March 3, 2010
The meeting was called to order at 6:30PM by John Haverstock, Town Manager.
Select Board members present: Joseph Gagnon, Thomas “Hank” Pelkey, Allen Hitchcock, Linda Weeden, and Thomas Hooker.
Also present: Bruce Paynter, Margaret “Peg Flory”, John Haverstock and Kelly Giard, Recording Secretary
REORGANIZATION:
J. Haverstock asked for nominations for the position of Chairman. T. Hooker nominated T. Pelkey. Motion seconded by A. Hitchcock. Passed unanimously.
T. Pelkey asked for nominations for the position of Vice Chairman. T. Hooker nominated A. Hitchcock as Vice Chairman. Seconded by J. Gagnon. Passed unanimously.
T. Pelkey asked for nominations for the position of Recording Clerk. T. Pelkey nominated Kelly Giard as Recording Clerk. Seconded by T. Hooker. Passed unanimously.
T. Pelkey asked for nominations for the Official Newspaper. Motion by A. Hitchcock and to nominate the Brandon/Pittsford Reporter as the official newspaper. Seconded by J. Gagnon. Passed unanimously.
Motion by J. Gagnon and seconded by T. Pelkey to accept the proposed meeting schedule for the coming year. Passed unanimously.
Motion by A. Hitchcock and seconded by T. Hooker to appoint the following individuals to the following positions:
- Animal Control Officers (3): J. Michael Warfle; Lema Carter; Elmer “Doc” Potter
- Delinquent Tax Collector: John Haverstock
- Emergency Management Coordinator: Odell A. D. Johnston, Sr.
- Enhanced 9-1-1: Gordon DeLong (Coordinator); Rodney Drown
- Fence Viewers (3): Frank Bovey, Sr.; W. Joseph Gagnon; John C. Fox
- Fuel Coordinator: John Haverstock
- Planning Commission: (3 year term): Thor Konwin
- Pound Keepers (2): Edward Fox, Frank Bovey, Sr.
- Town Service Officer: John Haverstock
- Recreation Committee – 3 year terms (2013): Mark Winslow, Mark Poljacik, Scott Eugair
- Regional Ambulance Service, Inc. – 3 year term (2012) – Betsy Morgan
- Rutland County Solid Waste Representatives: John Weeden. (Alternate – vacant position)
- Rutland Regional Planning Commission – Patricia Lewis
- Rutland Regional Transportation Council - Margaret “Peg” Flory; Alternate: John Haverstock
- Special Police Officers - Lema Carter, Erik Wilder
- Surveyor of Wood – Kenneth Gagnon
- Town Constable – J. Michael Warfle
- Tree Warden – Shawn Erickson
- Tree Warden Assistant – Randal S. Adams
Motion passed unanimously.
MINUTES
The Select Board minutes from the February 17, 2010 meeting were and signed with no changes. The minutes from the March 1, 2010 meeting were signed with no changes.
ORDERS
The orders in the amount of $52,966.05 (General Fund) and $10,423.92 (Payroll) and were approved and signed with no discussion.
TOWN MANAGER’S REPORT
J. Haverstock reported on the following:
- Congratulations to Chairman Pelkey in his re-appointment as Chairman of the Select Board.
- Town Meeting resulted in the re-election of Joe Gagnon to the Select Board for a 3-year term and Linda Weeden was elected to a 2-year term.
- Thank you to Matthew Harvey, Moderator; Poll Workers; Board of Civil Authority Members; and the Clerk’s staff, as well as those who participated in the Town Meeting on both Monday and Tuesday.
- The General Fund budget, Highway Fund budget, and the Village budgets all passed at Town Meeting.
- Markowski Excavating has shut-down for the winter. There are plans in early April include to have 5 crews in the field working on this project. The metering process has begun with approximately 6 – 8 being installed daily. There will be second notices being sent soon by the meter installation company encouraging residents to schedule their installations.
- There will be a meeting on March 16, 2010 of the Water & Sewer Commission to discuss the possible timing of the proposed sewer system upgrades.
- Rep. Charles “Butch” Shaw is organizing an informational meeting for those affected by the Proctor Water System’s abandonment of its Chittenden source. This meeting will be held on March 15, 2010 at 6:30 at the Lothrop Gym.
- There will be a continuation of the display of the bag sizes at the Transfer Station to make it easier for residents to gauge what a 33-gallon bag represents.
- A new phone system has been installed at the Town Office. This is to help callers reach the person best able to help with their concerns.
- The Feinstein Challenge is well underway between the Proctor and Pittsford Foodshelves.
A. Hitchcock inquired if it is possible to purchase various sized containers to demonstrate the costs of the contents when dumped at the Transfer Station. There was discussion that there are a number of folks that do not use a bag and it is the Attendant’s guess as to how much the measurement is when folks bring their refuse in this manner. A. Hitchcock felt that the use of various size containers may help “fair up” the fees. J. Gagnon inquired if it would be beneficial to invite Charlie Rivers & Doc Potter to a Select Board meeting. J. Haverstock indicated that he has spoken with both parties and there appears to be “misdeclaring” and a receipt system may be needed. A. Hitchcock inquired what a scale system would cost. J. Haverstock will research the scale.
L. Weeden inquired how many residents voted at Town Meeting. T. Pelkey indicated that there were 619 voters.
PUBLIC COMMENT
T. Pelkey wished to thank A. Hitchcock and J. Gagnon for their presentations at Town Meeting. J. Gagnon indicated that the seating of the Select Board may be better on the stage so the audience may be seen and the audience may see the Board. B. Paynter indicated that he feels that the Select Board members were more accessible when seated on the floor.
OLD BUSINESS
None presented at this time.
NEW BUSINESS
Appointment(s) to fill Elected Office(s) left unfilled by Election, if needed:
J. Haverstock indicated that he is not aware of any openings.
Appointment to fill Vacancy on Planning Commission:
J. Haverstock indicated that Kathy Brown is leaving the Planning Commission due to time conflicts. J. Haverstock indicated that Patricia Lewis has agreed to accept this position. Ms. Lewis has recently been appointed to the Rutland Regional Planning Commission.
J. Gagnon inquired if there could be a meeting to include Ms. Lewis. J. Haverstock indicated that her resume is on file and she could be invited after the appointment. A. Hitchcock indicated that it would be nice to have an update periodically from the Regional Planning Commission. J. Haverstock indicated that he has spoken with Ms. Lewis regarding this and this will be happening on a regular basis.
Motion by A. Hitchcock and seconded by T. Hooker to appoint Ms. Lewis to the Planning Commission to finish the term of Kathy Brown. Passed unanimously.
Discussion of Used Grader:
J. Haverstock indicated that Killington may have a used grader for sale. Shawn Erickson indicated that he believes this grader has been maintained well and is in good shape. Mr. Erickson will assess this grader and advise. J. Haverstock indicated that there will be more information in Executive Session with regard to this grader.
Schedule for Dog Hearing:
The members of the Select Board were given a copy of a draft letter to be sent to parties involved in a dog situation. There was discussion to conduct this hearing at the meeting on March 17, 2010 at 7:30 PM. J. Haverstock will send this letter to the involved parties on March 4, 2010.
OTHER BUSINESS
J. Gagnon inquired if the Department Heads have submitted their requested lists of excess items to be sold. J. Haverstock does have lists (mainly from the Water & Sewer Departments) and will be having these items listed for sale.
The Board of Selectmen recessed to the Liquor Board at 7:04 PM.
The Board of Selectmen reconvened at 7:10 PM.
Budget Status:
J. Haverstock reported that the fiscal year is 2/3 complete. The General Fund expenses are at 69% of budget; the Highway Fund expenses are at 59% of budget; Clearlane purchases are at 72% of budget. T. Hooker indicated that there is a large sand pile. J. Haverstock indicated that Shawn Erickson is careful to keep the pile large enough to avoid desperation purchases.
EXECUTIVE SESSION
J. Haverstock reported that there are contracts and legal issues to be discussed in Executive Session.
T. Pelkey made a motion and seconded by T. Hooker to go into Executive Session for legal issues where premature knowledge would be damaging to the Town, and for contractual issues that may be jeopardized by public disclosure at 7:11 PM. The motion was passed unanimously. J. Haverstock was invited to stay for Executive Session.
In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal and Contractual at 7:11 PM.
The Select Board came out of executive session at 7:38 PM.
No action was taken.
The meeting was adjourned at 7:38 PM.
The next meeting will be held on March 17, 2010.
Respectfully Submitted,
Kelly Giard, Recording Secretary
Thomas “Hank” Pelkey, Chairman
Allen Hitchcock, Vice Chairman
W. Joseph Gagnon, Selectman
Linda Weeden, Selectman
Thomas Hooker, Selectman
2010/ 2011
PITTSFORD SELECT BOARD MEETING SCHEDULE
6:30 p.m. at Pittsford Municipal Building
426 Plains Road
The Select Board meets on the first and third Wednesday of each month:
| March | 3, | 2010 |
| 17, | 2010 | |
| 31, | 2010** | |
| April | 21, | 2010 |
| May | 5, | 2010 |
| 19, | 2010 | |
| June | 2, | 2010 |
| 16, | 2010 | |
| July | 7, | 2010 |
| 21, | 2010 | |
| August | 4, | 2010 |
| 18, | 2010 | |
| September | 1, | 2010 |
| 15, | 2010 | |
| October | 6, | 2010 |
| 20, | 2010 | |
| November | 3, | 2010 |
| 17, | 2010 | |
| December | 1, | 2010 |
| 15, | 2010 | |
| January | 5, | 2011 |
| 19, | 2011 | |
| February | 2, | 2011 |
| 16, | 2011 | |
| March | 2, | 2011 |
| 16, | 2011 |
**Special date instead of April 7, 2010.
This schedule does not include any special meetings that may need to occur during the year.
If you should have any questions regarding schedules or agendas, please contact John Haverstock, Town Manager at 483-6500 Ext. 20.