Meeting Minutes : TOWN OF PITTSFORD WATER AND SEWER COMMISSION – December 20, 2016


December 20, 2016


Water and Sewer Commission Members Present – Dave Pearson, Ernie Clerihew, Clarence Greeno, and Helen McKinlay.  Absent:  Bob Harnish.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there may be a need for Executive Session to discuss a legal matter concerning an abatement request.

J. Haverstock stated that there was no need to amend the agenda.

Motion by C. Greeno and seconded by H. McKinlay to adopt the agenda as presented. Motion passed unanimously 4 – 0.


The minutes from the November 15, 2016 meeting were signed with a minor change.

Town Managers Report: 

J. Haverstock had no report.

Public Comment: 

None presented at this time.


Review Proposal from Contractor for Brush-Hogging Near Water Sources:

J. Haverstock stated that he has had a discussion with Bruce Babcock regarding Mr. Parker doing the brush hogging work in the area near the water sources.  Mr. Babcock stated that Mr. Parker had done the work prior to the land transfer and there were no adverse effects on the sources.  Mr. Babcock recommends that the Mr. Parker do the work.

Motion by C. Greeno and seconded by H. McKinlay to have Mr. Parker do the brush hogging work twice a year for $500 per year.  Motion passed unanimously 4 – 0.

Consider Request to Purchase Tractor:

J. Haverstock stated that Shawn Hendee has contacted the low bidder for the proposed tractor and the trade-in value of the tractor to be traded is $2000, thus bringing the price to $37,873.  There is currently approximately $32,000 available in the Water Truck Replacement Fund and the current vehicle is considered to be in good condition and not requiring replacement in the near future.

C. Greeno inquired if the purchase of the tractor would free-up the Highway Department equipment and manpower.  J. Haverstock stated that there are times that there are conflicts and this purchase will help with this and the new tractor is “less bulky” and better suited to smaller projects.

Motion by C. Greeno and seconded by E. Clerihew to purchase a 52 hp Kubota tractor from Champlain Valley Equipment in Middlebury for a price of $37,873 with trade-in.  Motion passed unanimously 4 – 0.

Status Report on Water System Mapping Project:

J. Haverstock stated that Otter Creek Engineering has just about finished with the mapping of the cross country pipeline and will be at the Town Office on December 21 to borrow a laptop computer to upload documents and software to enable Shawn Hendee and Bruce Babcock to better inventory assets.

D. Pearson inquired if this information would be shared with DigSafe.  J. Haverstock stated that this is possible and would also like to get an overlay from Chittenden to avoid accidental damage to the system by landowners under whose property the pipeline is buried.

Status Report of Water Line Replacement Project at Intersection of Routes 7 and 3:

J. Haverstock stated that the project is waiting on Markowski Excavating and he will call Tom Markowski for an update.


None presented at this time.

Water & Sewer:

Update on Wastewater Treatment Facility Capacity Study:

J. Haverstock reported that Shawn Hendee, Mark Youngstrom and Brooks Newbry met with the Town Manager recently to discuss the capacity of the Wastewater Treatment Facility.  Mr. Newbry will be submitting more information to Mr. Youngstrom, who will in turn calculate and communicate the information to the State.

Request for Abatement of Late Penalty – Deppert:

J. Haverstock reported that a letter was received from Mr. Deppert – the property owner at 16 Furnace Road, seeking the abatement of penalties and interest now totaling $360.60.  Bruce Babcock and Shawn Hendee have been to the property and found no issue with the plumbing or the meter.  Mr. Deppert has been contacted and offered a replacement meter for $130, but no response has been received.  Following discussion, J. Haverstock will be offering the replacement meter again at $130 and relaying the Commissions’ decision against granting the abatement request.


None presented at this time.

Executive Session:

There was no need for Executive Session.

The Commission adjourned at 6:59 PM.

The next regular meeting will be held on January 17, 2017.


Respectfully Submitted,



Kelly Giard, Recording Secretary


David Pearson, Chairman


Clarence Greeno, Vice Chairman


                                                            Bob Harnish


Ernie Clerihew


Helen McKinlay