Meeting Minutes : Select Board

May 2, 2012

The meeting was called to order at 6:30PM by Thomas “Hank” Pelkey, Chairman.

Select Board members present:  Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Thomas Hooker and Jane Cornell.

Also present:  Ethan Swift, Roy Shiff, Peggy Armitage, Jim Rademacher, Ann Rademacher, Tom Carrara, Mary Shaw, Vanessa Mills-Holmquist (6:50 PM), Stephanie Kennedy, Mrs. Norford, Bev Peterson (6:50 PM), Lisa Wright-Garcia, Rep. Butch Shaw (7:04 PM), John Haverstock and Kelly Giard, Recording Secretary

MINUTES

The Select Board minutes from the April 18, 2012 meeting were signed, with no changes.

ORDERS

The orders in the amount of $74,971.98 (General Fund) and $11,125.24 (Payroll) were approved, with the following discussion:

A. Hitchcock inquired about the expense for vault shelving.  J. Haverstock reported that this was previously approved to assist in making the Town Clerk’s Office more efficient and organized and the expense was for shelving for both the upstairs and downstairs vault units.  There were several bids that were sought and this expense was the result of the lowest bid.

J. Gagnon inquired about the expense for the Kendrick Dam.  J. Haverstock reported that this was for study fees.

TOWN MANAGER’S REPORT

J. Haverstock reported on the following:

  • The water project in the area of the Town Green is nearly complete with clean-up to occur.  There will be a grant funding evaluation and there may be some funds remaining to pave Mechanic Street with the remaining funds.
  • The sewer project has approximately 100’ of new pipe remaining to be laid in the area of Kamuda’s and Elm Street.  Following this work, the Elm Street pump station will be finished.  There will be a review of the Grant Funds, and the “pending” projects will be reviewed and considered.
  • A VTrans Structures grant has been received to cover 90% of culvert replacement work on Meadowlake Drive, which has had some issues and concerns over the years.
  • The meeting with Reunion Power has been rescheduled from June 6 to May 24, due to scheduling conflicts at the gym.  Bev Peterson has requested that Justin Lindholm be allowed to speak at the next meeting for approximately 30 minutes.  There will also be an open house at the Sheffield Windfarm site on May 31.  Residents are encouraged to visit the Public Service Board website to review the Citizens Guide with regard to Act 248 procedures.
  • Paving bids are being sought for Depot Hill Road and Kendall Hill Road.
  • The Town Manager visited the Zero Sort facility and information was included in the packets for review.
  • Dan Adams will begin construction on the attic insulation project on May 3.  Mr. Adams will also be submitting a bid for the reconfiguration of the Town Clerk’s Office, as well as the proposed Police Department Office construction.
  • The Way-To-Go Commuter Challenge will occur during the week of May 14 – 18.  Residents are encouraged to walk, bike, carpool or use the public transportation buses to commute to the workplace.
  • Green-Up Day will be held on May 5.  Randy Adams has the green bags for collection and residents are asked to deliver the bags to the Municipal Offices and enjoy refreshments supplied by OMYA and Keith’s Country Store.
  • Representatives will be present at the May 16 meeting to discuss the proposed Farmers’ Market.

PUBLIC COMMENT

Jim Rademacher discussed a recent meeting that was held at VELCO, at which there was discussion of a 20-year power plan.  Part of the discussion was concerning the proposed wind towers.

Stephanie Kennedy, Lisa Wright-Garcia, Vanessa Mills-Holmquist, and Bev Peterson were present to express their concern and opposition to the proposed wind farm.

Tom Carrara inquired if the “NO PARKING” markings would be done in the area of Kamuda’s Market following the sewer project.  Tom Hooker indicated that the markings would assist the Fire Department to keep the area open in the event they are needed in the Elm Street area.  J. Haverstock will check into having the markings done.

Tom Carrara inquired if there were bids sought for the work to be done on the Depot Hill Road.  J. Haverstock indicated that the bids for paving are currently being advertised and there is some construction work that will be done by the Highway Department staff.

OLD BUSINESS

Update on Potential Kendrick Dam Demolition Project:

Ethan Swift and Roy Shiff were present to discuss the potential demolition of the Kendrick Dam.  The power-point discussion revealed that there is cost estimate of $120,000 for the demolition, with funding sources discussed.  A unanimous decision of the Select Board was to continue to seek funding for the project.  There is a copy of the report available for review from the Town Manager.

.

NEW BUSINESS

Legislative Update – Butch Shaw:

Rep. Shaw was present to discuss some progress in the Legislature.  Rep. Shaw reported that the Governor is expected to sign a bill on Monday, May 7, 2012, that will include the Vermont Revolving Drinking Water Loan Fund for residences that are involuntarily removed from a municipal potable water system.  The Town would request and administer the funds and a successful bond vote will be required.  Rep. Shaw encouraged the Select Board to seek the funds.  The Select Board members agreed that the funds should be sought by both the Water & Sewer Commission and the Select Board.  There was discussion that there was other funding sources available and the re-payment options.

OTHER BUSINESS

A motion by T. Hooker and seconded by A. Hooker to sign the Dog Warrant document that will allow the Police Chief to enforce dog licensing.  Motion passed unanimously 5 – 0 and the document was signed.

Tom Carrara inquired about the status of the Casella/Rowe Gravel Pit.  A. Hitchcock reported that there was an Act 250 hearing held and there were positions requested and there has been no decision at this point.

BUDGET STATUS UPDATE:

J. Haverstock reported that the General Fund revenues are at 92% of budget; General Fund expenses are at 78% of budget; Highway revenues are at 108% of budget(largely due to Tropical Storm Irene and the FEMA reimbursement); and Highway expenses are at 93% of budget.

EXECUTIVE SESSION

J. Haverstock reported that there is a Contractual Issue to be discussed in Executive Session.

T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for contractual issue where premature knowledge would be damaging to the Town, and that may be jeopardized by public disclosure at 7:54 PM.  The motion was passed unanimously.  J. Haverstock was invited to stay for Executive Session.

In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of contractual matter at 7:54 PM.

The Select Board came out of Executive Session at 8:00 PM, with no action taken.

The meeting was adjourned at 8:00 PM.

The next meeting will be held on May 16, 2012.

Respectfully Submitted,

Kelly Giard, Recording Secretary

_________________________________

Thomas “Hank” Pelkey, Chairman

_________________________________

Allen Hitchcock, Vice Chairman

_________________________________

 W. Joseph Gagnon, Selectman

_________________________________

 Jane Cornell, Selectman

_________________________________

               Thomas Hooker, Selectman