Meeting Minutes : Select Board

Select Board

June 27, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.


Also present:  John Haverstock, Shawn Erickson, Helen McKinlay and Kelly Giard, Recording Secretary



The orders in the amount of $68,665.33 (General Fund) and $16,108.73 (Payroll) were approved, with the following discussion:


J. Cornell inquired about the expense to Weston & Sampson for the sewer upgrades.  J. Haverstock reported that these were paid following progress milestones.


J. Gagnon inquired about the expense for Fire Department jackets and pants and asked if the replaced items could be used by a less fortunate department.  T. Hooker indicated that this would present a liability issue.



None presented at this time.



None presented at this time.



Continued Discussion of Potential Purchase of Ditch Mower:

Shawn Erickson was present to discuss the potential purchase of a replacement ditch mower.


J. Gagnon inquired whether the new mower would be compatible with the current tractors and whether the 2 tractors could eventually be replaced by a single tractor.  Mr. Erickson indicated that this is a possibility in the future.  Mr. Erickson indicated that the current mower is 9 years old and that the linkage is worn.  In the past, the mower was replaced after 5 or 6 years.  J. Haverstock inquired if the mower that was to be replaced would be traded toward the new purchase.  Mr. Erickson indicated that the hope was to sell the old mower to a local individual.


Motion by T. Hooker and seconded by A. Hitchcock to purchase a new ditch mower from Greenwood, at a price not to exceed $8,300.  Motion passed unanimously 5 – 0.


S. Erickson exited at 6:40 PM.


Discussion of OMYA Noise Complaint:

J. Haverstock reported that a written complaint has been received from Steve Rosato with regard to OMYA.  This complaint was submitted to OMYA, whose response was presented.  There is currently no town noise ordinance in Pittsford.  OMYA indicated in its response that it is currently operating within their Act 250 permit.


The Select Board members agreed unanimously to take no action on the Rosato letter, except to share the OMYA response letter and to direct him to State regulators.


Discussion of Town Finances:

Town Clerk/Treasurer Helen McKinlay was present to discuss the state of Town finances.  Currently, there is a timing issue on the receipt of funds into the General Fund.  These issues are related to the COPS grant and the water/sewer grant-funded projects.


The Select Board members were given information in their packets concerning various borrowing options, which were discussed.


Motion by J. Cornell, and seconded by T. Hooker, to approve the Town Clerk/Treasurer  establishing a line of credit of $750,000, with the following resolution:


“WHEREAS, the town Sewer project loan and grant funding is slow in coming and property tax revenues will not begin coming in until August; and


WHEREAS, cash on account is running at relatively low levels and will continue to decline until such a time as sewer project loan and grant funds are received and/or property tax receipts are forthcoming:


RESOLVED, that the Town Clerk/Treasurer is hereby authorized to procure tax anticipation financing (line of credit) from Berkshire Bank, in Rutland, in the amount of $750,000.00 for up to twelve (12) months at an annual interest rate of 1.00%.


Motion passed unanimously 5 – 0.


Execution of Bond Vote Resolution and Related Documents RE:  Water System Expansion:  Execution of Bond Vote Resolution and Related Documents RE:  Well-Drilling Loan Funds:

Motion by A. Hitchcock and seconded by J. Gagnon to approve the following resolution:


“RESOLVED, at a meeting of the Select Board of the Town of Pittsford held on June 20, 2012, it was determined that the public interest and necessity demanded that certain improvements be made to the Town’s public water system, namely, the following:  supply, transmission and distribution improvements:  (a) residential and commercial supply replacement necessitated by the abandonment of the Town of Proctor water service within the Town of Pittsford; and (b) service extension to the Pittsford Fire District No. 1 and Proctor-Pittsford Country Club service areas, the estimated cost thereof being $200,000 and $260,000, respectively; and


BE IT FURTHER RESOLVED, that the cost of completing the Town’s share of the costs of constructing such improvements, after application of available state and federal grants-in-aid, will be too great to be paid out of the annual revenue of the Town;


BE IT FURTHER RESOLVED, that proposals for the issuance of general obligation bonds of the Town in the aggregate amount not to exceed Four Hundred Sixty Thousand Dollars ($460,000) to pay for its cost of the same, subject to reduction through the receipt of any state or federal grants-in-aid and other financial assistance, should be submitted to the legal voters of the Town at a special meeting thereof to be duly called and held for that purpose on July 31, 2012; and


BE IT FURTHER RESOLVED, that all acts relating to the proposition of incurring bonded indebtedness and the issuance of general obligation bonds of the Town of Pittsford for the purpose of constructing and operating said improvements within the corporate limits of the Town be in accordance with the provisions of Chapters 53, 89 and 120 of Title 24, Vermont Statutes Annotated; and


BE IT FURTHER RESOLVED, that the attached Warning and form of Ballot be adopted for use in connection with consideration of the above-stated proposition of making said public improvements and incurring bonded indebtedness therefor.
Dated:  June 27, 2012”

Motion passed unanimously 5 – 0.



None presented at this time.



None presented at this time.



None presented at this time.



None presented at this time.

The meeting was adjourned at 6:55 PM.

The next meeting will be held on July 11, 2012.


Respectfully Submitted,



Kelly Giard, Recording Secretary



Thomas “Hank” Pelkey, Chairman


Allen Hitchcock, Vice Chairman


           W. Joseph Gagnon, Selectman


           Jane Cornell, Selectman


               Thomas Hooker, Selectman