October 18, 2016



Water and Sewer Commission Members Present –Dave Pearson, Bob Harnish and Helen McKinlay (via telephone).  Absent:  Ernie Clerihew and Clarence Greeno.  Others present:  John Haverstock and Kelly Giard – Recording Secretary.

Dave Pearson, Chairman, called the meeting to order at 6:36 PM.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock recommended amending the agenda to remove the Maxfield loan refinancing item.

Motion by B. Harnish and seconded by H. McKinlay to adopt the agenda as presented. Motion passed unanimously 3 – 0.


The minutes from the September 20, 2016 meeting were signed, with no changes.

Town Manager’s Report: 

J. Haverstock reported the following:

·          The water line replacement project at the intersections of Routes 3 and 7 is moving along.  Theresa Gilman from VTrans and Shawn Hendee have met on site to discuss the project.  Ms. Gilman will be sending an email to the Town so it is aware of the State’s infrastructure in the ground prior to construction.

·          There was recently a “bad” effluent result returned from the Wastewater Water Facility.  The limit is 50 parts per million and the test returned 38.  There were no storms or any events that would explain the results.  The most recent tests were returned in the single digits.

Public Comment: 

None presented at this time.


Status Report on Water System Asset Management:

J. Haverstock reported that the mapping portion of the project is nearing completion.  The remaining portion is the “cross country” portion, which will require use of satellite technology and this should occur after the leaves fall from the trees.

Otter Creek Engineering representatives met with the Town Manager and Shawn Hendee to review the progress thus far. The Town has provided information about Water Department asset insurance coverage.  Otter Creek Engineering is requesting that the document be changed to state that the Town will strive to meet State water quality standards.  The general consensus was to approve the requests as presented.  H. McKinlay stated that some information regarding Water Department assets is available in the GS37 program.  J. Haverstock will compile and submit this information to Otter Creek.

Review Proposal from Contractor for Brush-Hogging Near Water Sources:

J. Haverstock stated that this proposal relates to the property near the springs in Chittenden.  Bruce Babcock recommends having David Parker do the brush hogging.  J. Haverstock stated that Mr. Parker is also the gentleman that pays the Town to tap the sugar maples on the same property.  Mr. Parker has proposed doing the brush hogging for $500 annually, for two mowings per year.  The matter was tabled until the next meeting


Water & Sewer:

Review Proposal to Subordinate Well-Drilling Debt to Re-Financed Mortgage:

J. Haverstock reported that the Maxfields have had communication regarding a re-finance of their mortgage and information has been sent to their lender.  This topic was tabled until a formal request is received by the Maxfields.


None presented at this time.

Executive Session:

There was no need for Executive Session.

The Commission adjourned at 6:51 PM.

The next regular meeting will be held on November 15, 2016.

Respectfully Submitted



Kelly Giard, Recording Secretary


David Pearson, Chairman


Clarence Greeno, Vice Chairman


                                                            Bob Harnish


Ernie Clerihew


Helen McKinlay