clerihew to adopt the agenda as presented.

Motion passed unanimously 3 – 0.

 

Minutes:

The minutes from the March 21, 2017 meeting were signed, with no changes.

 

Town Managers Report: 

J. Haverstock reported the following:

  • The Forrest Farm was purchased on March 31, 2017 and the new owners will be allowing the Listers’ access to assess the ERUs assigned to the residential building.
  • Markowski Excavating reports that they will begin the water line replacement at the intersections of Routes 3 and 7 in the next couple of weeks
  • There has been a question as to whether the Town adds fluoride to the water supply.  Pittsford does not add fluoride to the water supply and only adds a minimal amount of chlorine.
  • There was hydrant damage in the area of Pleasant, Cross and Mechanic Streets recently caused by a Werner Enterprises tractor trailer truck.  An insurance claim will be submitted to their carrier once all the information is collected.

 

Public Comment: 

None presented at this time.

 

Water:

Water System Mapping Project Update:

J. Haverstock reported that the project is now complete.  Once the last Otter Creek Engineering bill is submitted, the Town will request grant fund reimbursement.

 

Sanitary Survey Compliance Update:

J. Haverstock reported that the Florence station’s vault has been set up with a sump pump. A quote for the spring box doors is being sought.  Mark Youngstrom will be working on the comprehensive Operations & Maintenance handbook.

 

Sewer:

Review WWTF Capacity Study:

Mark Youngstrom was present to discuss the capacity at the Wastewater Treatment Facility.  Mr. Youngstrom stated that operations have been reviewed and there are currently no issues at the plant. Currently, the annual discharge is 70,000 gallons per day.  Mr. Youngstrom stated that the facility may be capable of 115,000 gallons per day.  However, he does not believe that the State would approve such an increase.  Mr. Youngstrom recommends increasing the permitted capacity to 100,000 gallons per day.  There is a chance that the State Police Academy may be interested in hooking on to the system in the future.  There is an opportunity to advertise in the newsletter that the facility is accepting new customers.  The Board agreed to authorize Mr. Youngstrom to send a letter to the State requesting the increase to 100,000 gallons per day.

 

Review State’s Revolving Priority List for Wastewater Projects:

Mr. Youngstrom states that the State revolving fund wishes to provide grants and loans.  There is also a need to upgrade the Depot Hill pump stations, which would be fundable at 50% grant.  Mr. Youngstrom stated that he can research these options with no commitment.

J. Haverstock stated that WWTP operations improvements presented by Brooks Newbry from Aeromod would also be eligible for 50% grant.

Mr. Youngstrom exited at 7:13 PM

 

Consider Options for Funding Wastewater Treatment Facility Asset Mapping Project:

J. Haverstock stated that there is a “free” program, which is subsidized by the State, for this project and a questionnaire has been submitted to determine eligibility.

 

Review Billing Inquiry from Old Colony Condominium Resident:

Rondene Wanner, a resident of a 500 square foot condominium unit at Old Colony Condominiums was present to express her concern about paying the same amount for sewer as the residents of the 1380 square foot units.  C. Greeno inquired if there was a Condo Association and Ms. Wanner stated that there was.  J. Haverstock stated that this was one of the rare situations in Town where the residence is billed using the sewer “flat rate”.

 

Following discussion around the installation of meters, Ms. Wanner stated that she will discuss the installation of the meters with various plumbers and residents.

 

Water & Sewer:

None presented at this time.

 

Other:

None presented at this time.

 

Executive Session:

The Water and Sewer Commission entered Executive Session at 7:20 PM to discuss Personnel and succession planning.  Town Manager Haverstock was invited to remain for Executive Session.

The Water and Sewer Commission exited Executive Session at 7:28 PM, with no action taken.

 

Adjournment:
The Commission adjourned at 7:28 PM.

 

The next regular meeting will be held on May 16, 2017.

 

Respectfully Submitted,

Kelly Giard, Recording Secretary

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David Pearson, Chairman

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Clarence Greeno, Vice Chairman

________________ABSENT_________
Bob Harnish

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Ernie Clerihew

________________ABSENT_________
Helen McKinlay