Meeting Minutes : TOWN OF PITTSFORD WATER AND SEWER COMMISSION – February 21, 2017

TOWN OF PITTSFORD

WATER AND SEWER COMMISSION

February 21, 2017

 

Water and Sewer Commission Members Present – Dave Pearson, Ernie Clerihew, and Helen McKinlay.  Absent:  Bob Harnish and Clarence Greeno.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:36 PM.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was a need to amend the agenda to discuss the upcoming meeting schedule.

Motion by H. McKinlay and seconded by E. Clerihew to adopt the agenda as amended.

Motion passed unanimously 3 – 0.

Minutes:

The minutes from the January 17, 2017 meeting were signed.

Town Manager’s Report: 

J. Haverstock reported the following:

·          The Water Department is expected to take delivery of the its tractor in the near future.

·          Town Meeting will be held on Monday, March 6 at 6:30 PM.  Select Board Chair Pelkey will be presenting the General Fund; Selectman Gagnon will be making the Highway Fund presentation; Water and Sewer Commission Chair Pearson will be making the Water and Sewer presentation.

·          The pump station replacement project proposal has been submitted to the State by Mark Youngstrom for the priority loan list.  The Wastewater Treatment Facility upgrade proposal from Brooks Newbry has also been submitted for possible funding.  There is no commitment on the Town’s part.

Public Comment: 

None presented at this time.

Water:

Status Report on Water System Mapping Project:

J. Haverstock stated that a project is included in the packets for review.  John Kiernan from Otter Creek Engineering has a March 17 deadline to submit the final product to the State and is planning on meeting with Shawn Hendee prior to this date.  Mr. Kiernan will also attend the next Water and Sewer Commission meeting on Tuesday, March 21 to present the material.

Sewer:

Update on Wastewater Treatment Facility Capacity Study:

J. Haverstock stated that Mark Youngstrom will be completing his report with regard to the Wastewater Treatment Facility’s capacity at the end of February.  Mr. Youngstrom is also planning on attending the April Water and Sewer Commission meeting to discuss his findings.  J. Haverstock reported that there have been inquiries received from the Police Academy, the new Forrest Farm owners and Pittsford Commons regarding the possibility of  hooking on to the sewer system.

Water & Sewer:

Abatement Request:

A request has been received from the Telemark Ski Club regarding $86.81 in interest and penalty for a late payment and the letter was included in the packets for review.  The initial check was submitted with no signature.   Therefore, it was returned.  Motion by E. Clerihew and seconded by H. McKinlay to deny the request.  Motion passed unanimously 3 -0.

Abatement Request:

A request has been received from Peter Stewart, who stated that the utility bill for his rental property located on Route 7 was not received.  When J. Haverstock spoke with Mr. Stewart, the Shadow Lane billing address was confirmed.  H. McKinlay confirmed that the bill was not received back at the office by the Postal Service.  Motion by E. Clerihew and seconded by H. McKinlay to deny the request of abatement in the amount of $2.27 interest and $20.44 penalty.  Motion passed unanimously 3 – 0.

Abatement Request:

A request has been received from Morgan McGee who stated that he removed a kitchen sink in a rental property in February 2016 to reduce the ERU’s.  Mr. McGee stated that he had advised the Listers’ Office and the Listers’ confirmed the removal in April 2016.  Mr. McGee is requesting a retroactive adjustment.  Following discussion, H. McKinlay made a motion to approve an adjustment of $256.96.  The motion was seconded by E. Clerihew.  Motion passed unanimously 3 – 0.

Meeting Schedule Discussion:

J. Haverstock stated that there are currently fewer projects in the works for the Water and Sewer Commission and proposed decreasing the meeting frequency.  This topic was deferred to the March meeting.

Other:

None presented at this time.

Executive Session:

There was no need for Executive Session

Adjournment:
The Commission adjourned at 7:06 PM.

The next regular meeting will be held on March 21, 2017.

 

Respectfully Submitted,

 

 

Kelly Giard, Recording Secretary

                                                                                                                                                                                                                                                                                                                                                                                                                            _________________________________

David Pearson, Chairman

                                                                        _______________ABSENT__________

Clarence Greeno, Vice Chairman

________________ABSENT_________

                                                            Bob Harnish

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Ernie Clerihew

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Helen McKinlay